At a Glance
- Tasks: Be the friendly face of our office and coordinate a vibrant workplace experience.
- Company: Join a dynamic team at our EMEA Headquarters in London.
- Benefits: Full-time role with a supportive environment and opportunities for growth.
- Other info: Perfect for those who thrive in fast-paced environments and love helping others.
- Why this job: Make a real impact by enhancing employee experiences and managing exciting events.
- Qualifications: Experience in reception or hospitality, strong communication skills, and a proactive attitude.
The predicted salary is between 27800 - 30000 £ per year.
Job Overview
We are looking for a friendly, professional, and highly organised Receptionist & Facilities Coordinator to join our EMEA Headquarters in London.
Key Responsibilities
- Act as the first point of contact for visitors, employees, clients, and contractors.
- Manage reception services, visitor registration, ID badges, and access control.
- Coordinate meeting rooms, catering, onsite meetings, and workplace events.
- Answer and direct calls, manage reception enquiries, post, and courier services.
- Support office operations, including supplies, stationery, kitchen facilities, and meeting room equipment.
- Coordinate repairs, maintenance activities, and workplace services.
- Assist with invoice processing and Accounts Payable submissions.
- Support Health & Safety, Fire Safety, and workplace compliance activities.
- Help maintain a welcoming, safe, and professional office environment.
About You
- Previous experience in Reception, Front of House, Hospitality.
- Strong customer service and communication skills.
- Comfortable managing multiple priorities and stakeholders in a busy office environment.
- Facilities experience including working with vendors, service providers, and office operations.
- Proactive, organised, and detail‑oriented.
- Bilingual language skills would be an advantage.
- Hours of Work
This is a full‑time, permanent role based out of our London office 5 days per week, 9‑5.
Why Join Us
This is an exciting opportunity to play a key role in creating an outstanding workplace experience at our EMEA headquarters while gaining exposure to facilities management, events, workplace operations, and employee experience initiatives.
If you’re a people‑focused professional who thrives in a fast‑paced environment and enjoys delivering exceptional service, we’d love to hear from you.
Equal Employment Opportunity
At Clarivate, we are committed to providing equal employment opportunities for all qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment.
We comply with applicable laws and regulations governing non‑discrimination in all locations.
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StudySmarter Expert Advice🤫
We think this is how you could land Receptionist & Facilities Coordinator
✨Get to Know the Company Culture
Before jumping into applications, it’s super helpful to understand the vibe at Clarivate Analytics. Check out their social media, read reviews on sites like Glassdoor, and see how they engage with customers. It'll give you clues on their values and help tailor your conversation during interviews.
✨Join Customer Support Communities
Dive into online communities like those on Reddit or LinkedIn where customer support pros hang out. Participating in discussions or asking questions can make you more visible to potential recruiters and help you learn about job openings at companies like Clarivate Analytics before they even post them.
✨Attend Job Fairs or Networking Events
Look out for local job fairs or events specifically for customer support roles. This is your chance to meet hiring managers face-to-face, and you might even get the opportunity to interview on the spot!
✨Show Off Your Skills with Customer Interactions
In the customer support world, showcasing your communication skills is key. Consider creating a short video introducing yourself or even doing a mock call to showcase your abilities. It's a memorable way to stand out, especially if you can share this during your interview process!
We think you need these skills to ace Receptionist & Facilities Coordinator
Some tips for your application 🫡
Show Off Your Communication Skills:In customer support, clear communication is key. Make sure your CV highlights any experience you've had in customer-facing roles and your ability to resolve issues. Don't shy away from including specific examples of how you've gone above and beyond to help customers – this really shows your potential in the role.
Tailor Your Cover Letter to Clarivate Analytics:Your cover letter is your chance to shine! Tell us why you want to work at Clarivate Analytics specifically. Mention any unique aspects of our company that resonate with you and how your skills can enhance our customer support. This personal touch will set your application apart from the rest!
Highlight Any Relevant Tools or Tech Skills:If you've used customer support software like Zendesk or Freshdesk or have experience with CRM systems, make sure to mention these in your application. Being familiar with industry-standard tools can be a big plus for us when we’re reviewing applications, as it shows you can hit the ground running!
Demonstrate Your Problem-Solving Skills:Customer support roles often require a knack for problem-solving. In your application, share examples of past experiences where you've tackled tough situations or resolved conflicts effectively. This will give us a good sense of how you handle challenges—an essential skill for success at Clarivate Analytics!
How to prepare for a job interview at Clarivate Analytics
✨Show Off Your People Skills
In customer support, it's all about communicating effectively. Prepare to share instances from your past experiences where you handled difficult customers or resolved conflicts. We want to hear how you empathised and found the best solutions, so think of specific examples to back up your stories!
✨Know the Tools of the Trade
Familiarise yourself with common customer support tools like Zendesk or Freshdesk, and make sure to review how you’ve used any similar systems in the past. During the interview, being able to discuss your hands-on experience with software or ticketing systems can really set you apart from the competition, so don’t skip this prep!
✨Show Genuine Enthusiasm
As this is a full-time role, employers want someone who isn’t just looking for any job, but wants to grow within customer support. Make sure to express your enthusiasm for helping customers and your desire to develop your skills. Show them why you're passionate about this field!
✨Practice Common Scenarios
Be prepared for role-playing scenarios where you might have to reassess a solution with a frustrated customer or explain a complex process in simple terms. Practising these common scenarios can help us feel more confident and demonstrate our practical skills effectively during the interview.
