Committee Officer - 7 Month Contract
Local Authority | 7 Month Contract
Location: Swindon
Rate: £21.63 per hour (Umbrella)
Contract: 7 Month Contract
Hours: Full Time
Working Pattern: Hybrid (Office and Remote Working)
Pay: Bi-Weekly
Summary
We are seeking a skilled Committee Officer to join the Democratic Services team of a Local Authority. This role is pivotal in delivering top-notch administrative and governance support for the political decision-making processes. You will be responsible for managing various committees and panels, such as Cabinet, Council, Overview & Scrutiny, Regulatory Committees, Licensing Panels, and Appeals Panels, ensuring that meetings are conducted smoothly and adhere to constitutional and legal standards. The ideal candidate will have a proven track record in supporting formal committee meetings, preparing agendas and minutes, offering procedural guidance, and thriving in a high-profile, politically sensitive setting.
Key Responsibilities
- Coordinate and manage meetings for the Council, Cabinet, Scrutiny, Regulatory, Licensing, Appeals, and other committees.
- Draft and distribute agendas, minutes, action logs, decision notices, and related documents.
- Offer procedural and constitutional guidance to Councillors, Officers, and stakeholders.
- Oversee the agenda planning process, ensuring timely submission and publication of reports.
- Attend and support meetings, including those held in the evening.
- Serve as clerk for appeals, exclusions, licensing hearings, and other quasi-judicial panels.
- Ensure accurate recording and communication of decisions to stakeholders.
- Prepare briefing materials and guidance for Committee Chairs and senior officers.
- Support the live streaming of committee meetings.
- Manage and update committee records using the Mod.Gov system.
- Address inquiries from Councillors, MPs, the public, and external organizations.
- Assist with Freedom of Information requests, complaints, and correspondence related to committee services.
- Contribute to service improvement and the enhancement of committee management processes.
- Maintain precise records, archives, and governance documentation.
Essential
Requirements
Requirements:
- Degree-level qualification or equivalent relevant experience.
- Experience in supporting formal committee meetings within a Local Authority, public sector, or governance setting.
- Demonstrated ability to handle a diverse workload and meet tight deadlines.
- Proficiency in preparing agendas, minutes, reports, and briefing notes.
- Understanding of governance, constitutional, and procedural issues.
- Capability to advise Councillors, Chairs, and Officers on meeting procedures and governance needs.
- Strong organizational and project management abilities.
- Excellent written and verbal communication skills.
- Strong interpersonal skills for engaging with stakeholders at all levels.
- Proficient in IT, including Microsoft Office applications.
- Ability to work autonomously in a politically sensitive environment.
Desirable
- Experience with Mod.Gov or similar committee management systems.
- Previous experience in Local Authority Democratic Services.
- Experience in managing Licensing Panels, Appeals Panels, or other quasi-judicial hearings.
- Experience in supporting webcast or livestream committee meetings.
- Familiarity with Local Government legislation and governance frameworks.
Additional
- Hybrid working model.
- Regular attendance at evening meetings is required.
- Occasional travel to external meeting venues may be necessary.
- Exposure to a high-profile, political, and dynamic work environment.
- Opportunity to collaborate closely with senior officers, elected members, and external stakeholders.
What's on Offer?
- £21.63 per hour (Umbrella)
- 7 Month Contract
- Full-Time Hours
- Hybrid Working
- Bi-Weekly Pay
- Opportunity to be part of a dynamic Democratic Services team.
- Exposure to high-level governance and decision-making processes.
- A varied and fulfilling role supporting local democracy.
- Potential for contract extension.
Ideal for candidates with experience as a Committee Officer, Democratic Services Officer, Governance Officer, Member Services Officer, Scrutiny Officer, Executive Support Officer, Local Government Officer, Constitutional Services Officer, Licensing Officer, or Governance and Compliance Officer.
Committee Officer in Swindon employer: Civic Recruitment Limited
Civic Recruitment Limited is an exceptional employer that prioritises meaningful impact in the community, particularly for children and families. With a strong commitment to professional development and a collaborative work culture, employees are empowered to drive positive change while enjoying the benefits of flexible working arrangements and a supportive team environment in Ipswich. This role offers a unique opportunity to lead significant projects that align with national reforms, making a real difference in the lives of those served.
