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- Tasks: Manage bid processes and create compelling proposals for business travel opportunities.
- Company: Join Clarity Travel, a top UK Business Travel Company known for its vibrant culture and award-winning service.
- Benefits: Enjoy remote work, generous holidays, birthday off, and exciting employee perks like discounts and bonuses.
- Why this job: Be part of a fast-paced, energetic team that values your growth and celebrates diversity.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn!
- Other info: Unlimited referral bonuses and a commitment to training and personal development await you.
The predicted salary is between 36000 - 60000 £ per year.
Overview and what we offer
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Mon – Friday 37.5hrs
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Location – Remote
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Refer a friend for £1000 bonus which is unlimited!
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Generous holiday entitlement
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Day off for your birthday
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Staff Awards
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Hotel and airline discounts
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Employee Assistance Programme
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OUR COMPANY CULTURE IS….. Bright, Energetic, Fast Paced and Rewarding, where we PROVIDE you with the opportunity for that brighter FUTURE!
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Clarity Travel is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Who we are and what we do
We\’re a global, multi-award winning Business Travel Company and we make business travel straightforward! By getting our customers where they need to be for work, safely, efficiently, and cost-effectively.
Our team comprises of over 800 industry experts, delivering the right service at exactly the right moment, we are the trusted provider of hassle-free travel management programmes for progressive businesses and organisations everywhere.
Our people are the heartbeat of our business and we invest heavily in training and development through our dedicated training academy and personal career development growth programmes.
Clarity Business Travel company and a top 10 UK-based Travel Management Company which is part of The Portman Travel Group.
Role purpose
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Support the business’ new sales and customer retention strategy through the development and delivery of the bid management process and provision of relevant documentation in response to both formal tender processes and ad-hoc sales requirements.
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Maintain an effective bid library that is fresh, relevant, compelling and up to date to optimise business time expended on bid responses and optimises success of submissions.
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Encompassing all potential bid opportunities across all travel, meeting & event categories, including pre-qualification and supplier procurement questionnaires.
Responsibilities
Bid process management
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Coordinate the bid management process for specific tender and re-tender opportunities alongside the nominated Bid Owner.
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Proactively educate various internal bid stakeholder audiences regarding the bid management & governance processes as necessary.
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Coordinate the production of a Bid Summary overview within agreed guidelines alongside the Bid Owner for distribution to relevant bid stakeholders.
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Coordinate the scheduling of a Bid Kick-Off Call or Meeting ensuring that all relevant internal stakeholders and subject matter experts are involved.
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Chair the Bid Kick-Off Call or Meeting alongside the Bid Owner.
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Produce or complete relevant bid submission and/or proposal documentation in line with corporate brand guidelines and/or customer-defined submission formats ensuring that submission deadlines for all elements of the procurement process are achieved.
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Support the bid presentation development process alongside the Bid Owner ensuring that key customer objectives, deliverables and messages are aligned with the customer’s statement of requirements and the proposition detailed within the bid submission.
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Support the Head of Bid Management in the ongoing development of the bid management process ensuring alignment with internal requirements and bid policy expectations.
Bid intelligence / content management
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Support the ongoing update of the bid library/content management system through effective management of relevant bid content contributors, editors, approvers and subject matter experts.
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Proactively network and develop excellent working relationships with key personnel that support the bid process – including, but not limited to, senior management, bid owners, work stream leads, proposition/product owners, subject matter experts and content contributors.
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Research, write and edit appropriate bid content and responses in line with requirements.
Administration
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Monitor internal database resources and external bid opportunity sources (not limited to OJEU, trade publications and sector-specific databases) to identify potential tender opportunities.
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Support the maintenance of relevant information within CRM systems relating to ongoing bid processes to ensure accurate and up-to-date reporting.
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Support the business’ requirement to complete supplier questionnaires or databases as required.
Reporting & communication
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Support awareness of Bid Management across the business through all available communication channels.
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Deliver regular reports as agreed with the Head of Bid Management and Director of Business Development.
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Deliver ad-hoc reporting where required to support upward reporting to the Executive Board and Group.
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Attend internal and external meetings and training as required.
Information security
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Ensure completion of annual online mandatory training on data protection, information security and financial crime. Develop understanding of cyber risk and threat by reading and engaging in communications and awareness training from the business.
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Responsible for understanding and upholding the information security policies.
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Bid Manager employer: Clarity
Contact Detail:
Clarity Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Manager
✨Tip Number 1
Familiarize yourself with the bid management process and governance. Understanding how bids are structured and what stakeholders are involved will help you stand out during interviews.
✨Tip Number 2
Network proactively with professionals in the travel industry. Building relationships with key personnel can provide insights into the company culture and expectations, which is crucial for a role like Bid Manager.
✨Tip Number 3
Stay updated on current trends in business travel and procurement processes. This knowledge will not only enhance your bid submissions but also demonstrate your commitment to the industry during discussions.
✨Tip Number 4
Engage with the company's existing bid library if possible. Understanding the content and style of previous successful bids can give you a competitive edge when crafting your own proposals.
We think you need these skills to ace Bid Manager
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Bid Manager position. Understand the key responsibilities and required skills, and think about how your experience aligns with these.
Tailor Your CV: Customize your CV to highlight relevant experience in bid management, sales strategies, and customer retention. Use specific examples that demonstrate your ability to manage bids effectively and work with various stakeholders.
Craft a Compelling Cover Letter: Write a cover letter that reflects your enthusiasm for the role and the company culture. Mention your understanding of the travel industry and how you can contribute to Clarity Travel's mission of providing hassle-free travel management.
Showcase Your Communication Skills: Since the role involves coordinating meetings and producing bid documentation, emphasize your strong communication and organizational skills. Provide examples of how you've successfully managed similar tasks in previous roles.
How to prepare for a job interview at Clarity
✨Understand the Bid Management Process
Make sure you have a solid grasp of the bid management process. Be prepared to discuss how you would coordinate bids, manage timelines, and ensure all stakeholders are involved. Highlight any previous experience you have in managing similar processes.
✨Showcase Your Communication Skills
As a Bid Manager, effective communication is key. Be ready to demonstrate your ability to chair meetings, lead discussions, and produce clear documentation. Share examples of how you've successfully communicated with various stakeholders in past roles.
✨Highlight Your Research and Writing Abilities
The role requires strong research and writing skills for bid content. Prepare to discuss your approach to gathering information and crafting compelling proposals. Bring examples of past bids or proposals you've worked on to showcase your skills.
✨Emphasize Team Collaboration
Collaboration with different teams is crucial in this role. Be ready to talk about how you build relationships with internal stakeholders and subject matter experts. Share experiences where teamwork led to successful bid submissions.
