At a Glance
- Tasks: Provide high-level support to senior directors, managing schedules and correspondence.
- Company: Civic Recruitment Limited, a dynamic organisation in the heart of London.
- Benefits: Hybrid working, competitive pay, and a chance to work with senior leadership.
- Other info: Temporary role with excellent networking opportunities in local government.
- Why this job: Make a real impact by supporting key decision-makers in a vital service.
- Qualifications: Experience in executive support and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
Location: Wood Green
Working Pattern: Hybrid – Minimum 3 days office-based, up to 2 days working from home
Hours: Monday to Friday, 9:00am – 5:00pm
Contract: Temporary (3 Months)
Summary: This temporary 3-month contract role involves providing high-level executive support to the Assistant Director of Repairs & Compliance and the Director of Housing. The Executive Assistant will play a crucial role in managing the Directors' schedules, meetings, and correspondence, ensuring they can focus on strategic priorities. The ideal candidate will be highly organized, capable of handling multiple priorities, and adept at maintaining strong stakeholder relationships.
Responsibilities:
- Executive & Diary Management: Manage complex diaries for senior directors. Schedule and coordinate meetings, appointments, and events. Resolve scheduling conflicts and prioritize attendance.
- Meeting Coordination & Governance: Organize and support meetings, prepare agendas, and circulate documentation. Attend meetings, take accurate minutes, and track action items.
- Email & Correspondence Management: Monitor and prioritize Directors' inboxes. Draft and manage correspondence on behalf of Directors.
- Administrative & Operational Support: Provide administrative support to the Housing Directorate. Assist with document preparation and reporting.
- HR & Workforce Administration: Support employee administration processes, including leave management and recruitment. Assist with procurement processes and invoice management.
- Stakeholder Management: Build relationships with senior managers, elected members, and external partners.
- Performance & Service Support: Support service improvement initiatives and ensure efficient service delivery.
Requirements:
- Extensive experience in executive or senior-level administrative support.
- Proficiency in managing complex diaries and meeting schedules.
- Strong minute-taking and action-tracking skills.
- Ability to handle confidential and sensitive information.
- Excellent organizational and stakeholder management skills.
- Previous experience in local authority or council settings.
- Experience supporting Directors or Senior Leadership Teams.
- Background in Housing, Repairs, Property Maintenance, or Compliance Services.
- Familiarity with finance, procurement, recruitment, and HR administration processes.
Qualifications:
- Essential: Good standard of education, including English and Mathematics.
- Desirable: Qualification in Business Administration or related field.
Knowledge:
- Essential: Understanding of executive support functions and office administration.
- Desirable: Knowledge of Local Government structures and Housing services.
Experience:
- Essential: Experience supporting senior managers and managing complex schedules.
- Desirable: Experience in local authority settings and supporting senior leadership teams.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office applications.
- Ability to manage confidential information with discretion.
Additional Information: This is a temporary 3-month contract. Hybrid working arrangement with a minimum of 3 office days per week. Previous local authority experience is highly desirable. Opportunity to support senior leadership within a dynamic Repairs & Compliance service.
Executive Assistant in London employer: Civic Recruitment Limited
Civic Recruitment Limited is an excellent employer, offering a dynamic work environment where strategic leadership in the Special Educational Needs service can truly make a difference in children's lives. With a strong focus on collaboration and professional development, employees are encouraged to grow their skills while contributing to meaningful outcomes in the Bromley community. The supportive culture and commitment to high-quality services make this an attractive opportunity for those looking to lead impactful change.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at Civic Recruitment Limited and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at Civic Recruitment Limited. So, don’t be shy about laying it all out there!
How to prepare for a job interview at Civic Recruitment Limited
✨Showcase Your Adaptability
Given that this is a temporary HR role at Civic Recruitment Limited, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that Civic Recruitment Limited uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at Civic Recruitment Limited.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at Civic Recruitment Limited.
