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For Companies At a Glance
- Tasks: Lead the creation and launch of event invitations while managing timelines and user journeys.
- Company: Join Citywire, a dynamic company with a global events portfolio.
- Benefits: Enjoy generous holiday entitlement, flexible working, and well-being support.
- Other info: Work in a supportive environment with opportunities for personal and professional growth.
- Why this job: Make an impact by delivering seamless delegate experiences at exciting global events.
- Qualifications: Experience in project coordination and strong communication skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
Citywire runs a fast-paced global events portfolio spanning forums, retreats, conferences, and roundtables. The Event Marketing Project Coordinator plays a pivotal role in delivering high-quality delegate journeys across all invitations and registration flows. In this role, you will manage the full invitation and registration process for multiple events simultaneously, working closely with various teams across the business to ensure we deliver a seamless, Citywire-standard experience.
What You’ll Be Doing
- Campaign Lifecycle Management: You will lead the end-to-end creation and launch of event invitations, managing detailed timelines, building registration collateral, and testing user journeys to ensure a frictionless experience for our delegates.
- Data & Stakeholder Coordination: Acting as a central hub for communication, you will work across global time zones to manage complex audience segmentation while ensuring all outreach remains brand-consistent and GDPR compliant.
- Insights & Optimization: You will drive continuous improvement by maintaining real-time reporting dashboards and delivering post-event analysis to help refine and optimize future event cycles.
What We’re Looking For
- Project Coordination: Experience managing multiple project timelines simultaneously, ideally within events or marketing operations.
- Communication Skills: Ability to keep multiple internal ‘clients’ informed and happy while managing high-volume campaigns.
- Technical Proficiency: Proven experience with CRM tools and a solutions-first mindset for troubleshooting user journeys.
- Data Literacy: Confident in filtering complex invitee lists and maintaining real-time dashboards to track key metrics.
- Industry Context: Previous experience in Media, Global Events, or Financial Services is a plus.
- Personal Attributes: You are structured and calm under pressure, detail-oriented, and technically curious.
Our Perks
- Generous holiday entitlement: Start with 25 days per annum, increasing to 28 days after three years' service, and 30 days after five years' service, in addition to bank holidays.
- Flexible working options.
- Annual allowance for well-being activities or gym memberships, with assistance available for monthly or annual costs.
- Eye-test and glasses allowance.
- Competitive private pension scheme.
- Critical illness cover and group life assurance from day one of employment.
- Well-being support: Access to an independent Employee Assistance Programme, available 24/7.
- Cycle to work scheme and annual travel card loans.
- Techscheme: Purchase the latest tech through our employer scheme, spreading the cost over 12 months with National Insurance savings.
- After two years of continuous service, access group income protection, private medical, and dental insurance.
Citywire is an equal opportunities employer.
Email Marketing Project Coordinator employer: Citywire
Contact Detail:
Citywire Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Email Marketing Project Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its events portfolio. Understand their brand and values so you can tailor your responses to show you're a perfect fit for the Citywire culture.
✨Tip Number 3
Show off your project coordination skills! Be ready to discuss how you've managed multiple timelines and campaigns in the past. Use specific examples that highlight your ability to keep everything running smoothly under pressure.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining the Citywire team.
We think you need these skills to ace Email Marketing Project Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in project coordination and event marketing. We want to see how your skills align with the role, so don’t hold back on showcasing relevant achievements!
Show Off Your Communication Skills: Since this role involves keeping multiple teams informed, it’s crucial to demonstrate your communication prowess. Use clear, concise language in your application to reflect how you can manage high-volume campaigns effectively.
Highlight Your Technical Know-How: We’re looking for someone who’s comfortable with CRM tools and data management. Be sure to mention any relevant technical skills or experiences that show you can handle the user journeys and reporting dashboards we rely on.
Apply Through Our Website: To make sure your application gets the attention it deserves, apply directly through our website. It’s the best way for us to keep track of your application and ensure you’re considered for this exciting opportunity!
How to prepare for a job interview at Citywire
✨Know Your Campaign Lifecycle
Familiarise yourself with the end-to-end process of event invitations and registration. Be ready to discuss how you would manage timelines and ensure a seamless experience for delegates, as this role heavily revolves around campaign lifecycle management.
✨Show Off Your Communication Skills
Prepare examples of how you've kept multiple stakeholders informed in previous roles. Highlight your ability to manage high-volume campaigns while ensuring everyone is on the same page, as effective communication is key in this position.
✨Demonstrate Technical Proficiency
Brush up on your knowledge of CRM tools and be prepared to discuss how you've used them in past projects. Show that you have a solutions-first mindset by sharing specific instances where you’ve troubleshot user journeys effectively.
✨Be Data Literate
Get comfortable with discussing data metrics and real-time reporting dashboards. Be ready to explain how you've filtered complex invitee lists in the past and how you can leverage data to optimise future events, as this will be crucial for success in the role.