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- Tasks: Support Talent Acquisition by coordinating Independent Contractor onboarding and maintaining accurate records.
- Company: Join City Wide Facility Solutions, a trusted leader in building maintenance management.
- Benefits: Enjoy competitive pay, PTO, and company-provided tech equipment.
- Why this job: Be part of a dynamic team making a real impact in talent acquisition.
- Qualifications: Detail-oriented with strong organisational skills; experience in admin or HR is a plus.
- Other info: Flexible part-time hours in a fast-paced, supportive environment.
The predicted salary is between 19 - 20 £ per hour.
About City Wide Facility Solutions: City Wide Facility Solutions is a trusted management company that coordinates building maintenance services for commercial properties. We are dedicated to providing our clients with quality service while supporting our network of Independent Contractors (ICs) who deliver exceptional results.
Position Summary: We are seeking a detail-oriented and proactive Part-Time Administrative Coordinator to provide administrative and operational support to the Talent Acquisition Manager. This role plays a key part in the Independent Contractor onboarding and compliance process, helping to ensure that all documentation, records, and communications are accurate, organized, and timely.
Key Responsibilities:
- Assist the Talent Acquisition Manager in identifying and recommending Independent Contractors (ICs) for upcoming projects and accounts.
- Upload and maintain IC documentation (e.g., insurance, licenses, contracts) in the company’s CRM system.
- Create and manage lists of qualified janitorial ICs for new accounts and coordinate the process of getting them scheduled for property tours.
- Maintain accurate and up-to-date Independent Contractor records in CRM.
- Notify the Operations Team of all newly onboarded ICs to ensure they are placed on accounts in a timely manner.
- Conduct regular audits of Independent Contractor files at specific intervals (30 days, 60 days, 90 days, 6 months, and 1 year) to ensure compliance with City Wide requirements.
- Support various administrative functions related to the Talent Acquisition and Contractor Management process as needed.
Schedule & Compensation:
- Part-Time: Approximately (20–25) hours per week
- Schedule: Monday–Friday (in-office)
Previous administrative or coordination experience preferred; experience in recruiting, HR, or operations a plus. Strong organizational skills with excellent attention to detail and accuracy. Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and CRM/database systems. Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment. Strong written and verbal communication skills. Professional, dependable, and proactive attitude.
Technology equipment provided by company (laptop, iPhone). PTO. Hourly $23-$24 per hour.
Part-Time Administrative Coordinator - Talent Acquisition Support in England employer: City Wide Facility Solutions
Contact Detail:
City Wide Facility Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-Time Administrative Coordinator - Talent Acquisition Support in England
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for opportunities. Sometimes, a friendly nudge can lead to a hidden gem of a job.
✨Tip Number 2
Prepare for those interviews! Research City Wide Facility Solutions and understand their values and services. This way, you can tailor your responses to show how you fit right into their team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to follow up! After an interview, shoot a quick thank-you email to express your appreciation. It shows professionalism and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Part-Time Administrative Coordinator - Talent Acquisition Support in England
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Administrative Coordinator. Highlight any relevant experience in administrative tasks, especially those related to talent acquisition or contractor management. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this part-time role. Be sure to mention your attention to detail and organisational skills, as these are key for us at City Wide Facility Solutions.
Show Off Your Tech Skills: Since proficiency in Microsoft Office and CRM systems is important, don’t forget to mention your experience with these tools. If you’ve used them in previous roles, give us some examples of how you’ve leveraged technology to improve processes.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at City Wide Facility Solutions
✨Know Your Stuff
Before the interview, make sure you understand City Wide Facility Solutions and their approach to talent acquisition. Familiarise yourself with their services and how they support Independent Contractors. This will show your genuine interest in the role and help you answer questions more effectively.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, be prepared to discuss your experience with managing documentation and records. Bring examples of how you've kept things organised in previous roles, especially if you've worked with CRM systems or similar tools.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like onboarding a new Independent Contractor or managing multiple priorities. Think through some scenarios in advance and outline your thought process to demonstrate your proactive attitude and problem-solving skills.
✨Ask Smart Questions
At the end of the interview, have a few thoughtful questions ready about the team dynamics, the onboarding process, or how success is measured in this role. This not only shows your enthusiasm but also helps you gauge if the company culture aligns with your values.
