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- Tasks: Process purchase invoices and manage supplier queries in a dynamic finance team.
- Company: Join CLC Utility Services Ltd, a trusted name in the utility sector for 30 years.
- Benefits: Enjoy a competitive salary and a supportive work environment with training opportunities.
- Why this job: Kickstart your finance career in a role that values detail and organisation.
- Qualifications: IT literate with strong communication skills; Sage200 knowledge is a plus but not required.
- Other info: Full-time position, Monday to Friday, 08:30 to 17:30, based in Brentwood.
The predicted salary is between 28800 - 43200 £ per year.
Finance Admin & Purchase Ledger – Brentwood
Full Time: Mon-Fri 0830-1730 (on site – no hybrid working)
28 days annual leave (including 8 public holidays)
Role Summary:
As part of the Finance and Accounting team, the role primarily involves processing purchase invoices, received on a daily basis, checking them against purchase orders, querying with suppliers and internal departments, to ensure all posted to month-end deadlines and to allow for prompt weekly payment runs.
Assisting with weekly processing and payment of subcontractors wages
Duties include, but are not limited to, the following:
Saving and refiling purchase invoices received by email or post and annotating ready for validation and processing.
Checking supplier invoices against purchase orders in current system, Eque2 (migrating to Sage200 in coming months), and processing to make available for payment.
Working with suppliers and internal departments to resolve any disputed invoices, following up on an ongoing basis to ensure issues kept to a minimum.
Collating information for weekly subcontractor wages and dealing with any queries or questions in a timely manner.
Collating and reconciling supplier statements, noting any queries and differences.
Dealing with Penalty Charge Notices (PCN’s) in a timely manner – notifying staff and external parties on receipt, and following up to ensure the best resolution.
Monitoring and assisting with general housekeeping of the Accounts email inbox.
Any other administrative duties as required to assist with the smooth running of the Finance and Accounts department.
Skills and Knowledge:
IT literate with good knowledge of Microsoft applications such as Outlook, Excel and Word.
Good administrative and communication skills with ability to organise and prioritise daily workload.
Knowledge of Sage200 would be an advantage but not essential as training will be provided.
Must Drive.
Finance Admin & Purchase Ledger employer: CLC Utilities
Contact Detail:
CLC Utilities Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Admin & Purchase Ledger
✨Tip Number 1
Familiarise yourself with the software mentioned in the job description, especially Eque2 and Sage200. Even if you haven't used them before, showing that you're proactive about learning these systems can set you apart from other candidates.
✨Tip Number 2
Highlight your organisational skills during any interviews or networking opportunities. Prepare examples of how you've successfully managed multiple tasks or resolved supplier queries in previous roles to demonstrate your capability.
✨Tip Number 3
Research CLC Utility Services Ltd and their reputation in the industry. Understanding their values and recent projects can help you tailor your conversation and show genuine interest in being part of their team.
✨Tip Number 4
Connect with current or former employees on professional networking sites. They can provide insights into the company culture and the specific challenges faced in the Finance Admin role, which can be invaluable during your application process.
We think you need these skills to ace Finance Admin & Purchase Ledger
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in finance administration and purchase ledger tasks. Emphasise your attention to detail and organisational skills, as these are key for the role.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Mention your experience with processing invoices and resolving supplier queries, and express your enthusiasm for joining CLC Utility Services Ltd.
Highlight Relevant Skills: In your application, clearly outline your IT literacy, particularly with Microsoft applications like Excel and Outlook. If you have any experience with Sage200 or similar software, be sure to mention it.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at CLC Utilities
✨Showcase Your Attention to Detail
As a Finance Admin & Purchase Ledger, attention to detail is crucial. Be prepared to discuss specific examples from your past experiences where your meticulous nature helped prevent errors or improved processes.
✨Familiarise Yourself with Relevant Software
While knowledge of Sage200 is not essential, having a basic understanding of accounting software can set you apart. If you have experience with similar systems, be ready to talk about how you adapted to new technologies in the past.
✨Demonstrate Your Problem-Solving Skills
You’ll likely face supplier queries and invoice disputes in this role. Prepare to share instances where you successfully resolved conflicts or discrepancies, highlighting your communication skills and persistence.
✨Prepare Questions About the Role
Interviews are a two-way street. Think of insightful questions to ask about the team dynamics, the transition to Sage200, or how success is measured in this position. This shows your genuine interest in the role and the company.