Office Admin Assistant

Office Admin Assistant (Part-Time)

Location: London (Office-based, 2 afternoons per week)

Hours: Fixed afternoons (exact days negotiable), with flexibility to provide additional cover during staff holidays

Start Date: ASAP

Claire Randall Consulting is a leading global advertising production consultancy, working with some of the biggest brands in the world. We're seeking a capable, detail-oriented Office Admin Assistant to support our Office Manager and help manage key operational and finance-related tasks two afternoons a week.

Basic bookkeeping is a core requirement for this role, previous experience would be ideal.

This part-time role is based in our London office and supports both UK and US operations within UK business hours, which is why afternoon availability is essential.

Key Responsibilities:

• Log supplier and freelancer invoices in Xero, ensuring accuracy and correct account coding
• Submit freelancer invoices for approval
• Allocate staff expenses to appropriate account codes
• Assist in preparing cost breakdowns for travel and workshops
• Chase outstanding purchase orders and maintain tracking logs
• Provide hospitality for on-site meetings and keep office supplies stocked
• Perform general office upkeep duties

US Operations Support:

• Generate and log cost estimates and POs for US clients, working from templates and following guidance from the US Account Director

Essential Skills & Experience:

• Basic bookkeeping knowledge and experience with Xero
• Proficiency in Microsoft Word and Excel
• Ability to work independently, manage time effectively, and show strong attention to detail
• Professional and proactive attitude
• Previous admin or office support experience, ideally within a finance or creative services context

To Apply:

Please send your CV and a brief cover note outlining your relevant experience and availability to HR@claire-randall.co.uk