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- Tasks: Join our finance team as a Purchase Ledger Assistant, processing invoices and resolving queries.
- Company: Gibb Group is a leading global provider of PPE and MRO products, part of Clarksons.
- Benefits: Enjoy flexible working options and a supportive team environment.
- Why this job: Be part of a dynamic team making a positive impact in the maritime and energy sectors.
- Qualifications: Experience in a similar role, strong attention to detail, and excellent communication skills required.
- Other info: Opportunities for growth and development within a reputable global company.
The predicted salary is between 24000 - 36000 £ per year.
Gibb Group is the industry’s leading provider of PPE and MRO products and services as well as one of the energy sector’s most experienced, qualified suppliers. Available globally, our extensive product range is backed by in-house expertise that adds value and ensures our clients’ Offshore teams and assets are protected at all times. Gibb is part of Clarksons – the world’s leading provider of integrated maritime services including broking, finance, port services and research.
We are seeking a Purchase Ledger Assistant to join our purchase ledger team. The role can be based in Great Yarmouth or Aberdeen and reports to the Financial Controller. You will work within the Finance function and have the opportunity to contribute as part of a crucial team to the core accounting and financial operations of the business, processing a high volume of purchase invoices for multiple locations within the global group.
What you’ll be doing:
- Matching invoices to purchase orders and posting for the UK and overseas entities
- Resolving pricing issues, booking in queries, and liaising with suppliers for incorrect charges
- Assisting with supplier statement reconciliations
- Setting up new supplier accounts, following required procedures for screening
- Chasing final VAT Invoices for proforma and PayPal payments
- Inputting company credit card transactions
- Assisting in preparation of payment runs
- Authorising bank payments in accordance with group authorisation policy
- Mailbox management
- Liaising with internal stakeholders in order to resolve ad hoc queries regarding accounting procedures
- General administrative and office support
- Additional / ad hoc duties as required to meet the needs of the business
What we’re looking for:
- Drive and self-motivation, with the desire and commitment to succeed, deliver excellence and make positive change
- Relationship building, with excellent interpersonal skills and the ability to quickly build rapport
- Collaboration, able to work well with others across diverse backgrounds to share information, develop skills, and deliver results
- Resilience with the ability to persist and adapt
- Smart problem-solving and analytical abilities, with a curious and inquisitive mind, and an openness to new ideas
- Professional integrity and a respect for company values
Other requirements:
- Experience in a similar role
- Able to prioritise tasks and work to deadlines
- Strong accuracy and attention to detail
- Good numeracy and problem-solving skills
- Organised and able to use own initiative
- Dedicated, self-motivated and hard working
- Good communication and administrative skills
- Enthusiastic and positive outlook
Purchase Ledger Assistant employer: CLARKSON PLC
Contact Detail:
CLARKSON PLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Assistant
✨Tip Number 1
Familiarise yourself with the specific software and tools commonly used in purchase ledger roles. Being able to demonstrate your proficiency in these systems during an interview can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the finance and accounting sectors, especially those who work in purchase ledger roles. Attend industry events or join relevant online forums to build connections that could lead to job opportunities.
✨Tip Number 3
Prepare to discuss your problem-solving skills in detail. Think of specific examples where you've resolved discrepancies or improved processes in previous roles, as this will showcase your analytical abilities.
✨Tip Number 4
Research Gibb Group and Clarksons thoroughly. Understanding their values, mission, and recent developments will help you tailor your conversation during interviews and show your genuine interest in the company.
We think you need these skills to ace Purchase Ledger Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Purchase Ledger Assistant role. Emphasise your attention to detail, problem-solving abilities, and any previous experience in finance or accounting.
Craft a Compelling Cover Letter: Write a cover letter that showcases your drive and self-motivation. Mention specific examples of how you've successfully resolved issues or improved processes in previous roles, demonstrating your fit for the position.
Highlight Relevant Skills: In your application, clearly outline your interpersonal skills and ability to build relationships, as these are crucial for liaising with suppliers and internal stakeholders. Use concrete examples to illustrate your collaboration and communication skills.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that your documents are well-organised and professionally presented, reflecting your attention to detail and commitment to excellence.
How to prepare for a job interview at CLARKSON PLC
✨Know Your Numbers
As a Purchase Ledger Assistant, you'll be dealing with invoices and financial data. Brush up on your numeracy skills and be prepared to discuss how you ensure accuracy in your work. Mention any specific tools or software you've used in previous roles.
✨Demonstrate Problem-Solving Skills
Expect questions about how you've resolved issues in the past, such as pricing discrepancies or supplier queries. Prepare examples that showcase your analytical abilities and how you approach problem-solving in a collaborative manner.
✨Showcase Your Interpersonal Skills
Building relationships is key in this role. Be ready to talk about how you've successfully liaised with suppliers or internal stakeholders. Highlight your communication style and how you adapt to different personalities.
✨Exhibit Your Organisational Skills
With multiple tasks and deadlines, organisation is crucial. Share your strategies for prioritising tasks and managing your time effectively. Discuss any tools or methods you use to stay organised and ensure nothing falls through the cracks.
