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- Tasks: Manage weekly billing, ensure data accuracy, and resolve invoice queries.
- Company: Established care business in Southwark with a supportive team environment.
- Benefits: Part-time role, flexible hours, and opportunity to develop financial skills.
- Other info: Dynamic office environment with opportunities for continuous improvement.
- Why this job: Join a vital role that supports cash flow and enhances your finance expertise.
- Qualifications: Experience with Excel, Sage 50, and invoicing portals required.
The predicted salary is between 15 - 20 £ per hour.
Cityworx are recruiting for an experienced Sales Ledger & Billing Coordinator to join an established care business based in the Southwark area on a part-time basis, 3 days a week. We are seeking an accurate, methodical and hands-on Sales Ledger & Billing Coordinator to take ownership of our weekly billing process. This role is critical to maintaining cash flow and preventing downstream credit control issues. It requires strong attention to detail, confidence working with data, and the ability to operate at pace across multiple systems. The role will involve working across care management systems, plus Sage 50, Excel, and invoicing portals, ensuring billing is accurate.
Key Responsibilities
- Prepare and raise weekly invoices across all care packages within strict deadlines.
- Validate hours against timesheets and care schedules using OneTouch.
- Process and raise invoices within Sage 50, ensuring all billing information is accurate and complete.
- Apply correct charge rates, including HCAs, nurses, enhanced rates, and bank holiday rates where applicable.
- Confirm purchase order numbers, funding details, and client billing instructions are correct.
- Submit invoices via customer invoicing portals, including Tradeshift where required.
Sales Ledger & Data Management
- Maintain and manage the sales ledger within Sage 50.
- Reconcile OneTouch data against scheduled hours and actual service delivery.
- Use Excel, including VLOOKUPs and data validation techniques, to analyse and verify billing data.
- Identify discrepancies promptly and work with relevant teams to resolve issues.
- Take ownership of data accuracy, ensuring all records are complete, up to date, and audit-ready.
Query Resolution & Team Coordination
- Act as the first point of contact for invoice queries and billing discrepancies.
- Investigate and resolve issues using system data and supporting documentation wherever possible.
- Escalate complex queries to the Finance Manager or Credit Control team when required.
- Work closely with Credit Control to ensure a smooth and accurate handover of invoices.
- Highlight recurring issues and support continuous improvements to billing processes.
- Maintain strong communication across finance and operations teams to ensure efficient workflow and service delivery.
For this role, you will need experience in Excel, Sage 50, invoicing portals, as well previous experience in a fast-paced sales ledger or billing role. This role is office based, 3 days a week.
Sales Ledger & Billing Coordinator employer: CityWorx
Contact Detail:
CityWorx Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sales Ledger & Billing Coordinator
✨Tip Number 1
Get to know the company inside out! Research Cityworx and understand their values, mission, and the care services they provide. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your pitch! Be ready to explain how your experience with Sage 50, Excel, and invoicing portals makes you the perfect fit for the Sales Ledger & Billing Coordinator role. Keep it concise but impactful – we want to hear your confidence shine through!
✨Tip Number 3
Network like a pro! Reach out to current or former employees on LinkedIn to get insider tips about the interview process and what it's like working at Cityworx. Plus, it shows initiative and can give you a leg up in the hiring process.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team and makes it easier for us to keep track of your application.
We think you need these skills to ace Sales Ledger & Billing Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Sales Ledger & Billing Coordinator role. Highlight your experience with Sage 50, Excel, and any invoicing portals you've used. We want to see how your skills match what we're looking for!
Showcase Attention to Detail: Since this role requires strong attention to detail, include examples in your application that demonstrate your accuracy in previous roles. We love seeing how you’ve tackled data management and billing processes effectively.
Be Clear and Concise: When writing your cover letter, keep it clear and concise. We appreciate straightforward communication, so get to the point about why you're a great fit for the role and how you can contribute to our team.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at CityWorx
✨Know Your Numbers
Make sure you brush up on your Excel skills, especially VLOOKUPs and data validation techniques. Be ready to discuss how you've used these tools in previous roles to manage billing data accurately.
✨Understand the Billing Process
Familiarise yourself with the entire billing process, from preparing invoices to resolving discrepancies. Be prepared to explain how you ensure accuracy and timeliness in your work, as this role is all about maintaining cash flow.
✨Showcase Your Attention to Detail
Prepare examples that highlight your methodical approach to data management. Discuss how you've identified discrepancies in the past and the steps you took to resolve them, demonstrating your commitment to data accuracy.
✨Communicate Effectively
Since this role involves liaising with various teams, practice articulating how you would handle invoice queries and collaborate with others. Strong communication skills are key, so think of scenarios where you've successfully resolved issues through teamwork.