At a Glance
- Tasks: Support procurement activities and ensure compliance with regulations while gaining valuable experience.
- Company: Join Elmbridge Borough Council, a local authority committed to serving the community.
- Benefits: Enjoy a competitive salary, hybrid working, and opportunities for professional development.
- Other info: Collaborative environment with opportunities to engage with various stakeholders.
- Why this job: Make a real impact in public service while developing your skills in procurement.
- Qualifications: GCSEs including English and Maths; a degree or relevant experience is preferred.
The predicted salary is between 25213 - 25213 £ per year.
- Procurement Assistant Civic Recruitment Limited Surrey Heath, SRY, gb
- 9 months contract with a Local Authority
- Job Purpose
To support the Procurement Business Partner in delivering efficient, compliant, and value-for-money procurement services across Elmbridge Borough Council.
The post-holder will assist with the procurement of goods, works, and services, ensuring procurement activities comply with the Council's procurement regulations, the Procurement Act 2023, and public sector best practice.
The Procurement Assistant will provide administrative and operational support for procurement exercises, maintain procurement records and systems, and contribute to achieving effective procurement outcomes that support the delivery of high-quality services to residents.
Key Responsibilities
- Procurement Support
- Provide procurement support across multiple Council service areas.
- Assist with procurement exercises for goods, works, and services, ensuring compliance with procurement legislation and internal procedures.
- Support the preparation, administration, and evaluation of procurement activities and tender exercises.
- Assist in obtaining best value for money through effective procurement practices.
- Work closely with service departments to support procurement projects and activities.
- Tendering and Contract Management
- Operate and maintain the Council's electronic tendering portal.
- Support the administration of tender processes from initiation through to contract award.
- Ensure procurement documentation is accurate, complete, and compliant with legislative requirements.
- Assist with contract management activities and contract record maintenance.
- Draft and issue legally compliant outcome and award letters within required timescales.
- Compliance and Governance
- Ensure procurement activities comply with the Council's Contract Procedure Rules and the Procurement Act 2023.
- Assist in maintaining the Council's Contracts Register.
- Support the publication of procurement notices and transparency information.
- Maintain accurate procurement records and audit trails.
- Promote good governance and procurement best practice throughout the procurement process.
- Administration and Service Improvement
- Undertake general administrative duties to support the Procurement function.
- Maintain procurement databases, documentation, and management information.
- Contribute to the development of procurement procedures, process guides, templates, manuals, and best practice documents.
- Assist with procurement reporting and performance monitoring.
- Support continuous improvement initiatives to enhance procurement efficiency and compliance.
- Stakeholder Engagement
- Build positive working relationships with internal stakeholders and suppliers.
- Assist colleagues in understanding procurement processes and requirements.
- Provide a professional and customer-focused service to all procurement stakeholders.
- Support collaborative working across departments to achieve successful procurement outcomes.
- Professional Development
- Keep up to date with developments in procurement legislation, public sector best practice, and procurement technology.
- Participate in performance reviews, one-to-one meetings, and training opportunities.
- Contribute to personal and team development initiatives.
- Corporate Responsibilities
- Promote equality, diversity, and inclusion in all aspects of work.
- Comply with data protection, confidentiality, and information security requirements.
- Adhere to Health & Safety policies and procedures.
- Maintain the highest standards of integrity and professional conduct.
- Undertake any other duties commensurate with the grade and responsibilities of the post.
Experience
- Experience working within a Local Government or Public Sector procurement environment.
- Experience supporting public sector procurement and tendering exercises.
- Experience following and applying compliant procurement processes.
- Experience contributing to successful project outcomes.
- Experience working collaboratively with stakeholders at all levels of an organisation.
- Experience exercising sound judgement and decision-making within a professional environment.
- Experience supporting contract management activities.
- Experience maintaining procurement records and contract registers.
- Experience using electronic procurement and tendering systems.
- Experience working within Local Authority procurement services.
Qualifications
- 5 GCSEs (or equivalent), including English and Mathematics, or equivalent relevant experience.
- University Degree or equivalent qualification.
- Procurement-related qualification or willingness to work towards professional procurement accreditation.
- Membership of a relevant professional body such as CIPS.
- Knowledge and Skills
- Demonstrable knowledge of public sector procurement best practice.
- Understanding of procurement regulations and the Procurement Act 2023.
- Strong IT skills including Microsoft Word and Excel.
- Experience using electronic procurement portals and tender management systems.
- Excellent verbal and written communication skills.
- Strong organisational and administrative skills.
- High level of accuracy and attention to detail.
- Ability to manage and prioritise competing workloads effectively.
- Ability to work independently and meet project deadlines.
- Strong interpersonal and stakeholder management skills.
- Ability to adapt quickly to new processes, systems, and technologies.
- Knowledge of local government procurement frameworks and governance requirements.
- Understanding of contract management principles.
- Awareness of transparency and procurement reporting requirements within the public sector.
- Additional Information
- Location: High Street, Esher, Surrey, KT10 9SD, United Kingdom
- Hours: 36 hours per week
• Working Pattern: Hybrid working arrangement with
- 3 days office-based in Office
- Team: Legal Services – Procurement Function
- Work Environment: Supporting procurement activities across multiple Council service areas, ensuring compliance with public sector procurement regulations and best practice.
- Key Systems: Opportunity to work with electronic tendering portals and contract management systems.
- Procurement Focus: Assisting with the procurement of goods, works, and services, contract administration, compliance monitoring, and procurement governance activities.
- Professional Development: Access to training and development opportunities to support procurement knowledge, regulatory awareness, and career progression.
- Stakeholder Engagement: Regular interaction with internal departments, suppliers, and external stakeholders to support procurement projects and service delivery.
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Procurement Assistant in South Nutfield employer: Civic Recruitment Limited
Civic Recruitment Limited is an excellent employer, offering a dynamic work environment where strategic leadership in the Special Educational Needs service can truly make a difference in children's lives. With a strong focus on collaboration and professional development, employees are encouraged to grow their skills while contributing to meaningful outcomes in the Bromley community. The supportive culture and commitment to high-quality services make this an attractive opportunity for those looking to lead impactful change.
StudySmarter Expert Advice🤫
We think this is how you could land Procurement Assistant in South Nutfield
✨Get Involved in Local Procurement Meetups
Join local procurement and purchasing groups on platforms like Meetup or Eventbrite. These gatherings are great for networking with industry professionals, sharing insights, and potentially hearing about temporary roles that might not be widely advertised!
✨Seasonal Hiring Cycles are Your Friend!
Keep an eye on seasonal trends in procurement, as many companies ramp up hiring during certain times of the year – especially around end-of-financial-year periods when budgets are being utilised. Be proactive and reach out to companies directly during these windows.
✨Leverage Online Platforms for Temporary Roles
Don’t forget to browse specific job boards dedicated to temporary positions, such as Reed or Indeed. You can filter your search for procurement roles and set up alerts for when new jobs pop up, so you can apply immediately!
✨Showcase Your Skills on Professional Networks
Create short case studies or posts on LinkedIn showcasing your procurement experience or interesting projects you've tackled. This not only builds your visibility but can also attract recruiters looking for temporary talent like you!
We think you need these skills to ace Procurement Assistant in South Nutfield
Some tips for your application 🫡
Showcase Relevant Experience:When applying for a temporary role in procurement-purchasing, it's crucial to highlight any relevant experience you have. Mention specific tasks like negotiating contracts, managing supplier relationships, or optimising inventory. This will show Civic Recruitment Limited that you can hit the ground running!
Keep it Concise and Impactful:For a temporary role, we recommend keeping your CV and cover letter concise. Focus on key achievements that showcase your procurement skills and any immediate impact you’ve made in past roles. Use bullet points for clarity—this way, Civic Recruitment Limited can quickly grasp your capabilities!
Include Relevant Certifications:If you’ve got any certifications that are relevant to procurement, like CIPS (Chartered Institute of Purchasing and Supply), don’t forget to mention them! This adds extra weight to your application and shows Civic Recruitment Limited that you're serious about your professional development.
Emphasise Flexibility and Availability:Since this is a temporary position, make sure to emphasise your availability and flexibility in your cover letter. Let Civic Recruitment Limited know when you can start and that you’re ready to adapt to their needs, making your application even more appealing!
How to prepare for a job interview at Civic Recruitment Limited
✨Know Your Procurement Basics
Brush up on key procurement concepts and terms, like 'total cost of ownership' and 'supplier relationships'. We want to impress them with our knowledge! Being able to talk fluently about relevant techniques and tools specific to the procurement field will definitely lend credibility.
✨Prepare for Scenario-Based Questions
In a purchasing role, you might get thrown some real-world scenarios to assess how you’d handle supplier negotiations or cost-saving strategies. Be ready to demonstrate your problem-solving skills! Practising how you'd tackle these situations in advance will help us shine during the interview.
✨Highlight Your Flexibility and Adaptability
Since it’s a temporary role, emphasise how you can quickly adapt to new processes and environments. Share examples of past experiences where you’ve tackled new challenges with ease, showing they can rely on us to hit the ground running and contribute immediately!
✨Show Off Your Tech Savvy
Being well-versed in procurement software like SAP or Coupa can set us apart from other candidates. If you've got experience with these tools, be sure to mention it! Having a handle on data analysis and reporting will also demonstrate our capability to leverage technology effectively in procurement.
