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- Tasks: Support senior executives with diary management, travel arrangements, and day-to-day administration.
- Company: Join Clarion Events, a leading global event organiser with a dynamic culture.
- Benefits: Enjoy 25 days holiday, private medical insurance, and a free gym on-site.
- Why this job: Be part of a creative team and make a real impact in a fast-paced environment.
- Qualifications: Previous PA experience, excellent organisational skills, and proficiency in Microsoft Office.
- Other info: Hybrid role with flexible working after six months and opportunities for personal growth.
The predicted salary is between 30000 - 42000 £ per year.
At Clarion, our people are at the absolute heart of what we do. We’re proud that our core values of PASSION, CARE, IMAGINATION, and TRUST define the way we carry out our work across all of our exhibitions and conferences. If you share our values and want to be a part of a successful, dynamic, and creative global business then we want to hear from you.
The Opportunity: An exciting opportunity has arisen within the London based office for a Personal Assistant (PA) to support senior board-level executives with their administration. This role holds responsibility for x3 executives + ad-hoc support for the Group CEO, and CEO, EMEA. The executives will require assistance with proactive diary management, travel arrangements including visa procurement, and other day-to-day administration, which includes expenses, PO & invoice management and reconciling monthly credit card statements. Cover &/or assistance with workload to other EAs during busy times will also be expected.
This role is hybrid, working four days at the office Monday to Thursday for the first six months with flexibility, thereafter and depending on work commitments, to move to three days.
Key Responsibilities:- Diary management for four executives, learning their different approaches and preferred scheduling.
- Travel: Researching, presenting, and booking travel itineraries as per brief. Arranging visas and understanding all requirements for any additional travel documentation. Booking taxis for travel and meetings.
- Administration of travel expenses, reconciliation of credit cards, raising POs and invoices, setting up new suppliers per Directors’ instructions.
- Booking couriers and occasionally managing outgoing post.
- Preparing Directors for meetings, including booking meeting rooms; arranging catering and refreshments; meeting and greeting external clients; preparing and collating copies of meeting materials, etc.
- General assistance to the wider team and Directors on an ad‑hoc basis.
- Covering work during holiday/sick leave within the team and general assistance with overflow work during busy periods.
- Assist with ad‑hoc projects and tasks.
- Previous solid PA experience within a scaled business.
- Excellent organisational skills, with exceptional attention to detail.
- Excellent written and spoken communication skills.
- Experience with Outlook calendar is essential.
- Proficient user of Microsoft Word, Excel and PowerPoint.
- Professional and enthusiastic attitude; remaining friendly and respectful at all times.
- Ability to work autonomously; takes the initiative with a proactive approach; and can meet tight deadlines.
- Confident, punctual, and discrete.
- 25 days’ holiday plus bank holidays
- End of year wellbeing shutdown (closed for the last week of the year)
- Celebration day off (e.g. birthday, Diwali, Eid, etc)
- Summer Hours in August (3pm finish on Fridays)
- Helping Our World (HOW) Days – one paid day per quarter to carry out charity work
- Pension Scheme
- Private Medical Insurance
- Health Cash Plan
- Wellbeing Library (MYNDUP)
- Mentoring Programme
- Subsidised Café
- Season Ticket Loan
- Cycle to Work Schemes
- Free on‑site gym and shower facilities
- Free eyesight tests
- Free flu vaccination – offered on site once a year for all employees
About Clarion Events: Clarion Events is one of the world’s leading event organisers, producing and delivering innovative and market‑leading events since 1947. Clarion Events embrace diversity and equal opportunities in all that we do. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. Clarion is private equity backed and owned by Blackstone. Blackstone is one of the world’s leading global investment funds, investing capital for the long term to build successful, resilient businesses. Our purpose is to deliver exceptional customer outcomes and experiences, by making every connection count. Our vision is we want every one of our products to be a market leader in customer satisfaction and delight.
Executive Assistant (JR102586) employer: Clarion Events Ltd
Contact Detail:
Clarion Events Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (JR102586)
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Since Clarion values passion, care, imagination, and trust, think about how you can demonstrate these qualities during your chat.
✨Tip Number 3
Practice your responses to common interview questions. Focus on your previous PA experience and how it aligns with the fast-paced environment at Clarion. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Executive Assistant (JR102586)
Some tips for your application 🫡
Show Your Passion: When you're writing your application, let your passion for the role shine through. We want to see how excited you are about the opportunity to support our executives and contribute to our dynamic team.
Tailor Your CV: Make sure your CV is tailored to highlight your relevant experience as a PA. Focus on your organisational skills, attention to detail, and any previous work in fast-paced environments. We love seeing how your background aligns with our needs!
Craft a Compelling Cover Letter: Your cover letter is your chance to tell us why you're the perfect fit for this role. Use it to showcase your communication skills and explain how you embody our core values of PASSION, CARE, IMAGINATION, and TRUST.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which we love!
How to prepare for a job interview at Clarion Events Ltd
✨Know Your Values
Before the interview, take some time to understand Clarion's core values: Passion, Care, Imagination, and Trust. Think about how your own experiences align with these values and be ready to share specific examples that demonstrate your commitment to them.
✨Master Diary Management
Since the role involves managing multiple executives' diaries, brush up on your diary management skills. Be prepared to discuss how you prioritise tasks and handle scheduling conflicts, as well as any tools or techniques you use to stay organised.
✨Showcase Your Communication Skills
Excellent written and spoken communication is key for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a brief introduction about yourself that highlights your relevant experience and enthusiasm for the position.
✨Be Ready for Scenario Questions
Expect questions that assess your ability to handle real-life scenarios, such as managing travel arrangements or dealing with tight deadlines. Think of examples from your past roles where you've successfully navigated similar challenges and be ready to share those stories.
