Personal Executive Assistant (Spanish & English Speaker)

This temporary 3-month contract role involves providing high-level executive support to the Assistant Director of Repairs & Compliance and the Director of Housing. The Executive Assistant will play a crucial role in managing the Directors' schedules, meetings, and correspondence, ensuring they can focus on strategic priorities. The ideal candidate will be highly organized, capable of handling multiple priorities, and adept at maintaining strong stakeholder relationships.

Responsibilities

• Manage complex diaries for senior directors.
• Schedule and coordinate meetings, appointments, and events.
• Resolve scheduling conflicts and prioritize attendance.
• Organize and support meetings, prepare agendas, and circulate documentation.
• Attend meetings, take accurate minutes, and track action items.
• Monitor and prioritize Directors' inboxes.
• Draft and manage correspondence on behalf of Directors.
• Provide administrative support to the Housing Directorate.
• Assist with document preparation and reporting.
• Support employee administration processes, including leave management and recruitment.
• Assist with procurement processes and invoice management.
• Build relationships with senior managers, elected members, and external partners.
• Support service improvement initiatives and ensure efficient service delivery.

Requirements

Essential

• Extensive experience in executive or senior-level administrative support.
• Proficiency in managing complex diaries and meeting schedules.
• Strong minute-taking and action-tracking skills.
• Ability to handle confidential and sensitive information.
• Excellent organizational and stakeholder management skills.

Desirable

• Previous experience in local authority or council settings.
• Experience supporting Directors or Senior Leadership Teams.
• Background in Housing, Repairs, Property Maintenance, or Compliance Services.
• Familiarity with finance, procurement, recruitment, and HR administration processes.

Qualifications

Essential

• Good standard of education, including English and Mathematics.

Desirable

• Qualification in Business Administration or related field.

Knowledge

Essential

• Understanding of executive support functions and office administration.

Desirable

• Knowledge of Local Government structures and Housing services.

Experience

Essential

• Experience supporting senior managers and managing complex schedules.

Desirable

• Experience in local authority settings and supporting senior leadership teams.

Skills & Competencies

• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office applications.
• Ability to manage confidential information with discretion.

This is a temporary 3-month contract. Hybrid working arrangement with a minimum of 3 office days per week. Previous local authority experience is highly desirable. Opportunity to support senior leadership within a dynamic Repairs & Compliance service.