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For Companies At a Glance
- Tasks: Support senior executives with diary management, travel arrangements, and day-to-day administration.
- Company: Join Clarion Events, a leading global event organiser with a creative culture.
- Benefits: Enjoy 25 days holiday, wellbeing shutdown, and a range of health perks.
- Why this job: Be part of a dynamic team and make a real impact in a fast-paced environment.
- Qualifications: Previous PA experience, excellent organisational skills, and proficiency in Microsoft Office.
- Other info: Hybrid working model with great career development opportunities.
The predicted salary is between 36000 - 60000 £ per year.
At Clarion, our people are at the absolute heart of what we do. We are proud that our core values of PASSION, CARE, IMAGINATION, and TRUST define the way we carry out our work across all of our exhibitions and conferences. If you share our values and want to be a part of a successful, dynamic, and creative global business then we want to hear from you.
The Opportunity
An exciting opportunity has arisen within the London based office for a Personal Assistant (PA) to support senior board-level executives with their administration. This role holds responsibility for three executives plus ad-hoc support for the Group CEO and CEO, EMEA. The executives will require assistance with proactive diary management, travel arrangements including visa procurement, and other day-to-day administration, which includes expenses, PO & invoice management and reconciling monthly credit card statements. Cover and/or assistance with workload to other EAs during busy times will also be expected.
This role is hybrid, working four days at the office Monday to Thursday for the first six months with flexibility thereafter, depending on work commitments, to move to three days.
Key Responsibilities
- Diary management for four executives, learning their different approaches and preferred scheduling.
- Travel: Researching, presenting, and booking travel itineraries as per brief. Arranging visas and understanding all requirements for any additional travel documentation. Booking taxis for travel and meetings.
- Administration of travel expenses, reconciliation of credit cards, raising POs and invoices, setting up new suppliers per Directors' instructions. Booking couriers and occasionally managing outgoing post.
- Preparing Directors for meetings, including booking meeting rooms; arranging catering and refreshments; meeting and greeting external clients; preparing and collating copies of meeting materials, etc.
- General assistance to the wider team and Directors on an ad-hoc basis. Covering work during holiday/sick leave within the team and general assistance with overflow work during busy periods.
- Assist with ad-hoc projects and tasks.
Requirements
- Previous solid PA experience within a scaled business.
- Excellent organisational skills, with exceptional attention to detail.
- Excellent written and spoken communication skills.
- Experience with Outlook calendar is essential.
- Proficient user of Microsoft Word, Excel and PowerPoint.
- Professional and enthusiastic attitude; remaining friendly and respectful at all times.
- Ability to work autonomously; takes the initiative with a proactive approach; and can meet tight deadlines.
- Confident, punctual, and discrete.
About Clarion Events
Clarion Events is one of the world's leading event organisers, producing and delivering innovative and market-leading events since 1947. Clarion Events embrace diversity and equal opportunities in all that we do. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. Clarion is private equity backed and owned by Blackstone. Our purpose is to deliver exceptional customer outcomes and experiences, by making every connection count. Our vision is we want every one of our products to be a market leader in customer satisfaction and delight.
Benefits
- 25 days' holiday plus bank holidays.
- End of year wellbeing shutdown (closed for the last week of the year).
- Celebration day off (e.g. birthday, Diwali, Eid, etc).
- Summer Hours in August (3pm finish on Fridays).
- Helping Our World (HOW) Days - one paid day per quarter to carry out charity work.
- Pension Scheme.
- Private Medical Insurance.
- Health Cash Plan.
- Wellbeing Library (MYNDUP).
- Mentoring Programme.
- Subsidised Café.
- Season Ticket Loan.
- Cycle to Work Schemes.
- Free on-site gym and shower facilities.
- Free eyesight tests.
- Free flu vaccination - offered on site once a year for all employees.
Executive Assistant (JR102586) employer: Clarion Events
Contact Detail:
Clarion Events Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (JR102586)
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or attend industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Since Clarion values passion, care, imagination, and trust, think of examples from your past that showcase these traits. Show them you’re a perfect fit!
✨Tip Number 3
Practice your interview skills with a friend or use mock interview platforms. The more comfortable you are speaking about your experience and skills, the better you'll come across during the real deal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in being part of the team at Clarion.
We think you need these skills to ace Executive Assistant (JR102586)
Some tips for your application 🫡
Show Your Passion: When you're writing your application, let your passion for the role shine through. We want to see how excited you are about the opportunity to support our executives and contribute to our dynamic team at Clarion.
Tailor Your CV: Make sure your CV is tailored to highlight your relevant experience as a PA. Focus on your organisational skills, attention to detail, and any previous work in fast-paced environments. We love seeing how your background aligns with what we do!
Be Clear and Concise: In your written application, clarity is key! Use straightforward language and get straight to the point. We appreciate applications that are easy to read and understand, so keep it professional yet friendly.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to be part of our team at Clarion.
How to prepare for a job interview at Clarion Events
✨Know Your Values
Clarion's core values are PASSION, CARE, IMAGINATION, and TRUST. Make sure you understand these values and think of examples from your past experiences that demonstrate how you embody them. This will show that you're not just a fit for the role, but also for the company culture.
✨Master Diary Management
Since the role involves managing multiple executives' diaries, brush up on your diary management skills. Be prepared to discuss how you prioritise tasks and handle scheduling conflicts. You might even want to bring a few examples of how you've successfully managed complex schedules in the past.
✨Showcase Your Communication Skills
Excellent written and spoken communication is key for this position. During the interview, be clear and articulate in your responses. You could also prepare a brief summary of your previous roles and how you communicated effectively with different stakeholders.
✨Be Proactive and Detail-Oriented
This role requires a proactive approach and exceptional attention to detail. Think of instances where you've taken the initiative or caught mistakes before they became issues. Highlighting these experiences will demonstrate that you can thrive in a fast-paced environment like Clarion.
