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- Tasks: Support senior leaders and manage office operations for a smooth-running Head Office.
- Company: Join a dynamic organisation with a focus on leadership and operational excellence.
- Benefits: Competitive salary, professional development, and a collaborative work environment.
- Why this job: Be a key player in supporting executives and leading a vital business support team.
- Qualifications: Experience in executive support and strong organisational skills required.
- Other info: Fast-paced role with opportunities for growth and impact within the organisation.
The predicted salary is between 45000 - 55000 £ per year.
We are seeking an experienced Executive PA & Business Support Manager to provide high-level support to senior leadership while ensuring the smooth and efficient running of Head Office operations. This is a pivotal role within the organisation, combining executive support, stakeholder coordination, office operations and team leadership. The successful candidate will work closely with Board Directors and senior leaders, ensuring that administrative systems, communication processes and office functions operate efficiently across the organisation. This position would suit a highly organised and proactive professional who thrives in a fast-paced environment supporting senior executives while leading a small but important business support function.
The Role
You will act as a trusted partner to senior leadership, providing comprehensive executive support while also overseeing the operational effectiveness of the Business Support team. The role combines strategic executive assistance with operational office management, ensuring the organisation runs smoothly across multiple functions.
Key responsibilities include:
- Executive Support
- Provide high-level administrative and secretarial support to Board Directors
- Manage complex diaries, appointments, and national travel arrangements
- Act as a key liaison for internal and external stakeholders
- Prepare Board meeting documentation including agendas, papers and minutes
- Manage confidential correspondence and sensitive information
- Support communication between leadership teams and operational services
- Oversee the day-to-day running of the Head Office environment
- Manage office suppliers, contractors and service providers
- Coordinate facilities and maintenance across multiple sites
- Manage office procurement and supplier relationships
- Organise leadership meetings, company events and internal communications
- Manage the organisation’s vehicle fleet including leasing, servicing, insurance and compliance
- Negotiate and manage vehicle leasing agreements to ensure best value
- Maintain accurate records and ensure compliance across the fleet
- Lead and manage a team of Business Support Administrators
- Allocate workloads, provide supervision and conduct performance reviews
- Drive improvements in administrative processes and systems
- Oversee key operational administrative functions across the organisation
Executive PA & Business Support Manager employer: CityWorx
Contact Detail:
CityWorx Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive PA & Business Support Manager
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive PA & Business Support Manager role.
✨Tip Number 2
Prepare for those interviews by researching the company inside out. Understand their values, culture, and recent news. We want you to walk in feeling confident and ready to show how you can support senior leadership effectively.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on articulating your experience in managing complex diaries and leading teams. We want you to shine when discussing your skills in office operations and stakeholder coordination.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. We’re excited to see how you can contribute to the smooth running of our Head Office operations!
We think you need these skills to ace Executive PA & Business Support Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive PA & Business Support Manager role. Highlight your experience in providing high-level support and managing office operations, as this will show us you understand what we're looking for.
Showcase Your Skills: In your application, don’t forget to showcase your organisational skills and ability to thrive in a fast-paced environment. We want to see how you've successfully managed complex diaries and stakeholder communications in the past.
Be Clear and Concise: When writing your cover letter, keep it clear and concise. We appreciate straightforward communication, so get straight to the point about why you're the perfect fit for this pivotal role.
Apply Through Our Website: Finally, make sure to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at CityWorx
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive PA & Business Support Manager. Familiarise yourself with the key tasks mentioned in the job description, like managing complex diaries and preparing Board meeting documentation. This will help you demonstrate your knowledge and show that you're the right fit for the role.
✨Showcase Your Organisational Skills
As this role requires a highly organised professional, be ready to share specific examples of how you've successfully managed multiple tasks or projects in the past. Think about times when you coordinated events or streamlined processes, and be prepared to discuss these experiences in detail during the interview.
✨Prepare for Stakeholder Scenarios
Since you'll be acting as a key liaison for internal and external stakeholders, it's essential to prepare for questions related to stakeholder management. Consider how you've handled challenging situations or built relationships in previous roles, and be ready to share those stories to illustrate your communication skills.
✨Demonstrate Leadership Qualities
This position involves leading a team of Business Support Administrators, so be prepared to discuss your leadership style and experiences. Think about how you've allocated workloads, provided supervision, or driven improvements in administrative processes. Highlighting these qualities will show that you can effectively manage and inspire a team.