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- Tasks: Coordinate and support the delivery of electoral projects, ensuring high standards.
- Company: Join Civica, a global leader in GovTech, making a difference for citizens.
- Benefits: Enjoy flexible working, 25 days annual leave, and career growth opportunities.
- Why this job: Be part of a passionate team improving public services and democracy.
- Qualifications: Strong communication, organisation skills, and a keen interest in elections.
- Other info: Dynamic environment with training to progress in project management.
The predicted salary is between 28800 - 43200 £ per year.
Location: Blended Working - 3 days a week in London Office (Clarindon Road) / 2 days a week remote working
Job type: Full Time
We’re Civica and we make software that helps deliver critical services for citizens all around the world. Our aspiration is to be a GovTech champion everywhere we work around the globe, supporting the needs of citizens and those that serve them every day.
This role has the flexibility to work 2 days from home and 3 days a week in our London office (Clarindon Road). We’re looking for a Project Coordinator to join our specialist team at Civica Election Services in North London.
As a Project Coordinator within our Client Advisory Department, you’ll support the planning and delivery of electoral projects across a range of sectors - including membership, corporate, health and community organisations. You’ll work closely with Project Managers and Consultants to coordinate logistics, liaise with clients, and ensure our projects are executed to the highest standard.
This is an ideal opportunity if you’re starting out or looking to grow in project management or the elections field. You’ll be supported from day one and trained to progress from coordinating project tasks to managing your own portfolio of clients.
Responsibilities
- Coordinate and support the delivery of multiple electoral projects from planning through to execution
- Draft project specifications, timelines and documentation in line with client requirements and internal processes
- Liaise with internal teams (e.g. production, design, digital) to align schedules, allocate resources, and meet milestones
- Perform quality checks, attend client meetings, and maintain accurate records throughout the project lifecycle
- Ensure compliance with election law and Civica’s procedures around quality, data security, and business continuity
- Be an excellent communicator – confident in both written and verbal communication, and able to work with clients and colleagues at all levels
- Have strong organisation and time management skills – capable of managing multiple projects or tasks at different stages
- Bring curiosity and a willingness to learn – particularly in relation to election processes, governance and legislation
- Be detail-oriented with a proactive approach – ensuring accuracy and anticipating project needs or challenges
- Demonstrate a collaborative mindset – a team player who enjoys problem-solving and contributing to process improvements
- A strong interest in elections, governance, or public services
Benefits
Why You’ll Love Working with Us: We know that when our people are happy, they work better and have greater job satisfaction.
Here’s what you can expect: Time Off & Work-Life Balance 25 Days Annual Leave +
Project Coordinator in London employer: Civica UK Ltd
Contact Detail:
Civica UK Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Civica and understanding their mission. Be ready to discuss how your skills align with their goals, especially in project coordination and public services. Show them you’re genuinely interested!
✨Tip Number 3
Practice your communication skills! As a Project Coordinator, you'll need to liaise with clients and teams. Try mock interviews with friends or use online resources to refine your verbal and written communication.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining Civica and making a difference in public services.
We think you need these skills to ace Project Coordinator in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Project Coordinator role. Highlight your relevant experience and skills that align with our mission at Civica, especially in project management and elections.
Showcase Your Communication Skills: Since this role requires excellent written and verbal communication, give examples of how you've effectively communicated in past projects. We want to see your ability to liaise with clients and colleagues!
Be Detail-Oriented: Pay attention to the details in your application. Ensure there are no typos or errors, as this reflects your organisational skills. We value accuracy and a proactive approach, so let that shine through!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows your enthusiasm for joining our team!
How to prepare for a job interview at Civica UK Ltd
✨Know Your Stuff
Before the interview, dive deep into Civica's mission and values. Understand their role in public services and how they use technology to make a difference. This will not only show your genuine interest but also help you align your answers with what they care about.
✨Showcase Your Organisation Skills
As a Project Coordinator, organisation is key. Be ready to discuss specific examples of how you've managed multiple projects or tasks in the past. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your time management skills.
✨Communicate Clearly
Effective communication is crucial for this role. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask them about their projects or team dynamics, showing that you're engaged and eager to contribute.
✨Demonstrate Your Curiosity
Civica values a willingness to learn, especially regarding elections and governance. Prepare to discuss why you're interested in these areas and any relevant research or insights you've gathered. This will demonstrate your proactive approach and enthusiasm for the role.
