Executive Assistant and Governance Administrator (Maternity Cover) in Liverpool

The Liverpool Institute for Performing Arts is recognised as a world leading centre of excellence for creative learning and vocational training within the performing arts and creative economies. We enjoy an international and national reputation for the quality of our teaching, our world class facilities and an enviable track record of graduate employment and alumni successes.

We are looking for an experienced Executive Assistant and Governance Administrator (Maternity Cover) to provide confidential and efficient support to the Principal/CEO and Executive Leadership Team. This is an exciting and challenging role for someone looking to work in a fast-paced and progressive environment. The post holder will be the first point of contact for all enquiries to the Principal/CEO and Executive Leadership Team (where appropriate) and manage all correspondence, diary, travel, expenses, and ad hoc projects, as delegated by the Principal/CEO and Executive Leadership Team. In addition, the postholder will play a key role in the planning, organisation and delivery of institutional events such as Graduation, our 30th Birthday celebrations during 2026, and act as Clerk to Council and to institutional committees as appropriate.

The ideal candidate will have appropriate proven administrative experience of working in a complex, dynamic organisation and ideally experience of working in Higher Education administration. You will have excellent written and oral communication skills enabling effective communication at all levels within the institution and with external organisations and individuals. You will have strong organisation, planning and document management skills and experience of attending and recording minutes at meetings up to and including Board level is desirable. You will have a proactive and positive attitude, adaptability, and strong people skills to manage diverse stakeholders. An eye for detail, the ability to work independently and efficiently, and accurately under pressure to meet deadlines and to deal with conflicting demands and conflicting priorities, and a commitment to inclusive and progressive practice are all crucial to this role. You will have very good IT skills, specifically MSOffice. The ability to deal with sensitive material with strict confidentiality is essential.

You should have a degree (or equivalent qualification) or proven professional work experience. Experience of clerking meetings e.g., of working groups or Committees, and project administration skills and knowledge would be advantageous.

In return, we offer a highly creative working environment that will inspire you to fulfil your potential and to develop your skills and experience, a competitive salary commensurate with experience, pension, generous holiday entitlements including winter closure, and complimentary tickets to our inhouse productions.

This is a fixed term appointment to cover maternity leave to commence from March onwards or as soon after that as possible. Closing date for applications: 12pm on Friday 20 February 2026.

As an equal opportunities employer, LIPA is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. As part of our Strategic Plan for 2023-2026 we are seeking to increase the diversity within our community and would particularly encourage applications from under-represented groups, such as people from Black, Asian and minority ethnic groups, people with disabilities and those identifying as female, non-binary or trans-gender. Appointments will always be made on merit.