Payroll Manager

Role Summary

The Payroll Manager will work within the HR department and be responsible for managing the Sweden, Netherlands, Denmark, Geneva, Spain, Italy, Taiwan and three UK payrolls. The person in this role will also be responsible for administering all UK benefit schemes which include SAYE, Medical, PHI, Corporate Gym, Childcare, and Cycle to work. The Payroll Officer and Payroll Administrator will report to the person in this role and will be responsible for all the processing aspects of the payroll.

What you’ll be doing

Payroll Duties

• Checking three UK payrolls of 650 (H Clarkson & Co Ltd), 250 (Clarkson Port Services), and 30 (Clarksons Offshore and Renewables Limited) completed by the payroll team on payroll system (ResourceLink)
• Working with HR colleagues to ensure all approvals for payroll are completed to a satisfactory manner
• Checking Denmark (20 employees), Sweden (3 employees), Geneva (41 employees), Netherlands (17 employees), Spain (15 employees), Taiwan (2 employees), Italy (2 employees)
• Responsible for year-end for all UK payrolls in March
• Collating and managing P11D/Payrolling Benefits information for submission in June
• Testing system upgrades on TEST and LIVE
• Coordinating tasks from payroll mailbox to team
• Processing a supplementary payroll in April for share vestings

HR Duties

• Report to HR Director and HR Divisional Director on a weekly basis
• Manage the administration and assisting in the renewal of benefits portal (Benifex)
• Monitoring costs of insurances, invoices and providing breakdowns to Accounts accordingly
• Monitor monthly contribution files to ensure deadlines are met
• Ensure full compliance with Auto-enrolment legislation, including member enrolment notifications, and opt-out procedures

What we’re looking for

• Integrity and respect – acting thoughtfully and ethically to do the right thing in accordance with Conduct Rules, and to promote and foster a respectful work environment for all.
• Drive – self-motivation and the desire and commitment to succeed, deliver excellence and make positive change.
• Relationship building – excellent communicator to effectively build strong, long-lasting relationships with colleagues, clients and others.
• Collaboration – working well with others across diverse backgrounds to share information, develop skills and deliver results.
• Resilience – persisting and adapting to changing or difficult situations and adopting a positive and focused approach.
• Smart – problem-solving and analytical abilities, with a curious and inquisitive mind, and an openness to new ideas.

Other requirements

• Knowledge of ResourceLink Payroll system is preferable
• Experience in managing ADP Celergo is preferable
• Knowledge of Restricted Share Vestings is essentialHighly experienced in all aspects of payroll functions
• Ability to maintain confidentiality and exercise a highest level of discretion
• Excellent problem solving/judgment skills
• Strong organisational skills and the ability to work under pressure
• Ability to handle and prioritise multiple tasks and meet all deadlines
• High level of attention to detail and accuracy with reviewing payroll, reports and HR system
• Proactive and able to ensure all deadlines are met