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- Tasks: Process purchase invoices, manage payments, and resolve queries with suppliers.
- Company: Join a dynamic finance team in Brentwood with a focus on collaboration.
- Benefits: Enjoy 28 days annual leave, including public holidays, and a supportive work environment.
- Why this job: Gain hands-on experience in finance while developing essential administrative skills.
- Qualifications: IT literate with strong communication skills; driving licence required.
- Other info: Training provided for Sage200; great opportunity for career growth.
The predicted salary is between 25000 - 30000 £ per year.
Full Time: Mon-Fri 0830-1730 (on site – no hybrid working)
28 days annual leave (including 8 public holidays)
Role Summary: As part of the Finance and Accounting team, the role primarily involves processing purchase invoices, received on a daily basis, checking them against purchase orders, querying with suppliers and internal departments, to ensure all posted to month-end deadlines and to allow for prompt weekly payment runs. Assisting with weekly processing and payment of subcontractors wages.
Duties include, but are not limited to, the following:
- Saving and refiling purchase invoices received by email or post and annotating ready for validation and processing.
- Checking supplier invoices against purchase orders in current system, Eque2 (migrating to Sage200 in coming months), and processing to make available for payment.
- Working with suppliers and internal departments to resolve any disputed invoices, following up on an ongoing basis to ensure issues kept to a minimum.
- Collating information for weekly subcontractor wages and dealing with any queries or questions in a timely manner.
- Collating and reconciling supplier statements, noting any queries and differences.
- Dealing with Penalty Charge Notices (PCN’s) in a timely manner – notifying staff and external parties on receipt, and following up to ensure the best resolution.
- Monitoring and assisting with general housekeeping of the Accounts email inbox.
- Any other administrative duties as required to assist with the smooth running of the Finance and Accounts department.
Skills and Knowledge:
- IT literate with good knowledge of Microsoft applications such as Outlook, Excel and Word.
- Good administrative and communication skills with ability to organise and prioritise daily workload.
- Knowledge of Sage200 would be an advantage but not essential as training will be provided.
- Must Drive.
Finance Admin & Purchase Ledger in Chelmsford employer: CLC Utilities
Contact Detail:
CLC Utilities Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Admin & Purchase Ledger in Chelmsford
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a job that’s perfect for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to finance admin roles. We recommend role-playing with a friend or using online resources to get comfortable with your answers and showcase your skills confidently.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at StudySmarter.
We think you need these skills to ace Finance Admin & Purchase Ledger in Chelmsford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in finance and administration. We want to see how your skills match the role, so don’t be shy about showcasing your expertise with purchase invoices and supplier management!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our Finance Admin & Purchase Ledger role. Share specific examples of how you've tackled similar tasks in the past – we love a good story!
Show Off Your IT Skills: Since we’re looking for someone who’s IT literate, make sure to mention your proficiency with Microsoft applications like Excel and Outlook. If you have any experience with Sage200, even better – but don’t worry if you don’t, we’ll provide training!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team at StudySmarter!
How to prepare for a job interview at CLC Utilities
✨Know Your Numbers
Brush up on your finance basics! Be prepared to discuss how you handle purchase invoices and any experience you have with systems like Eque2 or Sage200. Showing that you understand the financial processes will impress the interviewers.
✨Communication is Key
Since you'll be liaising with suppliers and internal departments, practice articulating how you resolve disputes and manage queries. Think of specific examples where your communication skills made a difference in a previous role.
✨Organise Your Thoughts
The role requires good organisational skills, so come prepared with a plan for how you prioritise tasks. You might want to share a time when you successfully managed multiple deadlines, especially in a finance context.
✨Show Your IT Savvy
Familiarity with Microsoft applications is a must, so be ready to discuss your proficiency in Excel, Outlook, and Word. If you have any experience with financial software, even if it's not Sage200, make sure to highlight it!