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- Tasks: Support the Mayor with admin, event planning, and coordination of civic duties.
- Company: Civic Recruitment Limited, dedicated to local authority support.
- Benefits: Part-time hours, flexible working, and valuable experience in local governance.
- Other info: Opportunity to engage with senior stakeholders and enhance your CV.
- Why this job: Make a difference in your community while gaining hands-on experience.
- Qualifications: Strong organisational skills and excellent communication abilities.
The predicted salary is between 20000 - 25000 £ per year.
6 Month Contract With A Local Authority
Job Purpose
To provide high-quality administrative and operational support to the Mayor and Deputy Mayor, ensuring the smooth coordination of civic duties, engagements, and events.
Key Responsibilities
- Provide comprehensive administrative support including inbox management, diary coordination, correspondence handling, and travel arrangements.
- Attend and support weekly meetings with the Mayor and Deputy Mayor to plan and coordinate engagements.
- Organise and support civic and charitable events, including booking venues, arranging transport, coordinating refreshments, and preparing invitations and seating plans.
- Assist with the preparation of risk assessments for events.
- Take accurate minutes and maintain clear records where required.
- Engage professionally with the Mayor, Deputy Mayor, councillors, officers, and external guests.
- Support the delivery of an efficient and high-quality mayoral support service.
Requirements
- Strong administrative and organisational skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks and prioritise effectively.
- Professional and confident manner when dealing with senior stakeholders and external contacts.
- Experience in event coordination or diary management is desirable.
- Flexible approach to working hours, including occasional work outside normal office hours.
Additional Information
Hours: 22.5 hours per week (Tuesday, Wednesday, Thursday)
Working Pattern: Part-time with occasional out-of-hours requirements
Mayoral Support Officer in Hampshire employer: Civic Recruitment Limited
Contact Detail:
Civic Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Mayoral Support Officer in Hampshire
✨Tip Number 1
Network like a pro! Reach out to people in your circle or on LinkedIn who might have connections to the local authority. A friendly chat can sometimes lead to insider info about the role or even a referral.
✨Tip Number 2
Prepare for the interview by researching the Mayor's recent engagements and initiatives. This shows you're genuinely interested and ready to support their work. Plus, it gives you great talking points!
✨Tip Number 3
Practice your communication skills! Since you'll be dealing with senior stakeholders, being articulate and confident is key. Try mock interviews with friends or family to get comfortable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Mayoral Support Officer in Hampshire
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Mayoral Support Officer. We want to see how you can bring value to our team, so don’t hold back on showcasing your relevant experience!
Show Off Your Communication Skills: Since this role involves a lot of correspondence and engagement with various stakeholders, it’s crucial to demonstrate your excellent written communication skills. Keep your application clear, concise, and professional – we love a well-structured piece of writing!
Highlight Your Organisational Skills: As a Mayoral Support Officer, you'll need to juggle multiple tasks. Use your application to illustrate your strong organisational abilities. Share examples of how you've successfully managed diaries, coordinated events, or handled administrative tasks in the past.
Apply Through Our Website: We encourage you to submit your application through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy to do!
How to prepare for a job interview at Civic Recruitment Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Mayoral Support Officer. Familiarise yourself with the key tasks like diary coordination and event organisation. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you've successfully managed multiple tasks or coordinated events. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly. This will highlight your strong administrative skills, which are crucial for this position.
✨Communicate Confidently
Since you'll be engaging with senior stakeholders, practice your communication skills. Think about how you can convey your ideas clearly and professionally. You might even want to prepare a few questions to ask during the interview to show your engagement and interest in the role.
✨Be Flexible and Adaptable
The job may require occasional work outside normal hours, so be prepared to discuss your flexibility. Share any relevant experiences where you've adapted to changing circumstances or worked outside typical hours. This will demonstrate your commitment to supporting the Mayor and Deputy Mayor effectively.