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- Tasks: Ensure smooth property sales progression from offer to completion while maintaining high standards.
- Company: Join a professional estate agency with a supportive and collaborative culture.
- Benefits: Competitive salary, financial incentives, comprehensive training, and career development opportunities.
- Other info: Enjoy a friendly work environment where your ideas are valued and growth is encouraged.
- Why this job: Make a real impact in a dynamic team and develop your skills in the property sector.
- Qualifications: Previous administration experience is essential; estate agency experience is a plus but not required.
The predicted salary is between 30000 - 40000 £ per year.
Clark James Recruitment are working with a highly professional Estate Agency business. Our client is looking to recruit a Sales Progression Administrator to join the business.
The Sales Progression Administrator is a vital role within our team, tasked with ensuring the seamless progression of property sales from offer to completion whilst upholding high standards of compliance, organisation, and client service. This role demands a proactive, detail-focused individual who can multitask, communicate effectively, and utilise systems to support team objectives. In return, we provide a supportive work environment, opportunities for professional development, and incentives for outstanding performance.
Responsibilities
- Sales Progression: Efficiently progress sales from offer to completion, ensuring timely return of forms, drafts, searches, and mortgage offers. Negotiate where required, analyse surveys, and guide clients towards exchange and completion.
- Compliance: Keep abreast of legislation, including health and safety, GDPR, and AML. Ensure the office remains fully compliant and verify that brochures adhere to CPR standards (including Swift QR Code/link).
- System Utilisation: Effectively use Reapit for call dates, reminders, file notes, and correspondence. Fully employ progression milestones and the Mortgage page to track and manage sales.
- Organisation: Manage emails, clear voicemails, and maintain accurate daily task sheets. Allocate tasks promptly, prioritise work under pressure, and ensure general office maintenance, including stock levels and accurate message-taking.
- Client Interaction: Maintain a professional telephone manner (answering within three rings), present a smart appearance, and communicate confidently at all levels. Deliver friendly, approachable service to clients.
- Quality Control: Ensure branch windows, webpages, social media, and property details are free from spelling or grammatical errors and feature high-quality photos. Maintain meticulous attention to detail across all tasks.
- Pipeline Management: Accurately forecast completions, meet branch targets, and proactively address challenging files to keep sales on track.
- Incentives & Opportunities: Contribute to team KPIs through solicitor/survey referrals and Google Reviews. Build confidence in using systems to maximise incentive opportunities.
Required Skills
- Technical Proficiency: Competent in Microsoft Word, Excel, PowerPoint, and Teams. Able to navigate and update the company CRM, write power reports, and use AI tools to tailor the Business Information Base (BIB) to office needs.
- Multitasking & Time Management: Ability to prioritise tasks, meet deadlines, and work efficiently under pressure whilst maintaining punctuality.
- Communication: Friendly, approachable, and able to converse professionally with clients and colleagues at all levels.
- Attention to Detail: High standards in quality control, ensuring accuracy in all documentation, communications, and property presentations.
- Problem‑Solving: Ability to identify and resolve issues in sales progression, ensuring timely resolution of challenges.
Candidate
- Previous Administration experience essential.
- Previous Estate Agency experience an advantage however, not essential as full training is provided.
- Excellent communication skills.
- Excellent attention to detail.
- Ability to work within a busy team environment.
What We Offer
- Excellent basic salary: Salary level dependent on experience.
- Incentives: Financial and recognition-based rewards for achieving KPIs, such as solicitor/survey referrals and Google Reviews.
- Training & Support: Access to comprehensive training resources and mentorship from experienced team members to help you excel in your role.
- Career Development: Opportunities to develop skills, take on additional responsibilities, and progress within the company through our development framework.
- Collaborative Environment: A friendly, team‑oriented workplace where your contributions are valued, and your ideas are encouraged.
- Tools & Resources: Access to industry‑leading CRM systems, AI tools, and office resources to support your work.
SALES PROGRESSION ADMINISTRATOR employer: Clark James Recruitment
Contact Detail:
Clark James Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land SALES PROGRESSION ADMINISTRATOR
✨Tip Number 1
Network like a pro! Reach out to your connections in the estate agency world and let them know you're on the hunt for a Sales Progression Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to sales progression and compliance. Think about how you can showcase your attention to detail and problem-solving skills, as these are key in this role. We want you to shine!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the position. Plus, it keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Apply through our website for the best chance at landing that dream job! We’ve got all the resources you need to make your application stand out, so take advantage of it and show us what you've got!
We think you need these skills to ace SALES PROGRESSION ADMINISTRATOR
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Sales Progression Administrator role. Highlight any relevant admin experience and your ability to multitask, as these are key for us.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for our team. Share specific examples of how you've demonstrated attention to detail and effective communication in previous roles.
Showcase Your Tech Skills: Since we use systems like Reapit, mention any experience you have with CRM software or similar tools. If you're tech-savvy, let us know how you can leverage that to support our objectives.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team.
How to prepare for a job interview at Clark James Recruitment
✨Know Your Stuff
Before the interview, make sure you understand the role of a Sales Progression Administrator inside out. Familiarise yourself with the key responsibilities like progressing sales, compliance, and client interaction. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
Since this role requires excellent communication, prepare to demonstrate your skills during the interview. Think of examples where you've effectively communicated with clients or colleagues. Practising common interview questions can also help you articulate your thoughts clearly and professionally.
✨Highlight Your Attention to Detail
Attention to detail is crucial for this role. Bring up specific instances from your past experience where your meticulous nature made a difference, whether it was catching an error in documentation or ensuring compliance with regulations. This will illustrate your fit for the role.
✨Prepare Questions
At the end of the interview, you'll likely be asked if you have any questions. Prepare thoughtful questions about the company culture, training opportunities, or team dynamics. This shows your enthusiasm for the role and helps you assess if it's the right fit for you.