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- Tasks: Support daily office management, client onboarding, and assist with HR tasks.
- Company: Join a rapidly growing Tax Advisory business with a friendly team atmosphere.
- Benefits: Enjoy 25 days of holiday, competitive salary, and beautiful office conditions in Birmingham city center.
- Why this job: Great opportunity for growth, teamwork, and making an impact in a supportive environment.
- Qualifications: Previous admin experience in professional services and strong Microsoft Office skills required.
- Other info: Maternity cover role starting May 2025, potential for permanent position.
The predicted salary is between 28800 - 43200 £ per year.
Title
Office Executive Assistant
Summary
This is an exciting opportunity for an enthusiastic administrative professional to join a rapidly growing Tax Advisory business, in a lovely team. Maternity cover (from May 2025, could lead to a permanent role) for the Office Executive lead, you will provide professional administrative and office support. This role is Monday to Friday office based, in the Birmingham Office.
Your Role will include:
- Day to day office management support including facilities and maintenance, dealing with internal & external post and office supplies.
- Client onboarding admin including, ID and AML checks, Engagement letters, assisting with KYC and risk assessments.
- Diary and meeting room management, taking responsibility for visitors booking, greeting & hospitality.
- Assist in the preparation of presentations and proposals, liaise with as necessary and under the supervision of senior team members supporting the Company’s branding.
- Other general administrative support to the business such as invoicing, formatting presentations and company letters.
- Assist Operations Director with HR tasks, recruitment coordination, documentation, staff training co-ordination, onboarding and induction process, booking meetings and training.
- Assist with Events and Corporate Social Responsibility program.
- Health & Safety co-ordination to include First Aid & Fire Warden.
- Reporting to Operations Director and working with alongside Manchester Office Executive.
You will need
- Previous experience in a Professional Services office administration role.
- Business Administration qualification preferred.
- Ability to work as part of a team.
- Reliable, confident and dependable with a positive helpful attitude.
- Advanced level in Microsoft Office suite, intermediate level will be considered.
- Good IT Skills in both hardware and software.
- Good verbal and written communication.
- Exceptional organisation skills.
- Excellent customer care attitude.
- Ability to maintain strict confidentiality.
- Ability to prioritise effectively and work to deadlines.
- Attention to detail.
- Excellent time management skills.
Reward
The company will provide a competitive salary to attract a high calibre candidate with 25 days holiday per year plus statutory holidays. We also offer excellent working conditions in beautiful offices in Birmingham city centre.
No agencies.
Executive Office Assistant employer: Claritas Tax
Contact Detail:
Claritas Tax Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Office Assistant
✨Tip Number 1
Make sure to highlight your previous experience in professional services office administration during the interview. Be ready to discuss specific examples of how you've managed office tasks and supported teams effectively.
✨Tip Number 2
Familiarize yourself with the company's values and culture. During your conversations, demonstrate how your positive attitude and teamwork skills align with their mission and how you can contribute to a supportive work environment.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially if you have advanced knowledge. Be prepared to showcase your proficiency in tools like Excel and PowerPoint, as these will be crucial for preparing presentations and managing data.
✨Tip Number 4
Since this role involves client onboarding and compliance checks, be ready to discuss your understanding of KYC and AML processes. Showing that you are knowledgeable about these areas will set you apart from other candidates.
We think you need these skills to ace Executive Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration, particularly in professional services. Emphasize skills like diary management, client onboarding, and any experience with HR tasks.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your organizational skills and ability to work as part of a team.
Highlight Technical Skills: Since the role requires advanced Microsoft Office skills, be sure to mention your proficiency in these tools. If you have experience with other software relevant to office management, include that as well.
Showcase Soft Skills: In your application, emphasize your reliability, positive attitude, and exceptional customer care skills. These are crucial for the role and will help you stand out as a candidate.
How to prepare for a job interview at Claritas Tax
✨Show Your Administrative Skills
Be prepared to discuss your previous experience in office administration. Highlight specific examples where you successfully managed tasks like client onboarding, diary management, or event coordination.
✨Demonstrate Team Spirit
Since this role requires working closely with a team, share instances where you collaborated effectively with colleagues. Emphasize your ability to support others and contribute positively to the team dynamic.
✨Highlight Your IT Proficiency
Make sure to mention your advanced skills in Microsoft Office and any other relevant software. Be ready to discuss how you've used these tools to improve efficiency in your previous roles.
✨Emphasize Attention to Detail
Given the importance of accuracy in administrative tasks, prepare to provide examples that showcase your attention to detail. Discuss how this skill has helped you avoid mistakes and maintain high standards in your work.
