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- Tasks: Support the Mayor with admin tasks, event coordination, and civic duties.
- Company: Local authority in Basingstoke, committed to community engagement.
- Benefits: Part-time hours, flexible schedule, and valuable experience in local governance.
- Other info: Opportunity to work closely with senior stakeholders and enhance your CV.
- Why this job: Make a difference in your community while gaining hands-on experience.
- Qualifications: Strong organisational skills and excellent communication abilities.
The predicted salary is between 15000 - 20000 £ per year.
Job Purpose
To provide high-quality administrative and operational support to the Mayor and Deputy Mayor, ensuring the smooth coordination of civic duties, engagements, and events.
Key Responsibilities
- Provide comprehensive administrative support including inbox management, diary coordination, correspondence handling, and travel arrangements.
- Attend and support weekly meetings with the Mayor and Deputy Mayor to plan and coordinate engagements.
- Organise and support civic and charitable events, including booking venues, arranging transport, coordinating refreshments, and preparing invitations and seating plans.
- Assist with the preparation of risk assessments for events.
- Take accurate minutes and maintain clear records where required.
- Engage professionally with the Mayor, Deputy Mayor, councillors, officers, and external guests.
- Support the delivery of an efficient and high-quality mayoral support service.
Requirements
- Strong administrative and organisational skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks and prioritise effectively.
- Professional and confident manner when dealing with senior stakeholders and external contacts.
- Experience in event coordination or diary management is desirable.
- Flexible approach to working hours, including occasional work outside normal office hours.
Additional Information
Location: Basingstoke, Hampshire
Hours: 22.5 hours per week (Tuesday, Wednesday, Thursday)
Working Pattern: Part-time with occasional out-of-hours requirements
Payment: Bi-weekly
Mayoral Support Officer in Basingstoke employer: Civic Recruitment Limited
Contact Detail:
Civic Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Mayoral Support Officer in Basingstoke
✨Tip Number 1
Network like a pro! Reach out to people in your area who might know the Mayor or Deputy Mayor. Attend local events and engage with community leaders; you never know who might have a lead on the role.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of local issues and the responsibilities of the Mayor's office. Show us that you're not just interested in the job, but also in making a positive impact in the community.
✨Tip Number 3
Practice your communication skills! Since you'll be dealing with senior stakeholders, it’s crucial to convey your ideas clearly and confidently. Consider mock interviews with friends or family to get comfortable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Mayoral Support Officer in Basingstoke
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Mayoral Support Officer. We want to see how you can bring your unique flair to support the Mayor and Deputy Mayor!
Show Off Your Organisational Skills: Since this role is all about coordination and support, give us examples of how you've successfully managed multiple tasks or events in the past. We love a good story about keeping things running smoothly!
Be Professional Yet Approachable: When writing your application, strike a balance between professionalism and a friendly tone. We’re looking for someone who can engage confidently with senior stakeholders while also being approachable and easy to work with.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Civic Recruitment Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Mayoral Support Officer. Familiarise yourself with the key tasks like diary coordination and event organisation. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you've successfully managed multiple tasks or coordinated events. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly. This will highlight your strong administrative skills, which are crucial for this position.
✨Communicate Confidently
Since you'll be engaging with senior stakeholders, practice your communication skills. Think about how you can convey your ideas clearly and professionally. You might even want to prepare a few questions to ask during the interview to show your engagement and interest in the role.
✨Be Flexible and Adaptable
The job requires a flexible approach, so be prepared to discuss how you've adapted to changing circumstances in previous roles. Share examples of times when you had to adjust your plans or work outside normal hours, as this will demonstrate your commitment and readiness for the demands of the role.