At a Glance
- Tasks: Provide essential admin support across childcare, fostering, and adoption teams.
- Company: Local authority focused on community welfare and support.
- Benefits: Flexible hours, bi-weekly pay, and a chance to make a difference.
- Other info: Office-based in Carmarthen with opportunities for professional growth.
- Why this job: Join a meaningful role that supports vulnerable children and families.
- Qualifications: Previous admin experience and strong organisational skills required.
The predicted salary is between 22000 - 26000 £ per year.
2 months contract with a local authority.
Job Purpose
To provide efficient and effective administrative and business support services across childcare, fostering, and adoption teams. The role ensures smooth day-to-day operations by delivering high-quality administrative support, including minute-taking, record management, and general office duties.
Key Duties / Accountabilities
- Provide comprehensive administrative support to multiple teams (childcare, fostering, and adoption services).
- Undertake general office duties including filing, data entry, and document management.
- Attend meetings and take accurate, timely minutes, ensuring records are maintained and distributed as required.
- Maintain and update internal systems, databases, and records in line with organisational procedures.
- Handle incoming communications (emails, calls, post) and respond or redirect appropriately.
- Support scheduling and coordination of meetings, appointments, and team activities.
- Ensure confidentiality and secure handling of sensitive information in accordance with data protection requirements.
- Assist with the preparation of reports, correspondence, and other documentation.
- Provide general business support to ensure the smooth running of the teams.
Essential Experience Required
- Previous experience in an administrative or business support role.
- Experience of minute taking and producing accurate meeting notes.
- Experience working in a busy office environment, managing multiple tasks and priorities.
- Strong organisational and time management skills.
- Experience of working with databases and office systems (e.g. Microsoft Office).
Essential Qualifications Required
- Good standard of general education (e.g., GCSEs or equivalent, including English and Maths).
- Relevant administrative qualification (desirable but not essential).
Additional Information to Note
- Working hours: 20 hours per week.
- We work on a bi-weekly payment schedule.
- The role closes on 1/06/2026, apply ASAP.
- Role is primarily office-based in Carmarthen.
- Involves supporting sensitive service areas (childcare, fostering, adoption), requiring professionalism and confidentiality at all times.
- Ability to work flexibly across teams as required.
Business Support Assistant (Grade C) in Carmarthen employer: Civic Recruitment Limited
As a Business Support Assistant with our local authority in Carmarthen, you will be part of a dedicated team that values professionalism and confidentiality while providing essential support to childcare, fostering, and adoption services. We offer a collaborative work culture that prioritises employee growth through hands-on experience and training opportunities, ensuring that you can develop your skills in a meaningful way. Join us for a rewarding role where your contributions directly impact the community and help create a supportive environment for vulnerable families.
StudySmarter Expert Advice🤫
We think this is how you could land Business Support Assistant (Grade C) in Carmarthen
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work in childcare, fostering, or adoption services. A friendly chat can lead to insider info about job openings and even recommendations.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative roles. We suggest role-playing with a friend to boost your confidence and refine your answers, especially around minute-taking and managing multiple tasks.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed records or coordinated meetings in the past. This will demonstrate your ability to handle the busy office environment mentioned in the job description.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and eager to join our team.
We think you need these skills to ace Business Support Assistant (Grade C) in Carmarthen
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight your relevant experience in administrative support. We want to see how your skills match the needs of our childcare, fostering, and adoption teams!
Show Off Your Minute-Taking Skills:Since minute-taking is a key part of this role, give us examples of your previous experience in this area. We love seeing how you’ve kept records accurate and organised in past roles!
Be Professional and Confidential:This role involves handling sensitive information, so it’s crucial to demonstrate your understanding of confidentiality. Share any experiences where you’ve managed sensitive data responsibly.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and get you into the process quickly. We can’t wait to hear from you!
How to prepare for a job interview at Civic Recruitment Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key duties like minute-taking and document management. This will help you demonstrate how your previous experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past work where you successfully managed multiple tasks. Be ready to discuss how you prioritised your workload and maintained efficiency in a busy office environment.
✨Practice Minute-Taking
Given that minute-taking is a crucial part of the job, practice summarising meetings or discussions beforehand. You could even ask a friend to hold a mock meeting while you take notes. This will help you feel more confident when discussing your minute-taking experience during the interview.
✨Emphasise Confidentiality
This position involves handling sensitive information, so be prepared to talk about your understanding of confidentiality and data protection. Share any relevant experiences where you’ve had to manage sensitive information securely, showing that you can be trusted in this important aspect of the role.
