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- Tasks: Ensure smooth property sales progression from offer to completion while maintaining high standards.
- Company: Join a professional estate agency with a supportive and collaborative culture.
- Benefits: Competitive salary, financial incentives, training, and career development opportunities.
- Other info: Enjoy a friendly team environment with access to industry-leading tools.
- Why this job: Make a real impact in the property market while developing your skills.
- Qualifications: Previous administration experience is essential; estate agency experience is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Clark James Recruitment are working with a highly professional Estate Agency business. Our client is looking to recruit a Sales Progression Administrator to join the business.
The Sales Progression Administrator is a vital role within our team, tasked with ensuring the seamless progression of property sales from offer to completion whilst upholding high standards of compliance, organisation, and client service. This role demands a proactive, detail-focused individual who can multitask, communicate effectively, and utilise systems to support team objectives. In return, we provide a supportive work environment, opportunities for professional development, and incentives for outstanding performance.
Responsibilities
- Sales Progression: Efficiently progress sales from offer to completion, ensuring timely return of forms, drafts, searches, and mortgage offers. Negotiate where required, analyse surveys, and guide clients towards exchange and completion.
- Compliance: Keep abreast of legislation, including health and safety, GDPR, and AML. Ensure the office remains fully compliant and verify that brochures adhere to CPR standards (including Swift QR Code/link).
- System Utilisation: Effectively use Reapit for call dates, reminders, file notes, and correspondence. Fully employ progression milestones and the Mortgage page to track and manage sales.
- Organisation: Manage emails, clear voicemails, and maintain accurate daily task sheets. Allocate tasks promptly, prioritise work under pressure, and ensure general office maintenance, including stock levels and accurate message-taking.
- Client Interaction: Maintain a professional telephone manner (answering within three rings), present a smart appearance, and communicate confidently at all levels. Deliver friendly, approachable service to clients.
- Quality Control: Ensure branch windows, webpages, social media, and property details are free from spelling or grammatical errors and feature high-quality photos. Maintain meticulous attention to detail across all tasks.
- Pipeline Management: Accurately forecast completions, meet branch targets, and proactively address challenging files to keep sales on track.
- Incentives & Opportunities: Contribute to team KPIs through solicitor/survey referrals and Google Reviews. Build confidence in using systems to maximise incentive opportunities.
Required Skills
- Technical Proficiency: Competent in Microsoft Word, Excel, PowerPoint, and Teams. Able to navigate and update the company CRM, write power reports, and use AI tools to tailor the Business Information Base (BIB) to office needs.
- Multitasking & Time Management: Ability to prioritise tasks, meet deadlines, and work efficiently under pressure whilst maintaining punctuality.
- Communication: Friendly, approachable, and able to converse professionally with clients and colleagues at all levels.
- Attention to Detail: High standards in quality control, ensuring accuracy in all documentation, communications, and property presentations.
- Problem‑Solving: Ability to identify and resolve issues in sales progression, ensuring timely resolution of challenges.
Candidate
- Previous Administration experience essential.
- Previous Estate Agency experience an advantage however, not essential as full training is provided.
- Excellent communication skills.
- Excellent attention to detail.
- Ability to work within a busy team environment.
What We Offer
- Excellent basic salary: Salary level dependent on experience.
- Incentives: Financial and recognition-based rewards for achieving KPIs, such as solicitor/survey referrals and Google Reviews.
- Training & Support: Access to comprehensive training resources and mentorship from experienced team members to help you excel in your role.
- Career Development: Opportunities to develop skills, take on additional responsibilities, and progress within the company through our development framework.
- Collaborative Environment: A friendly, team‑oriented workplace where your contributions are valued, and your ideas are encouraged.
- Tools & Resources: Access to industry‑leading CRM systems, AI tools, and office resources to support your work.
SALES PROGRESSION ADMINISTRATOR in England employer: Clark James Recruitment
Contact Detail:
Clark James Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land SALES PROGRESSION ADMINISTRATOR in England
✨Tip Number 1
Network like a pro! Get out there and connect with people in the estate agency world. Attend local events, join online forums, or even hit up social media groups. The more people you know, the better your chances of landing that Sales Progression Administrator role.
✨Tip Number 2
Practice your communication skills! Since this role requires effective client interaction, make sure you can confidently chat about property sales and compliance. Role-play with a friend or family member to get comfortable before any interviews.
✨Tip Number 3
Show off your organisational skills! Prepare a portfolio showcasing your ability to manage tasks and maintain attention to detail. Bring examples of how you've successfully juggled multiple responsibilities in past roles to impress potential employers.
✨Tip Number 4
Apply through our website! We love seeing candidates who take the initiative. Make sure to tailor your application to highlight your relevant experience and skills for the Sales Progression Administrator position. Let's get you that job!
We think you need these skills to ace SALES PROGRESSION ADMINISTRATOR in England
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Sales Progression Administrator role. Highlight any relevant admin experience and your ability to multitask, as these are key for us.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your communication skills and explain why you’re the perfect fit for our team. Don’t forget to mention your attention to detail!
Showcase Your Tech Skills: Since we use systems like Reapit, it’s a good idea to mention any tech skills you have. If you’re familiar with Microsoft Office or CRM systems, let us know how you’ve used them in past roles.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Clark James Recruitment
✨Know Your Stuff
Before the interview, make sure you understand the role of a Sales Progression Administrator inside out. Familiarise yourself with the key responsibilities like progressing sales, compliance, and client interaction. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
Since this role requires excellent communication, practice articulating your thoughts clearly. Think about examples from your past experiences where you effectively communicated with clients or colleagues. This will demonstrate your ability to maintain a professional manner and build rapport.
✨Be Detail-Oriented
Attention to detail is crucial for this job. During the interview, highlight instances where your meticulous nature helped avoid mistakes or improved processes. You could even mention how you ensure quality control in your work, as this aligns perfectly with what they’re looking for.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful ones that show your interest in the company culture, training opportunities, and how success is measured in the role. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.