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- Tasks: Support senior leadership with communication, scheduling, and project management in a dynamic environment.
- Company: Join Clarivate, a global leader in transformative intelligence and innovation.
- Benefits: Flexible hybrid work, competitive salary, and opportunities for professional growth.
- Why this job: Be a key player in driving impactful projects and enhancing executive productivity.
- Qualifications: 7+ years of admin support experience and strong organisational skills required.
- Other info: Collaborate with a passionate team dedicated to building a sustainable, customer-focused company.
The predicted salary is between 36000 - 60000 £ per year.
Clarivate is in search of a Lead Executive Assistant to support our Senior Vice President of Communications & Brand!
Utilizing your outstanding communication skills, you will work successfully within a team environment, build effective working relationships, and maintain a comprehensive understanding of the organization. Exhibiting high levels of integrity, professionalism, and discretion, you will be handling confidential information whilst dealing with senior professionals, both internal and external. As this role is for a true self-starter, you will be able to take swift, effective action whilst proactively solving complex problems with little or no guidance.
Working closely with the SVP, Communications & Brand and other senior leaders, you will track and help drive the completion of key deliverables and follow up on outstanding items while providing seamless support using prioritization of business activities. Being detail-oriented and highly organized in nature, you will manage complex calendar and scheduling requirements, handle travel coordination (both domestic and international) and drive key team activities, such as meeting agendas, all hands meetings, and cyclical events such as annual planning sessions and performance reviews.
About You – experience, education, skills, and accomplishments...
- 7+ years providing administrative support to senior leadership in a fast-paced environment.
- Bachelor's degree or equivalent professional experience.
- Project management background.
- Highly proficient with Microsoft Office suite, specifically Outlook, Word, Excel and PowerPoint, SharePoint and TEAMS.
- Experience with public companies.
- Experience with global travel and necessary requirements (such as Visa applications, etc.).
- Experience with procurement/finance tools and vendor management.
It would be great if you also had...
- Proven ability to design and edit accurate, compelling presentations, reports and communication.
- Experience with board and governance processes and expectations.
- Ability to develop agendas, record and present meeting notes, and drive agreed-upon action plans.
- Proactively identify and act upon needs and solutions that enhance productivity and task management for c-suite executives and senior leadership team.
- Organize and manage intricate schedules and travel arrangements, ensuring seamless coordination across various time zones and locations to optimize executive time management.
- Gather quarterly updates on KPIs.
- Process and track POs and invoices.
- Design presentations and develop or procure related materials (i.e., agenda, handouts).
- Develop and implement seamless operational processes.
- Lead the planning and execution of events, ensuring all logistics align with executive priorities and organizational needs.
- Cultivate and maintain strong relationships with internal and external stakeholders to facilitate executive initiatives and enhance collaborations across the organization.
- Establish and promote best practices in administrative support, mentoring peers and team members to elevate overall executive support team performance and service delivery.
About the Team
As a Global Communications & Brand team, our mission is to build Clarivate into a sustainable, purpose-led, customer-focused, world-leading company by influencing, managing and protecting our global reputation – internally as well as externally – supporting our ambitious growth goals.
Hours of Work
This is a full-time position, primarily working core business hours in your time zone, with flexibility to adjust to various global time zones (primarily US time zones) as needed. This is a hybrid opportunity; the Lead Executive Assistant must be commutable to our London office and able to attend the London office two days per week.
At Clarivate, we are committed to providing equal employment opportunities for all qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non-discrimination in all locations.
Clarivate is a global leader in trusted and transformative intelligence. We bring together enriched data, insights, analytics and workflow solutions, grounded in deep domain expertise across the spectrum of knowledge, research and innovation.
Whether it’s providing insights to transform the water industry or accelerating the delivery of a critical vaccine, our aim is to fuel the world’s greatest breakthroughs by harnessing the power of human ingenuity.
Lead Executive Assistant employer: Clarivate Analytics
Contact Detail:
Clarivate Analytics Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Lead Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or other platforms. Let them know you're on the hunt for a Lead Executive Assistant role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially how they value communication and teamwork. Practice common interview questions and think about how your experience aligns with their needs.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed complex schedules or coordinated travel arrangements. This will demonstrate your ability to handle the demands of a senior executive's calendar.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in being part of our team at Clarivate. Don’t miss out on this chance!
We think you need these skills to ace Lead Executive Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Lead Executive Assistant role. Highlight your experience in supporting senior leadership and any project management skills you have. We want to see how your background aligns with our needs!
Show Off Your Communication Skills: Since this role involves a lot of communication, be sure to showcase your outstanding communication skills in your application. Use clear and concise language, and don’t forget to mention any experience you have with creating presentations or reports.
Be Detail-Oriented: We love candidates who pay attention to detail! Make sure your application is free from typos and errors. You might also want to include examples of how you've managed complex schedules or travel arrangements in the past.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at Clarivate!
How to prepare for a job interview at Clarivate Analytics
✨Know Your Stuff
Before the interview, make sure you thoroughly understand Clarivate's mission and values. Familiarise yourself with their recent projects and how they align with your skills as a Lead Executive Assistant. This will show that you're genuinely interested and can contribute to their goals.
✨Showcase Your Communication Skills
As this role requires outstanding communication, prepare examples of how you've effectively communicated with senior leaders in the past. Be ready to discuss how you handle confidential information and maintain professionalism, especially when dealing with high-level executives.
✨Demonstrate Your Organisational Skills
Be prepared to talk about your experience managing complex calendars and travel arrangements. Share specific instances where your attention to detail made a significant difference in supporting senior leadership, especially in fast-paced environments.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the team dynamics, the challenges the SVP faces, or how success is measured in this role. This not only shows your interest but also helps you gauge if the company culture aligns with your expectations.