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For Companies At a Glance
- Tasks: Manage calls, organise meetings, and ensure smooth office operations.
- Company: Rapidly growing construction firm with a supportive team environment.
- Benefits: Competitive pay, career development opportunities, and a dynamic work atmosphere.
- Why this job: Join a thriving industry and play a key role in project success.
- Qualifications: Previous admin experience and strong communication skills are a plus.
- Other info: Fast-paced environment with plenty of room for personal growth.
Our company is growing rapidly and is hiring for a construction secretary. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications but have sufficient experience and talent.
Responsibilities for construction secretary:
- Handle all phone calls and mail, screening as appropriate to ensure manager’s time is used efficiently.
- Ensure that the production of typing, including Board Reports, photocopying and faxing is accurately presented in a professional style and is in line with company procedures.
- Arrange meetings and seminars, ensuring as appropriate that participants have all relevant papers in advance.
- Provide accurate data for reporting purposes.
- Answer telephones, direct calls to the appropriate personnel or answer inquiries and transmit instructions.
- Receive orders/products shipped to department, check contents against packing slip and return verified packing slip to designated staff.
- Maintain appropriate levels of materials and supplies for department and order according to college purchasing procedures.
- Initiate and/or collect appropriate paperwork from or on behalf of students, faculty, staff and community and handle appropriately and in a timely manner.
- Contribute to the development of various materials for the department.
Qualifications for construction secretary:
- Experience as administrative secretary preferred.
- Good verbal communicator, with professional interpersonal skills.
- Ability to work well under pressure and maintain focus with frequent interruptions.
Site Secretary/Administrator in Wandsworth employer: City Site Solutions Ltd
Contact Detail:
City Site Solutions Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Secretary/Administrator in Wandsworth
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction industry and let them know you're on the hunt for a Site Secretary role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show up with specific examples of how your skills match their needs, especially in handling calls, managing paperwork, and arranging meetings. Confidence is key!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation and reiterate your interest in the position. It keeps you fresh in their minds.
✨Tip Number 4
Apply through our website for the best chance at landing that Site Secretary gig! We love seeing applications come directly from motivated candidates like you, so don’t hesitate to hit that apply button.
We think you need these skills to ace Site Secretary/Administrator in Wandsworth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights the skills and experience that match the Site Secretary role. We want to see how your background aligns with our needs, so don’t be shy about showcasing your relevant experience!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for us. Keep it professional but let your personality come through – we love to see enthusiasm!
Be Clear and Concise: When filling out your application, clarity is key. We appreciate straightforward answers that get to the point. Avoid jargon and keep it simple so we can easily see your qualifications.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at City Site Solutions Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Site Secretary. Familiarise yourself with tasks like handling phone calls, managing correspondence, and preparing reports. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Communication Skills
As a Site Secretary, strong verbal communication is key. During the interview, practice clear and concise responses. You might even want to prepare examples of how you've effectively communicated in previous roles, especially under pressure or during busy times.
✨Prepare for Practical Scenarios
Expect questions that assess your ability to handle real-life situations, like managing multiple tasks or dealing with interruptions. Think of specific instances from your past experience where you successfully juggled responsibilities or resolved issues efficiently.
✨Bring Relevant Documentation
Make sure to bring copies of your CV, any relevant certifications, and examples of your work, such as reports or documents you've prepared. This not only shows your preparedness but also gives you tangible evidence of your skills and experience to discuss during the interview.
