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- Tasks: Support office operations by managing facilities, emails, and meeting arrangements.
- Company: Join Clarity Travel, a global leader in hassle-free business travel solutions.
- Benefits: Enjoy generous holidays, birthday leave, and discounts on hotels and airlines.
- Why this job: Be part of a vibrant team that values diversity and invests in your growth.
- Qualifications: Previous office experience is a plus; strong communication and organisational skills are essential.
- Other info: Interviews start on 6th January 2025; must be willing to travel between Glasgow and Edinburgh.
The predicted salary is between 24000 - 36000 £ per year.
Mon - Friday 37.5hrs
Location - Glasgow/Edinburgh
Refer a friend for £1000 bonus which is unlimited!
Generous holiday entitlement
Day off for your birthday
Staff Awards
Hotel and airline discounts
Employee Assistance Programme
OUR COMPANY CULTURE IS..... Bright, Energetic, Fast Paced and Rewarding, where we PROVIDE you with the opportunity for that brighter FUTURE!
Clarity Travel is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
At Clarity we not only listen, we adapt and we deliver.
Who we are and what we do
We’re a global, multi-award winning Business Travel Company and we make business travel straightforward! By getting our customers where they need to be for work, safely, efficiently, and cost-effectively. We do this through a fusion of cutting-edge technology and exceptional customer service.
Our team comprises over 800 industry experts, delivering the right service at exactly the right moment. We are the trusted provider of hassle-free travel management programmes for progressive businesses and organisations everywhere.
Our people are the heartbeat of our business and we invest heavily in training and development through our dedicated training academy and personal career development growth programmes.
Purpose of the role
As our Facilities Assistant, you will be a vital part of our team, providing administrative and facilities support to ensure the efficient functioning of our office.
- Ensuring meeting rooms are tidy and presentable when visiting offices in Scotland.
- Monitor and respond to emails in the Facilities inbox.
- Order refreshments or lunches for meetings as required.
- Being the first point of contact for any building issues or faults – resolving locally or escalating as appropriate.
- Assist with maintaining contracts for essential central services – cleaning, security, maintenance, archiving, waste disposal etc.
- Escalate information from wider building management.
- Book and manage car parking spaces where needed.
- Putting away cleaner’s stock orders including monitoring the cleaner log book, ordering items when needed.
- Activate/Deactivate Building and Office fobs ensuring records are updated.
- Stationery stock checks, orders and storage.
- Kitchen stock checks, orders and storage.
- General enquiries on room bookings, how to use equipment etc.
- Be a Fire Warden/First Aider for the office.
- Compiling and maintaining all required management information/records relating to H&S and other related records for the locations.
- Collecting required documents from new starters and performing Right to Work checks.
- Act as on-site liaison for contractors where applicable.
- Carrying out Monthly H&S checks in the office locations.
- Support with fire warden and first aider records, provision of eyecare vouchers, DSE Assessments.
- Ensure that departmental processes and procedures are adhered to.
- Adhere to HR Policies and Procedures.
- Undertake mandatory training as directed.
Please note interviews for this role will be taking place week commencing 6th January 2025.
Requirements:
- Previous office administration experience (Desirable).
- Confident, with the ability to engage with people at all levels.
- An eye for detail with the ability to oversee the smooth running of the office facilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
- Strong organisational, multitasking and communication skills and independent work abilities.
- Willing to travel between sites in Scotland Daily (Glasgow, East Kilbride & Edinburgh).
- Have a Basic understanding of ISO accreditations.
- Reliable and punctual.
- Full driving licence and access to a car.
Facilities Assistant employer: Classic Hotels & Resorts
Contact Detail:
Classic Hotels & Resorts Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant
✨Tip Number 1
Familiarise yourself with the specific facilities management tasks mentioned in the job description. Understanding the day-to-day responsibilities, such as managing meeting rooms and handling building issues, will help you demonstrate your readiness for the role during the interview.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This will highlight your ability to multitask effectively, which is crucial for a Facilities Assistant.
✨Tip Number 3
Research Clarity Travel's company culture and values. Being able to articulate how your personal values align with theirs can set you apart from other candidates and show that you're a good fit for their team.
✨Tip Number 4
Prepare questions about the role and the company to ask during your interview. This not only shows your interest in the position but also gives you a chance to assess if the company is the right fit for you.
We think you need these skills to ace Facilities Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration and facilities management. Emphasise skills like organisation, multitasking, and communication, which are crucial for the Facilities Assistant role.
Craft a Compelling Cover Letter: Write a cover letter that reflects your enthusiasm for the position and the company culture at Clarity Travel. Mention specific examples of how your previous experiences align with the responsibilities outlined in the job description.
Highlight Relevant Skills: In your application, focus on your proficiency in Microsoft Office Suite and any experience you have with health and safety procedures. This will demonstrate your capability to handle the tasks required for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is essential for the Facilities Assistant position.
How to prepare for a job interview at Classic Hotels & Resorts
✨Show Your Organisational Skills
As a Facilities Assistant, you'll need to demonstrate strong organisational abilities. Be prepared to discuss how you've managed multiple tasks in previous roles, and provide examples of how you keep things running smoothly.
✨Highlight Your Communication Skills
This role requires engaging with people at all levels. During the interview, showcase your communication skills by providing examples of how you've effectively interacted with colleagues or clients in past positions.
✨Demonstrate Attention to Detail
An eye for detail is crucial in this position. Prepare to discuss specific instances where your attention to detail has made a difference, whether in maintaining records or ensuring facilities are well-managed.
✨Familiarise Yourself with Health & Safety Protocols
Since you'll be responsible for health and safety checks, it's important to show that you understand relevant protocols. Brush up on basic health and safety regulations and be ready to discuss how you would implement them in the workplace.
