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- Tasks: Support senior executives with diary management, travel arrangements, and day-to-day administration.
- Company: Join Clarion Events, a leading global event organiser with a dynamic culture.
- Benefits: Enjoy 25 days holiday, wellbeing initiatives, and a hybrid work model.
- Why this job: Be part of a creative team and make a real impact in a fast-paced environment.
- Qualifications: Previous PA experience, excellent organisational skills, and proficiency in Microsoft Office.
- Other info: Opportunity for career growth and involvement in exciting projects.
The predicted salary is between 30000 - 42000 Ā£ per year.
At Clarion, our people are at the absolute heart of what we do. We are proud that our core values of PASSION, CARE, IMAGINATION, and TRUST define the way we carry out our work across all of our exhibitions and conferences. If you share our values and want to be a part of a successful, dynamic, and creative global business then we want to hear from you.
The Opportunity:
An exciting opportunity has arisen within the London based office for a Personal Assistant (PA) to support senior board-level executives with their administration. This role holds responsibility for three executives plus ad-hoc support for the Group CEO and CEO, EMEA. The executives will require assistance with proactive diary management, travel arrangements including visa procurement, and other day-to-day administration, which includes expenses, PO & invoice management and reconciling monthly credit card statements. Cover and/or assistance with workload to other EAs during busy times will also be expected.
We are seeking a bright, ambitious and experienced team player who has previously worked in a fast paced, dynamic environment and understands the key functions of all central departments. This role is hybrid, working four days at the office Monday to Thursday for the first six months with flexibility thereafter and depending on work commitments, to move to three days.
Key Responsibilities:
- Diary management for four executives, learning their different approaches and preferred scheduling.
- Travel: Researching, presenting, and booking travel itineraries as per brief.
- Arranging visas and understanding all requirements for any additional travel documentation.
- Booking taxis for travel and meetings.
- Administration of travel expenses, reconciliation of credit cards, raising POs and invoices, setting up new suppliers per Directors' instructions.
- Booking couriers and occasionally managing outgoing post.
- Preparing Directors for meetings, including booking meeting rooms; arranging catering and refreshments; meeting and greeting external clients; preparing and collating copies of meeting materials, etc.
- General assistance to the wider team and Directors on an adāhoc basis.
- Covering work during holiday/sick leave within the team and general assistance with overflow work during busy periods.
- Assist with adāhoc projects and tasks.
Knowledge, Skills & Behaviours:
- Previous solid PA experience within a scaled business.
- Excellent organisational skills, with exceptional attention to detail.
- Excellent written and spoken communication skills.
- Experience with Outlook calendar is essential.
- Proficient user of Microsoft Word, Excel and PowerPoint.
- Professional and enthusiastic attitude; remaining friendly and respectful at all times.
- Ability to work autonomously; takes the initiative with a proactive approach; and can meet tight deadlines.
- Confident, punctual, and discrete.
Benefits:
- 25 days' holiday plus bank holidays
- End of year wellbeing shutdown (closed for the last week of the year)
- Celebration day off (e.g. birthday, Diwali, Eid, etc)
- Summer Hours in August (3pm finish on Fridays)
- Helping Our World (HOW) Days ā one paid day per quarter to carry out charity work
- Pension Scheme
- Private Medical Insurance
- Health Cash Plan
- Wellbeing Library (MYNDUP)
- Mentoring Programme
- Subsidised CafƩ
- Season Ticket Loan
- Cycle to Work Schemes
- Free onāsite gym and shower facilities
- Free eyesight tests
- Free flu vaccination ā offered on site once a year for all employees
About Clarion Events:
Clarion Events is one of the world's leading event organisers, producing and delivering innovative and marketāleading events since 1947. Clarion Events embrace diversity and equal opportunities in all that we do. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
Clarion is private equity backed and owned by Blackstone. Blackstone is one of the world's leading global investment funds, investing capital for the long term to build successful, resilient businesses. Our purpose is to deliver exceptional customer outcomes and experiences, by making every connection count. Our vision is we want every one of our products to be a market leader in customer satisfaction and delight.
Executive Assistant (JR102586) in London employer: Clarion Events Ltd
Contact Detail:
Clarion Events Ltd Recruiting Team
StudySmarter Expert Advice š¤«
We think this is how you could land Executive Assistant (JR102586) in London
āØTip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
āØTip Number 2
Prepare for interviews by researching the company and its culture. Understand their core values, like PASSION and CARE, so you can show how you align with them during your chat.
āØTip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and skills confidently.
āØTip Number 4
Donāt forget to apply through our website! Itās the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Executive Assistant (JR102586) in London
Some tips for your application š«”
Show Your Passion: When you're writing your application, let your passion for the role shine through. We love seeing candidates who are genuinely excited about the opportunity to support our executives and contribute to our dynamic team.
Tailor Your CV: Make sure your CV is tailored to highlight your relevant experience as a PA. Focus on your organisational skills, attention to detail, and any previous work in fast-paced environments. We want to see how you can bring your unique skills to our team!
Be Clear and Concise: In your written application, clarity is key! Use straightforward language and keep your points concise. This shows us that you can communicate effectively, which is super important for the role.
Apply Through Our Website: We encourage you to apply directly through our website. Itās the best way for us to receive your application and ensures youāre considered for the role. Plus, itās super easy to do!
How to prepare for a job interview at Clarion Events Ltd
āØKnow Your Executives
Before the interview, research the executives you'll be supporting. Understand their roles, preferences, and how they like to manage their schedules. This will show that you're proactive and ready to tailor your support to their needs.
āØMaster Diary Management
Brush up on your diary management skills, especially using Outlook. Be prepared to discuss how you would handle conflicting appointments or last-minute changes. Highlight any past experiences where you successfully managed multiple calendars.
āØShowcase Your Organisational Skills
Be ready to provide examples of how you've handled complex travel arrangements or reconciled expenses in previous roles. Clarion values attention to detail, so demonstrate your ability to keep everything organised and efficient.
āØEmphasise Teamwork and Flexibility
Since this role involves covering for other EAs and assisting during busy times, share examples of how you've worked collaboratively in a team. Show that you're adaptable and can thrive in a dynamic environment, just like Clarion's culture.
