At a Glance
- Tasks: Support the CEO by managing their calendar, inbox, and travel arrangements.
- Company: Join a dynamic international charity making a difference in healthcare and education.
- Benefits: Hybrid work, competitive salary, and a chance to contribute to meaningful projects.
- Other info: Flexible working hours and opportunities for professional growth in a supportive environment.
- Why this job: Be part of a high-impact team and support vital initiatives for children and families.
- Qualifications: Experience as an Executive Assistant or similar role with strong organisational skills.
The predicted salary is between 19200 - 21000 £ per year.
- Executive Assistant - Fixed-Term Maternity Cover (International Charity)
- Part-time, 30 hours per week | Hybrid, Central London | 4-month contract
- Location
- Hybrid: typically 1-2 days per week in a central London office, remainder remote
- Contract : 17 August 2026 - 15 December 2026; ideally starting 17/18 August for handover
Salary c.£32,000-£35,000 FTE depending on experience, pro-rated for 30 hours and contract length
The Opportunity
Civitas Recruitment are delighted to be supporting an international non-profit delivering healthcare, education and employment support for children and families.
This is a high-trust, fast-paced Executive Assistant maternity cover role within the CEO Office.
The successful candidate will keep the office organised, responsive and well-prepared, supporting the CEO with complex diary and inbox management, travel, meetings, records and financial administration.
Key Responsibilities
- Manage the CEO's complex calendar and inbox, identifying priorities and ensuring timely follow up.
- Coordinate domestic and international travel, detailed itineraries, meetings and logistics.
- Record and distribute accurate, professionally formatted minutes and maintain organised records across shared files, trackers, Salesforce and CEO Office systems.
- Manage credit card reconciliations, expense claims and reimbursement records accurately and promptly.
- Support executive meetings, donor engagements and events, handling sensitive information with absolute confidentiality.
- The Candidate
The ideal candidate will be an experienced Executive Assistant, Personal Assistant or senior administrator with experience supporting a senior executive or leadership team.
You will be exceptionally organised, proactive and detail-focused, with the judgement and discretion needed to manage sensitive information.
- Strong experience managing complex diaries, inboxes, travel and competing priorities with minimal supervision.
- Excellent written and verbal English, including polished correspondence and document preparation.
- Strong Google Workspace and Microsoft Office skills; Salesforce or CRM experience would be advantageous.
- Good administrative, record-keeping and financial reconciliation skills.
- Calm, resourceful and professional, with confidence engaging senior stakeholders.
How to Apply
Please send an up-to-date CV to civitas recruitment, confirming your availability for the full contract period.
Applications are encouraged as soon as possible and will be reviewed on a rolling basis.
Please note, only suitable candidates will be contacted.
EA to CEO (International Charity, 4 month mat FTC) in London employer: Civitas Recruitment Ltd
Civitas Recruitment Ltd is an excellent employer that values innovation and collaboration, providing a dynamic work environment where employees can thrive. With a strong focus on professional development, the company offers numerous growth opportunities and encourages the use of cutting-edge AI tools to enhance productivity. Located in a vibrant area, employees enjoy a supportive culture that prioritises work-life balance and fosters meaningful connections within the team.
StudySmarter Expert Advice🤫
We think this is how you could land EA to CEO (International Charity, 4 month mat FTC) in London
✨Get Involved in Local Volunteering
Dive into some local volunteering opportunities! Nonprofits often look for temp workers who have a connection to the community they serve. By getting involved, you not only gain experience but also make valuable contacts in the sector.
✨Tap into Nonprofit Networks
Use platforms like Idealist or local nonprofit job boards to find temporary gigs. These spaces are buzzing with opportunities specifically tailored for social impact projects, making it easier for us to spot the ideal role at companies like Civitas Recruitment Ltd!
✨Attend Sector-Specific Events
Join meetings, workshops, or talks hosted by organisations in the nonprofit realm. These events are perfect for making connections and learning about temporary roles that might not be widely advertised. Plus, you can showcase your passion for social impact right there!
✨Don’t Forget Online Applications!
When you spot a temporary role at Civitas Recruitment Ltd that piques your interest, go ahead and apply through their website! Tailor your message to highlight how your skills align with their mission – it shows you care about the cause, which is key in this field.
We think you need these skills to ace EA to CEO (International Charity, 4 month mat FTC) in London
Some tips for your application 🫡
Show Your Passion for Social Impact:In the world of nonprofits, it's all about the passion and commitment to making a difference. Make sure your cover letter speaks genuinely about why you're excited about this role at Civitas Recruitment Ltd. Share any experiences you've had with social impact projects or volunteering — it shows you live and breathe the cause!
Highlight Relevant Experience and Skills:For a temporary position in the nonprofit sector, focus on showcasing any specific skills or experience related to project management, community engagement, or fundraising. List any relevant work or volunteer roles on your CV, and consider including quantifiable achievements that demonstrate your impact in previous positions.
References from the Sector:Including references from previous roles in the nonprofit world can really bolster your application. If you've worked on similar social-impact projects before, ask those colleagues or supervisors if they'd be willing to vouch for your skills. This adds credibility and shows you're trusted in the sector, which can be a big plus for Civitas Recruitment Ltd.
Be Ready for a Quick Turnaround:Since this role is temporary, let your interest shine through in your application! Mention in your cover letter your availability to start immediately or at short notice. It shows you're keen and ready to dive right into the exciting work at Civitas Recruitment Ltd!
How to prepare for a job interview at Civitas Recruitment Ltd
✨Show Your Passion for the Cause
When interviewing for a role in the non-profit sector, especially for a temporary position, it's crucial to convey your genuine passion for social impact. Discuss why the mission of Civitas Recruitment Ltd resonates with you and share personal experiences that reflect your commitment to similar causes.
✨Demonstrate Your Flexibility and Adaptability
Non-profit projects often require quick pivots and resourcefulness. Be ready to share examples from your past where you've adapted to changing circumstances or tackled unexpected challenges. This will show your potential as a valuable, nimble team member for the EA to CEO (International Charity, 4 month mat FTC) position.
✨Know Your Community Tools
Familiarise yourself with any tools or platforms that are widely used in the non-profit sector like project management software or stakeholder engagement tools. Show your readiness to hit the ground running in your temporary role by discussing any experience you have with these or similar platforms.
✨Be Prepared for Scenario-Based Questions
Expect to field scenario-based questions during your interview to assess your problem-solving skills in real-world situations. Think about how you would handle challenges typical of the non-profit sector, such as engaging with diverse stakeholders or managing project timelines effectively.
