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- Tasks: Assist with bookkeeping, manage invoices, and support office operations two afternoons a week.
- Company: Join Claire Randall Consulting, a top global advertising production consultancy working with major brands.
- Benefits: Enjoy flexible hours, part-time work, and the chance to gain valuable experience in a dynamic environment.
- Why this job: Perfect for detail-oriented individuals looking to grow in a creative and supportive office culture.
- Qualifications: Basic bookkeeping knowledge, proficiency in Xero, and strong attention to detail required.
- Other info: Ideal for students seeking part-time work while gaining experience in finance and administration.
Location: London (Office-based, 2 afternoons per week)
Hours: Fixed afternoons (exact days negotiable), with flexibility to provide additional cover during staff holidays
Start Date: ASAP
Claire Randall Consulting is a leading global advertising production consultancy, working with some of the biggest brands in the world. We are seeking a capable, detail-oriented Office Admin Assistant to support our Office Manager and help manage key operational and finance-related tasks two afternoons a week.
Basic bookkeeping is a core requirement for this role; previous experience would be ideal. This part-time role is based in our London office and supports both UK and US operations within UK business hours, which is why afternoon availability is essential.
Key Responsibilities:- Log supplier and freelancer invoices in Xero, ensuring accuracy and correct account coding
- Submit freelancer invoices for approval
- Allocate staff expenses to appropriate account codes
- Assist in preparing cost breakdowns for travel and workshops
- Chase outstanding purchase orders and maintain tracking logs
- Provide hospitality for on-site meetings and keep office supplies stocked
- Perform general office upkeep duties
- Generate and log cost estimates and POs for US clients, working from templates and following guidance from the US Account Director
- Basic bookkeeping knowledge and experience with Xero
- Proficiency in Microsoft Word and Excel
- Ability to work independently, manage time effectively, and show strong attention to detail
- Professional and proactive attitude
- Previous admin or office support experience, ideally within a finance or creative services context
To Apply: Please send your CV and a brief cover note outlining your relevant experience and availability to HR@claire-randall.co.uk
Office Admin Assistant employer: Claire Randall Consulting
Contact Detail:
Claire Randall Consulting Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Admin Assistant
✨Tip Number 1
Familiarise yourself with Xero, as it's a core requirement for the role. Consider taking an online course or watching tutorial videos to boost your confidence and demonstrate your commitment to mastering the software.
✨Tip Number 2
Highlight any previous experience you have in bookkeeping or finance-related tasks during your conversations. Be ready to discuss specific examples of how you've managed invoices or expenses in past roles.
✨Tip Number 3
Showcase your organisational skills by preparing a mock schedule or plan for managing office supplies and hospitality for meetings. This will illustrate your proactive approach and attention to detail.
✨Tip Number 4
Be flexible with your availability and express your willingness to cover additional hours during staff holidays. This can set you apart as a dedicated candidate who is eager to support the team.
We think you need these skills to ace Office Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in bookkeeping and office administration. Emphasise any previous roles where you used Xero or similar software.
Craft a Compelling Cover Note: In your cover note, briefly outline your relevant experience and how it aligns with the responsibilities of the Office Admin Assistant role. Mention your availability and express enthusiasm for the position.
Highlight Key Skills: Focus on essential skills mentioned in the job description, such as proficiency in Microsoft Word and Excel, attention to detail, and the ability to work independently. Provide examples of how you've demonstrated these skills in past roles.
Proofread Your Application: Before sending your application, carefully proofread both your CV and cover note. Check for any spelling or grammatical errors, as well as ensuring that all information is accurate and clearly presented.
How to prepare for a job interview at Claire Randall Consulting
✨Know Your Bookkeeping Basics
Since basic bookkeeping is a core requirement for the role, make sure you brush up on your knowledge of Xero and general accounting principles. Be prepared to discuss any previous experience you have in this area, as it will demonstrate your capability to handle the financial tasks involved.
✨Showcase Your Attention to Detail
This position requires strong attention to detail, so be ready to provide examples from your past experiences where your meticulousness made a difference. Whether it's managing invoices or tracking expenses, highlight how your careful approach has benefited your previous employers.
✨Demonstrate Flexibility and Proactivity
The role involves supporting both UK and US operations, so emphasise your ability to adapt to different tasks and time zones. Share instances where you've taken the initiative to solve problems or improve processes, showcasing your proactive attitude.
✨Prepare for Practical Scenarios
You might be asked to tackle practical scenarios during the interview, such as how you would log an invoice or manage office supplies. Practise these scenarios beforehand so you can confidently demonstrate your problem-solving skills and familiarity with office admin tasks.
