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- Tasks: Support senior leaders by managing schedules, travel, and key deliverables.
- Company: Join Clarivate, a global leader in communications and brand management.
- Benefits: Flexible hybrid work, competitive salary, and opportunities for professional growth.
- Why this job: Be a vital part of a dynamic team driving impactful initiatives.
- Qualifications: 7+ years of admin support experience and strong project management skills.
- Other info: Work in a collaborative environment with a focus on innovation and excellence.
The predicted salary is between 36000 - 60000 £ per year.
Clarivate is in search of a Lead Executive Assistant to support our Senior Vice President of Communications & Brand! Utilizing your outstanding communication skills, you will work successfully within a team environment, build effective working relationships, and maintain a comprehensive understanding of the organization. Exhibiting high levels of integrity, professionalism, and discretion, you will be handling confidential information whilst dealing with senior professionals, both internal and external.
As this role is for a true self-starter, you will be able to take swift, effective action whilst proactively solving complex problems with little or no guidance. Working closely with the SVP, Communications & Brand and other senior leaders, you will track and help drive the completion of key deliverables and follow up on outstanding items while providing seamless support using prioritization of business activities.
Being detail-oriented and highly organized in nature, you will manage complex calendar and scheduling requirements, handle travel coordination (both domestic and international) and drive key team activities, such as meeting agendas, all-hands meetings, and cyclical events such as annual planning sessions and performance reviews.
About You – Experience, Education, Skills, And Accomplishments
- 7+ years providing administrative support to senior leadership in a fast-paced environment.
- Bachelor's degree or equivalent professional experience.
- Project management background.
- Highly proficient with Microsoft Office suite, specifically Outlook, Word, Excel and PowerPoint, SharePoint and TEAMS.
- Experience with public companies.
- Experience with global travel and necessary requirements (such as Visa applications, etc.).
- Experience with procurement/finance tools and vendor management.
It would be great if you also had:
- Proven ability to design and edit accurate, compelling presentations, reports and communication.
- Experience with board and governance processes and expectations.
- Ability to develop agendas, record and present meeting notes, and drive agreed-upon action plans.
What will you be doing in this role?
- Proactively identify and act upon needs and solutions that enhance productivity and task management for c-suite executives and senior leadership team.
- Organize and manage intricate schedules and travel arrangements, ensuring seamless coordination across various time zones and locations to optimize executive time management.
- Gather quarterly updates on KPIs.
- Process and track POs and invoices.
- Design presentations and develop or procure related materials (i.e., agenda, handouts).
- Develop and implement seamless operational processes.
- Lead the planning and execution of events, ensuring all logistics align with executive priorities and organizational needs.
- Cultivate and maintain strong relationships with internal and external stakeholders to facilitate executive initiatives and enhance collaborations across the organization.
- Establish and promote best practices in administrative support, mentoring peers and team members to elevate overall executive support team performance and service delivery.
About The Team
As a Global Communications & Brand team, our mission is to build Clarivate into a sustainable, purpose-led, customer-focused, world-leading company by influencing, managing and protecting our global reputation – internally as well as externally – supporting our ambitious growth goals.
Hours of Work
This is a full-time position, primarily working core business hours in your time zone, with flexibility to adjust to various global time zones (primarily US time zones) as needed. This is a hybrid opportunity; the Lead Executive Assistant must be commutable to our London office and able to attend the London office two days per week.
At Clarivate, we are committed to providing equal employment opportunities for all qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non-discrimination in all locations.
Lead Executive Assistant employer: Clarivate
Contact Detail:
Clarivate Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Lead Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Clarivate on LinkedIn. A friendly chat can give us insider info about the company culture and what they really value in a Lead Executive Assistant.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your experience aligns with the role's requirements, especially around managing complex schedules and supporting senior leaders. We want to show them we’re the perfect fit!
✨Tip Number 3
Show off our organisational skills! Bring examples of how we've successfully managed projects or events in the past. This will demonstrate our ability to handle the fast-paced environment that Clarivate thrives in.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email reiterating our enthusiasm for the role can leave a lasting impression. Plus, it shows we’re proactive and detail-oriented, just like they want!
We think you need these skills to ace Lead Executive Assistant
Some tips for your application 🫡
Show Off Your Communication Skills: Since this role is all about communication, make sure your application reflects your outstanding skills. Use clear and concise language, and don’t shy away from showcasing any relevant experience that highlights your ability to communicate effectively with senior professionals.
Be Detail-Oriented: This position requires a high level of organisation and attention to detail. When crafting your application, ensure that it’s free from typos and errors. Highlight your experience managing complex schedules and travel arrangements to show you can handle the intricacies of the role.
Demonstrate Proactivity: We love self-starters! In your application, share examples of how you've taken initiative in previous roles. Whether it’s solving problems or streamlining processes, showing that you can act swiftly and effectively will set you apart.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of success. It’s the easiest way for us to keep track of your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Clarivate
✨Know Your Stuff
Before the interview, dive deep into Clarivate's mission and values. Understand their approach to communications and brand management. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Showcase Your Skills
Prepare specific examples from your past experiences that highlight your administrative support skills, especially in fast-paced environments. Be ready to discuss how you've managed complex schedules or handled confidential information with discretion.
✨Ask Smart Questions
Think of insightful questions to ask during the interview. Inquire about the team dynamics, the challenges the SVP faces, or how success is measured in this role. This shows your proactive nature and genuine interest in contributing to the team.
✨Demonstrate Your Organisation Skills
Since the role requires high levels of organisation, consider bringing a sample calendar or a project plan you've created in the past. This tangible evidence can illustrate your ability to manage intricate schedules and prioritise effectively.