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- Tasks: Be the friendly face of our school, welcoming parents and visitors while ensuring safety and support.
- Company: Join a vibrant school community dedicated to fostering a positive learning environment.
- Benefits: Enjoy a supportive work culture, flexible hours, and opportunities for personal growth.
- Other info: Flexible role with opportunities to learn and grow within the education sector.
- Why this job: Make a real difference in students' lives by creating a welcoming and safe school atmosphere.
- Qualifications: Strong communication skills and a passion for helping others are essential.
The predicted salary is between 22000 - 28000 £ per year.
Overall Purpose of the Post
To offer a quality reception and information service for parents and visitors to the school both face to face and on telephone enquiries. To act as first point of contact for all visitors to the school ensuring they act in accordance with school policies on safeguarding, health and safety (including evacuation and lockdown). To maintain the highest professional standards when dealing with the families and visitors to the school. To have the confidence and presence to ensure that school procedures are adhered to at all times especially when dealing with urgent and/or emergency situations. To promote and maintain a positive, effective and inclusive ethos.
Duties & Responsibilities
- Act as the first point of contact for parents, carers and other visitors both face to face and by phone, answering questions and queries in a polite manner.
- Create a welcoming and pleasant reception area, ensuring deliveries are handled in a timely manner and do not pose a hazard to pupils, families and other staff.
- Ensure school security arrangements are always complied with by all pupils, families and staff, and liaise with the Premises Team should any issues be identified.
- Ensure all regular visitors/groups (visiting Music Teachers, volunteers etc.) are kept informed of any changes to routine.
- Ensure supply teachers sign in, receive safeguarding and school logistics information, and sign their timesheets.
- Provide hospitality for visitors to the school.
- Assist the Admissions & Communications Manager by providing prospective parents with applications and information about the school and admission process.
- Assist the Admissions & Communications Manager to ensure home school communications are user friendly, effective and efficient.
- Provide administrative support to the Acting Principal and Admissions & Communications Manager as directed.
- Oversee preparation, production and distribution of letters, reports, newsletter etc. using G Suite.
- Receive and handle telephone enquiries, dealing with queries and providing general information about the school.
- Keep pupil records, complete returns to the LA, DfE and others, as appropriate using the school database.
- Provide statistics from the above records as required for the Headship team, Trust, LA etc.
- Prepare and maintain the manual and computerised pupil data records, including attendance details.
- Understand the importance of confidentiality and data protection (GDPR).
- Oversee stationary and consumables stock and supplies for the whole school, cataloguing and distributing as required.
- Maintain school registers and keep records of late arrivals, absences and medical certificates.
- At end of academic year, rollover all classes on the database, organise new class files and new class registers.
- Carry out other administrative tasks and duties as set by the Headship Team and Admissions & Communications Manager.
Additional Information
The postholder will be flexible and carry out other reasonable duties commensurate with the grade, as directed by the Headship team. The postholder is required to be aware of and comply with policies & procedures relating to child protection, equal opportunities, health safety and security, confidentiality and data protection, and to report all concerns to an appropriate person. The postholder is required to contribute to and support overall aims and ethos of the school. The postholder will be expected to attend training and meetings as necessary and appropriate. All employees are expected to behave in a manner that role models positive behaviours for our pupils. To support the values and ethos of the Elliot Foundation Academies Trust. This list is not exhaustive. The jobholder may be required to carry out other reasonable duties commensurate with the grade, as requested by the line manager.
School Administrator in Bardwell employer: Claremont Primary School
Contact Detail:
Claremont Primary School Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land School Administrator in Bardwell
✨Tip Number 1
First things first, make sure you know the school inside out! Familiarise yourself with their policies and ethos so you can chat confidently about how you’d fit in. This will show them you’re genuinely interested and ready to contribute.
✨Tip Number 2
When you get that interview, don’t just prepare answers—think about questions too! Ask about their approach to safeguarding or how they handle communication with parents. It shows you’re engaged and thinking critically about the role.
✨Tip Number 3
Dress the part! As a School Administrator, you’ll be the face of the school. A smart appearance not only boosts your confidence but also sets a professional tone for your interactions with parents and visitors.
✨Tip Number 4
Finally, don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace School Administrator in Bardwell
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A friendly tone can make a great first impression, especially for a role that involves interacting with parents and visitors.
Tailor Your Application: Make sure to tailor your application to the specific role of School Administrator. Highlight your experience in reception duties, handling enquiries, and maintaining confidentiality. This shows us that you understand the job and are genuinely interested.
Be Clear and Concise: Keep your application clear and to the point. Use bullet points where necessary to make it easy for us to read. Remember, we appreciate well-organised information, especially when it comes to administrative roles!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to navigate!
How to prepare for a job interview at Claremont Primary School
✨Know the School's Ethos
Before your interview, take some time to research the school's values and ethos. Understanding their mission will help you align your answers with what they stand for, showing that you're a great fit for their team.
✨Practice Your Communication Skills
As a School Administrator, you'll be the first point of contact for parents and visitors. Practise clear and polite communication, both in person and over the phone. Consider role-playing common scenarios with a friend to build your confidence.
✨Familiarise Yourself with Policies
Make sure you’re well-versed in key policies related to safeguarding, health and safety, and data protection (GDPR). Being able to discuss these topics knowledgeably will demonstrate your commitment to maintaining a safe and secure environment.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed administrative tasks in the past. Highlight your ability to keep records, handle enquiries, and maintain a welcoming environment, as these are crucial for the role.