At a Glance
- Tasks: Support the CEO with diary management, travel coordination, and administrative tasks.
- Company: Join an international charity making a difference in healthcare and education.
- Benefits: Hybrid work, competitive salary, and a chance to contribute to meaningful projects.
- Other info: Opportunity for professional growth in a supportive team.
- Why this job: Be part of a fast-paced environment while supporting impactful initiatives.
- Qualifications: Experience as an Executive Assistant or similar role, with strong organisational skills.
The predicted salary is between 32000 - 35000 £ per year.
Executive Assistant - Fixed-Term Maternity Cover (International Charity)
Part-time, 30 hours per week | Hybrid, Central London | 4-month contract
Location: Hybrid: typically 1-2 days per week in a central London office, remainder remote
Contract: 17 August 2026 - 15 December 2026; ideally starting 17/18 August for handover
Salary: c. £32,000-£35,000 FTE depending on experience, pro-rated for 30 hours and contract length
The Opportunity: Civitas Recruitment are delighted to be supporting an international non-profit delivering healthcare, education and employment support for children and families. This is a high-trust, fast-paced Executive Assistant maternity cover role within the CEO Office. The successful candidate will keep the office organised, responsive and well-prepared, supporting the CEO with complex diary and inbox management, travel, meetings, records and financial administration.
Key Responsibilities:
- Manage the CEO's complex calendar and inbox, identifying priorities and ensuring timely follow up.
- Coordinate domestic and international travel, detailed itineraries, meetings and logistics.
- Record and distribute accurate, professionally formatted minutes and maintain organised records across shared files, trackers, Salesforce and CEO Office systems.
- Manage credit card reconciliations, expense claims and reimbursement records accurately and promptly.
- Support executive meetings, donor engagements and events, handling sensitive information with absolute confidentiality.
The Candidate: The ideal candidate will be an experienced Executive Assistant, Personal Assistant or senior administrator with experience supporting a senior executive or leadership team. You will be exceptionally organised, proactive and detail-focused, with the judgement and discretion needed to manage sensitive information.
- Strong experience managing complex diaries, inboxes, travel and competing priorities with minimal supervision.
- Excellent written and verbal English, including polished correspondence and document preparation.
- Strong Google Workspace and Microsoft Office skills; Salesforce or CRM experience would be advantageous.
- Good administrative, record-keeping and financial reconciliation skills.
- Calm, resourceful and professional, with confidence engaging senior stakeholders.
How to Apply: Please send an up-to-date CV to Civitas Recruitment, confirming your availability for the full contract period. Applications are encouraged as soon as possible and will be reviewed on a rolling basis. Please note, only suitable candidates will be contacted.
EA to CEO (International Charity, 4 month mat FTC) in City of London employer: Civitas Recruitment Ltd
Civitas Recruitment Ltd is an excellent employer that values innovation and collaboration, providing a dynamic work environment where employees can thrive. With a strong focus on professional development, the company offers numerous growth opportunities and encourages the use of cutting-edge AI tools to enhance productivity. Located in a vibrant area, employees enjoy a supportive culture that prioritises work-life balance and fosters meaningful connections within the team.
StudySmarter Expert Advice🤫
We think this is how you could land EA to CEO (International Charity, 4 month mat FTC) in City of London
✨Get Involved in Local Initiatives
Dive headfirst into local community projects and social enterprises! This not only builds your experience but also connects you with like-minded folks who may know about part-time opportunities. Plus, many nonprofits announce openings through their events and volunteer activities, so keep your ears to the ground!
✨Join Social Impact Networks
Look for networks and forums centred around social impact – think local charity groups or online platforms where changemakers hang out. These places are goldmines for job leads, especially for part-time roles like the ones at Civitas Recruitment Ltd. Engaging in discussions can also help you make meaningful connections with potential employers!
✨Utilise Your University’s Resources
If you’re still in uni, tap into career services that may have exclusive listings for part-time roles in nonprofits. They often host job fairs or info sessions where you can meet representatives from organisations like Civitas Recruitment Ltd directly. It’s a great way to make an impression beyond your CV!
✨Check Out Online Opportunities
Websites like Idealist or CharityJob specifically showcase part-time positions in the nonprofit sector. Make sure to check these regularly while keeping an eye on Civitas Recruitment Ltd’s own job listings on our website. Being proactive here can put you ahead of the curve!
We think you need these skills to ace EA to CEO (International Charity, 4 month mat FTC) in City of London
Some tips for your application 🫡
Show Your Passion for Social Impact:For a role like EA to CEO (International Charity, 4 month mat FTC) at Civitas Recruitment Ltd, your cover letter is your chance to shine a light on why social impact matters to you. Share any personal experiences or volunteer work that highlight your commitment to the cause. We want to see your genuine enthusiasm!
Highlight Relevant Experience:Make sure your CV showcases any nonprofit work or projects you've been involved in, even if they were part-time or volunteer roles. Emphasize skills like project management, fundraising, or community engagement. These are key in the nonprofit sector, and we want to see how you can contribute to our mission!
Tailor Your Application:When applying for the EA to CEO (International Charity, 4 month mat FTC), customise your documents to fit the vibe of Civitas Recruitment Ltd. Use our language, reflect our values, and connect your personal goals with our mission. This shows us you’ve done your homework and you're excited to join the team in this part-time capacity.
Don’t Forget Your Availability:As this is a part-time position, clearly outline your availability in your application. Whether you're a student balancing studies or have other commitments, we appreciate transparency. Just pop your available hours in your cover letter or CV so we can see how you fit into our schedule.
How to prepare for a job interview at Civitas Recruitment Ltd
✨Show Your Passion for the Cause
When applying for a part-time role in the nonprofit sector, it's essential to convey your genuine enthusiasm for the mission of Civitas Recruitment Ltd. Be ready to share personal stories or experiences that highlight why social impact matters to you and how you align with their goals.
✨Bring Tangible Examples of Impact
Nonprofits often look for candidates who can demonstrate their ability to create meaningful change. Prepare examples from your past experiences—whether in volunteering, projects, or academic work—that showcase your skills in making a positive impact. Use metrics if possible; it's all about showing how you’ve really contributed.
✨Be Ready for Scenario Questions
Expect to encounter scenario-based questions during your interview. These will assess how you handle real-world challenges in the nonprofit space. For example, how would you deal with limited resources or navigate a conflict with team members? Think through your past experiences to give thoughtful responses.
✨Flexibility and Availability are Key
Since it's a part-time role, they might dig into your availability during the interview. Be open and clear about your schedule and how it can align with Civitas Recruitment Ltd's needs. They’ll want to know that you can commit without compromising your passion for the work!
