Sales Administrator

Our Company:

Clarke Energy is an award-winning multi-national specialist in the engineering, installation and maintenance of engine-based power plants. We focus on delivering quality installations, backed up with reliable, accountable aftersales support. With a culture of integrity and high ethical standards we are the largest authorised distributor and service provider for INNIO’s reciprocating engine business.

About the role:

We are seeking a highly organised and detail-oriented Sales Administrator to provide comprehensive administrative support to our Sales, Proposals, Marketing, Legal, and Commercial teams. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple tasks and deadlines efficiently. This position plays a key role in ensuring smooth operations and effective coordination within the department and across teams.

The Benefits:

– Competitive salary

– 25 days holidays

– Enhanced holiday entitlement based on length of service

– Holiday buy and sell scheme

– Company pension scheme

– Health care cash plan

– Life Assurance

– Employee Assistance programme

– Hybrid working

– Reward and Recognition

Role & Responsibilities:

• Provide general administrative support to the sales, proposals, marketing, legal and commercial teams

• Organise travel and accommodation requirements for the sales, proposals marketing, legal and commercial teams – including coordination with marketing regarding event organisations – alongside this responsibility, the Sales Administrator may be asked, from time to time, to support organisation of travel and accommodation for other departments

• Coordinate and manage upkeep of the Salesforce

• Monitor and report on KYC / Compliance information alongside Accounts department

• Arrange and participate in departmental meetings, take minutes, and manage follow-up actions

• Produce and update documents for sales/departmental meetings

• Prepare and produce Pre-qualification Questionnaire responses

• Register CEL to externally used client procurement software and monitor online tender progress

• Assist Sales team with post-quotation follow-up calls

• Ensure tender documentation is recorded and saved into relevant job files

• Stationary monitoring and ordering

• Filing and archiving

• Update electronic sales files

• Internal audits

• Adhere to Health, Safety, Environmental and Quality management policies and procedures

• Assist with department expenses

• Apply for and maintain Visas for the department personnel as/when needed

• Attend conferences/exhibitions to provide support from time to time

• Deputise for the Personal Assistant to the President to cover sickness/annual leave

• Coordinate meeting room booking with other administrators to ensure optimal meeting room sizes are used

About You

• Excellent interpersonal skills – able to build relationships at all levels, internally and externally

• Excellent communication skills – face to face and over the telephone

• Works well in a team

• Manages time effectively

• Be able to work on own initiative (don’t wait around to be given something to do)

• Strong attention to detail

• Resilient

• Works well under pressure

• Flexible and adaptable

Technical/Professional Knowledge and Skills

• Strong IT skills- including Word, Excel, Salesforce, MS Project.

Strong typing skills

This is a full time permanent position, based in our Head Office in Liverpool. The role is a hybrid position and the working hours are Monday to Friday, 37.5 hours a week.

If you are looking for a career with a growing and exciting company that truly believes its people are at the heart of its success, Clarke Energy is the place for you. With opportunities spanning 27 different locations across the world, the possibilities are endless.

People truly are our power, and we foster a positive working environment in which everyone is encouraged to thrive. As we continue to grow, so do our opportunities. We are always looking to add to our teams and continue to build our Clarke Energy family.

What are you waiting for?

Feel free to apply via LinkedIn, directly through our website or contact Davina.Fox@clarke-energy,com