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- Tasks: Support our Corporate team with admin tasks and client communications.
- Company: Join a respected national law firm with a strong reputation.
- Benefits: Flexible work environment, career development, and wellbeing initiatives.
- Why this job: Make a real impact while growing your skills in a supportive culture.
- Qualifications: Experience in a legal or professional services role preferred.
- Other info: Enjoy a diverse team atmosphere with excellent career growth opportunities.
The predicted salary is between 28800 - 43200 £ per year.
We are seeking an experienced Administration Assistant to support our busy partners and other lawyers in our well-regarded Corporate team in our Taunton office as well as providing support to the Bristol office.
You will be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people – each chosen for their industry knowledge and passion for their field. We want to help you to reach your full potential, love the work you do and deliver the best results for your clients. It is our goal to make you feel great about working with us, and we work hard to cultivate a culture that makes it easy for you to stay with us for many years.
We work flexibly and you will be empowered to work where you do your best work, balancing your individual needs with the need for us to engage as teams and deliver excellent client service.
Providing high quality and professional support to the Corporate team. The role will require excellent organisational skills, diary and event management and over time we would expect you to gain a good knowledge of our clients and the work we carry out.
Day to day, you will be successful in this role by:
- Producing and amending documents
- Drafting client and third party letters and emails
- Updating the Team intranet profile as required
- Filing firm precedents, updating client lists
- Setting up client appointments and business event attendance for your team
- Attending teams calls
- Undertaking anti-money laundering checks
- Ensuring documents and e-filing are stored correctly
- Arranging payments in and out and transfers between accounts
- Opening and closing and archiving client files
- Being the first point of contact for potential clients and/or intermediaries and having regular communication with them (taking messages, assisting with routine queries, arranging meetings etc.), demonstrating professionalism, diplomacy and sensitivity in all communications
The role is right for you if you have previous experience of working within a legal environment, however if you have at least 12 months' experience of working within a similar role in the professional services sector and have a genuine interest in working within the legal sector, we would very much like to hear from you.
This role will suit you if you like to prioritise your own workload, work closely to deadlines and once you are comfortable and confident in your role, work with minimum supervision and under pressure. You will need to demonstrate from experience that you are organised and pro-active, that you have a flexible 'can-do' attitude, and the skills to work closely with various stakeholders and have positive direct contact with clients.
You will have excellent spelling and grammar and, ideally, experience of audio typing. You will be proficient with the Microsoft 365 package, including Excel, PowerPoint, Litera Compare and be comfortable with learning new databases and other software packages such as Teams, Smartsearch (the anti-money laundering app) 3E accounts system and (if possible) HighQ.
You should be able to demonstrate a solid level of academic achievement, with a minimum of 6 GCSE passes at grade C or above (or equivalent), including English and Maths.
We expect you to be someone who takes pride in your work and in providing a first-class support service to your fee earners, anticipating their needs in advance wherever possible, and paying meticulous attention to detail in all of your work.
About Us: You will be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people – each chosen for their industry knowledge and passion for their field. We want to help you to reach your full potential, love the work you do and deliver the best results for your clients. It is our goal to make you feel great about working with us, and we work hard to cultivate a culture that makes it easy for you to stay with us for many years.
What we can offer you: A career at Clarke Willmott will feel different to other law firms. We thrive on our individual differences and diversity because as a team, we are united by our shared values and mutual respect. Working with us you will feel empowered, valued and free to be yourself in a safe and supportive environment. Our mission is to help you realise your full potential whilst maintaining a positive work-life balance. We provide a comprehensive learning and development programme and a range of wellbeing initiatives to support your career journey. There is no doubt we expect the best from our people and even the occasional extra mile. In return, your dedication and commitment to the continued success of the firm will be rewarded with a comprehensive range of flexible benefits.
Admin Assistant in Devon employer: Clarke Willmott LLP.
Contact Detail:
Clarke Willmott LLP. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant in Devon
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Familiarise yourself with their recent cases and values. This will not only impress your interviewers but also help you figure out if it’s the right fit for you.
✨Tip Number 3
Practice your communication skills! As an Admin Assistant, you'll be the first point of contact for clients. Role-play common scenarios with a friend to boost your confidence and ensure you come across as professional and approachable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our firm.
We think you need these skills to ace Admin Assistant in Devon
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Admin Assistant role. Highlight your relevant experience in a legal environment or similar professional services, and show us how your skills align with what we're looking for.
Showcase Your Organisational Skills: Since this role requires excellent organisational abilities, give us examples of how you've successfully managed your workload in the past. Whether it's diary management or event planning, let us see your pro-active approach!
Communicate Professionally: As you'll often be the first point of contact for clients, it's crucial to demonstrate professionalism in your written application. Pay attention to your spelling and grammar, and ensure your communication style reflects the diplomacy and sensitivity we value.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you're keen on joining our team!
How to prepare for a job interview at Clarke Willmott LLP.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Admin Assistant role. Familiarise yourself with the key responsibilities mentioned in the job description, such as diary management and document production. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and meet deadlines, as this will highlight your ability to thrive in a busy environment.
✨Demonstrate Professional Communication
As the first point of contact for clients, it's crucial to exhibit professionalism in your communication. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few responses to common queries you could face in the role, showcasing your diplomacy and sensitivity.
✨Familiarise Yourself with Relevant Software
The job mentions proficiency in Microsoft 365 and other software like Smartsearch and 3E accounts system. Brush up on these tools before the interview. If you have experience with similar software, be prepared to discuss it, as this will demonstrate your adaptability and readiness to hit the ground running.
