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- Tasks: Support Talent Acquisition by managing contractor onboarding and compliance processes.
- Company: Join City Wide Facility Solutions, a leader in building maintenance management.
- Benefits: Earn $23-$24 per hour with flexible part-time hours and tech equipment provided.
- Why this job: Be part of a dynamic team making a real impact in talent acquisition.
- Qualifications: Organisational skills and attention to detail are key; previous admin experience is a plus.
- Other info: Enjoy a professional environment with opportunities for growth and development.
About City Wide Facility Solutions: City Wide Facility Solutions is a trusted management company that coordinates building maintenance services for commercial properties. We are dedicated to providing our clients with quality service while supporting our network of Independent Contractors (ICs) who deliver exceptional results.
We are seeking a detail-oriented and proactive Part-Time Administrative Coordinator to provide administrative and operational support to the Talent Acquisition Manager. This role plays a key part in the Independent Contractor onboarding and compliance process, helping to ensure that all documentation, records, and communications are accurate, organized, and timely.
Key Responsibilities:
- Assist the Talent Acquisition Manager in identifying and recommending Independent Contractors (ICs) for upcoming projects and accounts.
- Upload and maintain IC documentation (e.g., insurance, licenses, contracts) in the company's CRM system.
- Create and manage lists of qualified janitorial ICs for new accounts and coordinate the process of getting them scheduled for property tours.
- Maintain accurate and up-to-date Independent Contractor records in CRM.
- Notify the Operations Team of all newly onboarded ICs to ensure they are placed on accounts in a timely manner.
- Conduct regular audits of Independent Contractor files at specific intervals (30 days, 60 days, 90 days, 6 months, and 1 year) to ensure compliance with City Wide requirements.
- Support various administrative functions related to the Talent Acquisition and Contractor Management process as needed.
Schedule & Compensation:
- Part-Time: Approximately 20-25 hours per week
- Schedule: Monday-Friday (in-office)
Qualifications:
- Previous administrative or coordination experience preferred; experience in recruiting, HR, or operations a plus.
- Strong organizational skills with excellent attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and CRM/database systems.
- Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment.
- Strong written and verbal communication skills.
- Professional, dependable, and proactive attitude.
Technology equipment provided by company (laptop, iPhone). PTO. Hourly $23-$24 per hour.
Part-Time Administrative Coordinator - Talent Acquisition Support employer: City Wide Facility Solutions
Contact Detail:
City Wide Facility Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-Time Administrative Coordinator - Talent Acquisition Support
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for opportunities. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show that you’re not just another candidate; demonstrate your enthusiasm for City Wide Facility Solutions and how you can contribute to their mission.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your experience and how it aligns with the role of Administrative Coordinator.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at City Wide Facility Solutions.
We think you need these skills to ace Part-Time Administrative Coordinator - Talent Acquisition Support
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight any previous administrative or coordination roles, especially those related to recruiting or HR, as they’ll catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Part-Time Administrative Coordinator role. Be sure to mention your attention to detail and proactive attitude, as these are key for us.
Showcase Your Tech Skills: Since we use Microsoft Office Suite and CRM systems, it’s important to mention your proficiency in these areas. If you have experience with specific tools, don’t forget to include that in your application!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at City Wide Facility Solutions
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Part-Time Administrative Coordinator. Familiarise yourself with the key tasks like managing IC documentation and supporting the Talent Acquisition Manager. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this position requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple priorities or maintained accurate records. Be ready to discuss how you ensure compliance and accuracy in your work, as this will resonate well with the interviewers.
✨Brush Up on Your Tech Skills
Proficiency in Microsoft Office Suite and CRM systems is crucial for this role. If you have experience with specific tools, be prepared to talk about them. You might even want to mention any relevant projects where you used these tools effectively, showcasing your ability to adapt to their systems quickly.
✨Communicate Clearly and Confidently
Strong written and verbal communication skills are essential for this job. Practice articulating your thoughts clearly and confidently. During the interview, listen carefully to questions and respond thoughtfully, demonstrating your proactive attitude and professionalism.
