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- Tasks: Provide proactive support to a dynamic property team in a fast-paced environment.
- Company: Join a respected national law firm with a focus on diversity and individual growth.
- Benefits: Flexible working hours, comprehensive training, and a supportive culture.
- Why this job: Develop your skills while making a real impact in the property sector.
- Qualifications: Organised, proactive attitude with strong attention to detail; legal experience is a plus.
- Other info: Part-time role with opportunities for career development and a positive work-life balance.
The predicted salary is between 24000 - 36000 £ per year.
Our Private Property and Agricultural team has a new opportunity for a Secretary to provide proactive and professional support to a group of fee earners within the team. Based in our Bristol office, you will be providing a crucial support function to our fast-paced residential property team handling a range of property purchases, sales, transfers of equity and mortgage related work, dealing with both freehold and leasehold properties. The caseload covers a broad range of property types, to include acting for high value properties, listed buildings and unregistered property. You will have plenty of client contact, with clients who choose to instruct us to benefit from a high quality, tailored service and you will develop your client relationship skills to meet their expectations. This is a part-time opportunity and we are looking for someone who is able to work 22.5 hours per week.
We are looking to hire a self‑motivated Secretary who will provide the team with proactive support with a focus on exceptional attention to detail, helping them deliver an outstanding service to their clients. Your workload will be varied but will include:
- Opening client files following firm procedures and sending initial paperwork to clients
- Archiving, filing and closing files
- Assisting with verification of Client ID, including source of funds collation
- Call handling
- Arranging payments from client accounts
- Document production using Microsoft Office and our case management system packages
- Completion of transactions and post completion work
- Management of electronic post and distribution within team
- Dealing with client enquiries
This is a busy role, with deadlines to manage and competing priorities, so you will be required to work quickly, accurately and efficiently, whilst remaining calm under pressure. You will be expected to think ahead to meet the needs of your fee earners and clients. This position forms part of a job share arrangement. You may occasionally be required to provide cover on your non‑working days to support holiday or absence, in line with business needs; sufficient notice will always be given. It is an integral part of this role that you comply with information security and all firm policies and procedures.
This role is right for you if previous experience of working within a legal environment would be of benefit, but is not essential for this role. This role will suit you if you like to prioritise your own workload, work closely to deadlines, have the ability to work with minimum supervision and as part of a team. You will need to demonstrate from experience that you are exceptionally organised and proactive and that you have a flexible ‘can‑do’ attitude. We expect you to be someone who takes pride in your work and can provide a first class support service to your fee earners, anticipating their needs in advance wherever possible whilst always paying meticulous attention to detail in all of your work. You will have excellent spelling and grammar and be proficient with the usual Microsoft packages, including Excel. Whilst previous administration experience is beneficial, we focus on your attitude, work ethic, initiative and problem solving skills, and a general willingness to learn and develop. All of these attributes will enable you to thrive in this role and further develop within the team and the firm.
You’ll be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people – each chosen for their industry knowledge and passion for their field. We want to help you to reach your full potential, love the work you do and deliver the best results for your clients. It’s our goal to make you feel great about working with us, and we work hard to cultivate a culture that makes it easy for you to stay with us for many years. We are looking for an individual to be based out of the Bristol office, with the expectation you will be in the office at least 4 days a week.
A career at Clarke Willmott will feel different to other law firms. We thrive on our individual differences and diversity because as a team, we are united by our shared values and mutual respect. Working with us you will feel empowered, valued and free to be yourself in a safe and supportive environment. Our mission is to help you realise your full potential whilst maintaining a positive work‑life balance. We provide a comprehensive learning and development programme and a range of wellbeing initiatives to support your career journey. There’s no doubt we expect the best from our people and even the occasional extra mile. In return, your dedication and commitment to the continued success of the firm will be rewarded with a comprehensive range of flexible benefits.
Secretary - Private Property & Agriculture in Bristol employer: Clarke Willmott
Contact Detail:
Clarke Willmott Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary - Private Property & Agriculture in Bristol
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, especially those who might know about openings in property and agriculture. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how they align with your own. This will help you show them that you’re not just a fit for the role, but for the team too!
✨Tip Number 3
Practice your communication skills! As a Secretary, you’ll be dealing with clients regularly. Role-play common scenarios with a friend to boost your confidence and ensure you come across as professional and approachable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Clarke Willmott.
We think you need these skills to ace Secretary - Private Property & Agriculture in Bristol
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant skills and experiences that match the job description. We want to see how you can bring value to our Private Property and Agricultural team!
Show Off Your Attention to Detail: Since this role requires exceptional attention to detail, be sure to proofread your application thoroughly. A well-presented application reflects your ability to maintain high standards in your work, which is exactly what we’re looking for.
Demonstrate Your Proactivity: In your application, share examples of how you've taken initiative in previous roles. We love candidates who can think ahead and anticipate needs, so let us know how you've done this in the past!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Clarke Willmott
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Secretary in the Private Property and Agriculture team. Familiarise yourself with the types of property transactions they handle and the importance of attention to detail in this role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed competing priorities in previous roles. Highlight your ability to work efficiently under pressure and how you anticipate the needs of your team or clients.
✨Demonstrate Your Communication Skills
Since this role involves plenty of client contact, practice articulating your thoughts clearly and confidently. Be prepared to discuss how you handle client enquiries and maintain professional relationships, as this will be key to succeeding in the position.
✨Emphasise Your Proactive Attitude
Employers are looking for someone who takes initiative. Share instances where you've gone above and beyond to support your team or improve processes. This will show that you have the 'can-do' attitude they're after.