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- Tasks: Support our Corporate team with admin tasks and client communications.
- Company: Join a respected national law firm with a focus on individual growth.
- Benefits: Flexible work environment, career development, and wellbeing initiatives.
- Why this job: Make a real impact while developing your skills in a supportive culture.
- Qualifications: Experience in a legal or professional services role preferred.
- Other info: Enjoy a diverse team atmosphere with excellent career progression opportunities.
The predicted salary is between 28800 - 43200 £ per year.
We are seeking an experienced Administration Assistant to support our busy partners and other lawyers in our well-regarded Corporate team in our Taunton office as well as providing support to the Bristol office. You will be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people – each chosen for their industry knowledge and passion for their field. We want to help you to reach your full potential, love the work you do and deliver the best results for your clients.
Providing high quality and professional support to the Corporate team, the role will require excellent organisational skills, diary and event management. Over time, we would expect you to gain a good knowledge of our clients and the work we carry out.
Day to day, you will be successful in this role by:
- Producing and amending documents
- Drafting client and third party letters and emails
- Updating the Team intranet profile as required
- Filing firm precedents, updating client lists
- Setting up client appointments and business event attendance for your team
- Attending team calls
- Undertaking anti-money laundering checks
- Ensuring documents and e-filing are stored correctly
- Arranging payments in and out and transfers between accounts
- Opening, closing and archiving client files
- Being the first point of contact for potential clients and/or intermediaries and having regular communication with them (taking messages, assisting with routine queries, arranging meetings etc.), demonstrating professionalism, diplomacy and sensitivity in all communications
The role is right for you if you have previous experience of working within a legal environment, or at least 12 months' experience of working within a similar role in the professional services sector and have a genuine interest in working within the legal sector. This role will suit you if you like to prioritise your own workload, work closely to deadlines and, once comfortable and confident in your role, work with minimum supervision and under pressure.
You will need to demonstrate from experience that you are organised and pro-active, that you have a flexible 'can-do' attitude, and the skills to work closely with various stakeholders and have positive direct contact with clients. You will have excellent spelling and grammar and, ideally, experience of audio typing. You will be proficient with the Microsoft 365 package, including Excel, PowerPoint, Litera Compare and be comfortable with learning new databases and other software packages such as Teams, Smartsearch (the anti-money laundering app), 3E accounts system and (if possible) HighQ.
You should be able to demonstrate a solid level of academic achievement, with a minimum of 6 GCSE passes at grade C or above (or equivalent), including English and Maths. We expect you to be someone who takes pride in your work and in providing a first-class support service to your fee earners, anticipating their needs in advance wherever possible, and paying meticulous attention to detail in all of your work.
Working with us, you will feel empowered, valued and free to be yourself in a safe and supportive environment. Our mission is to help you realise your full potential whilst maintaining a positive work-life balance. We provide a comprehensive learning and development programme and a range of wellbeing initiatives to support your career journey. In return, your dedication and commitment to the continued success of the firm will be rewarded with a comprehensive range of flexible benefits.
Admin Assistant employer: Clarke Willmott LLP.
Contact Detail:
Clarke Willmott LLP. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant
✨Tip Number 1
Network like a pro! Reach out to current employees on LinkedIn or attend industry events. A friendly chat can sometimes land you an interview before the job is even posted!
✨Tip Number 2
Prepare for the interview by researching the firm and its culture. Knowing their values and recent achievements shows you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want you to sound confident and authentic, not like a robot reciting lines!
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple gesture that keeps you fresh in their minds and shows your enthusiasm for the role!
We think you need these skills to ace Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Admin Assistant role. Highlight your relevant experience in administration, especially within a legal or professional services environment. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your genuine interest in the legal sector and how you can contribute to our Corporate team. We love seeing enthusiasm and a bit of personality in your writing.
Showcase Your Skills: Be sure to mention your organisational skills, attention to detail, and proficiency with Microsoft 365. If you've got experience with audio typing or any specific software mentioned in the job description, let us know!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can't wait to hear from you!
How to prepare for a job interview at Clarke Willmott LLP.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Admin Assistant in a legal environment. Familiarise yourself with tasks like document production, diary management, and client communication. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed your workload and prioritised tasks in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your ability to work under pressure and meet deadlines.
✨Demonstrate Your Tech Savviness
Since proficiency in Microsoft 365 and other software is crucial, prepare to talk about your experience with these tools. If possible, mention any specific projects where you used Excel or PowerPoint effectively. This will show that you're not just familiar with the software but can leverage it to enhance your productivity.
✨Practice Professional Communication
As the first point of contact for clients, your communication skills are key. Practice articulating your thoughts clearly and professionally. You might even want to role-play common scenarios, such as answering client queries or arranging meetings, to showcase your diplomacy and sensitivity during the interview.
