At a Glance
- Tasks: Support Help Desk functions and manage administrative tasks for contracts.
- Company: Join a dynamic team in a supportive work environment.
- Benefits: Gain valuable experience, flexible hours, and opportunities for growth.
- Other info: Perfect for those looking to kickstart their career in facilities management.
- Why this job: Be part of a team that values collaboration and innovation.
- Qualifications: Strong IT skills, administrative experience, and a proactive attitude.
The predicted salary is between 25000 - 30000 £ per year.
Responsibilities include supporting Help Desk functions as part of the Contingency Plan when Help Desk staffing reaches a critical point. Maintain central office systems, ensuring that records are accurate and consistent with relevant company procedures. Attend any training courses required for this role. Manage own workload effectively, ensuring that the managers/team requirements are met to deadlines. Understand the contractual requirements and the operational needs of the site. Support with payroll and scheduling through Kronos/Pretium consolidation, management and reporting. Provide general administrative support on the Tower Hamlets and Greenwich contracts and other appropriate duties as directed by Line Manager to support contract functions. Establish good working relationships with other team members. Handle Ariba/SAP tasks such as raising PO, receipting and invoicing. Conduct Agency cover administration on a weekly basis with the operational teams. Assist and deputise for the Payroll/Office Manager when required. Prepare for meetings, take minutes and prepare reports when required. Assist and prepare internal and client monthly reports. General admin support includes compilation of letters, development and management of the filing system, booking of meetings, general office duties, ordering of uniforms and PPE, and arranging for parking permits.
Qualifications include sound knowledge of IT systems (Google & Microsoft suite), a flexible approach to work, and being a good team player. Experience in a proven administrative role is essential, along with the ability to work to varying deadlines and minute-taking ability. Experience working with people at various levels is required. Candidates should be highly organised, reliable, conscientious with an eye for detail, possess sound problem-solving abilities, and be proactive and resourceful.
Facilities Administrator in London employer: Class 1 Personnel
As a Facilities Administrator, you will thrive in a dynamic work environment that values collaboration and employee growth. Our company offers comprehensive training opportunities, a supportive team culture, and the chance to make a meaningful impact on our operations in Tower Hamlets and Greenwich. With a focus on work-life balance and employee well-being, we ensure that our staff feel valued and empowered to excel in their roles.
