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For Companies At a Glance
- Tasks: Manage calls, organise meetings, and ensure smooth office operations in a dynamic construction environment.
- Company: Rapidly growing construction company with a supportive team culture.
- Benefits: Competitive pay, flexible hours, and opportunities for professional growth.
- Why this job: Join a vibrant team and play a key role in exciting construction projects.
- Qualifications: Previous admin experience and strong communication skills are a plus.
- Other info: Fast-paced environment with plenty of chances to learn and develop your skills.
The predicted salary is between 28800 - 43200 £ per year.
Our company is growing rapidly and is hiring for a construction secretary. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications but have sufficient experience and talent.
Responsibilities for construction secretary:
- Handle all phone calls and mail, screening as appropriate to ensure manager’s time is used efficiently.
- Ensure that the production of typing, including Board Reports, photocopying and faxing is accurately presented in a professional style and is in line with company procedures.
- Arrange meetings and seminars, ensuring as appropriate that participants have all relevant papers in advance.
- Provide accurate data for reporting purposes.
- Answer telephones, direct calls to the appropriate personnel or answer inquiries and transmit instructions.
- Receive orders/products shipped to department, check contents against packing slip and return verified packing slip to designated staff.
- Maintain appropriate levels of materials and supplies for department and order according to college purchasing procedures.
- Initiate and/or collect appropriate paperwork from or on behalf of students, faculty, staff and community and handle appropriately and in a timely manner.
- Contribute to the development of various materials for the department.
Qualifications for construction secretary:
- Experience as administrative secretary preferred.
- Good verbal communicator, with professional interpersonal skills.
- Ability to work well under pressure and maintain focus with frequent interruptions.
Site Secretary/Administrator employer: City Site Solutions Ltd
Contact Detail:
City Site Solutions Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Secretary/Administrator
✨Tip Number 1
Network like a pro! Reach out to your contacts in the construction industry and let them know you're on the lookout for a Site Secretary role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative roles. Think about how your experience aligns with the responsibilities listed in the job description, and be ready to share specific examples that showcase your skills.
✨Tip Number 3
When you apply through our website, make sure to tailor your application to highlight your relevant experience. Use keywords from the job description to show that you understand what the role entails and how you can contribute to the team.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in the interviewer's mind.
We think you need these skills to ace Site Secretary/Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that matches the responsibilities listed in the job description. We want to see how your skills align with what we need, so don’t be shy about showcasing your administrative prowess!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Site Secretary role. We love seeing enthusiasm and a bit of personality, so let us know what excites you about joining our team.
Be Professional Yet Approachable: When writing your application, strike a balance between professionalism and approachability. We appreciate good communication skills, so make sure your tone reflects that you can handle calls and inquiries with ease.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be all set!
How to prepare for a job interview at City Site Solutions Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Site Secretary. Familiarise yourself with tasks like handling phone calls, arranging meetings, and managing paperwork. This will help you demonstrate how your experience aligns with what they’re looking for.
✨Showcase Your Communication Skills
As a Site Secretary, strong verbal communication is key. During the interview, practice clear and concise responses. You might even want to prepare examples of how you've effectively communicated in previous roles, especially under pressure or during busy times.
✨Prepare for Practical Scenarios
Expect questions that assess your ability to handle real-life situations, like managing multiple tasks or dealing with interruptions. Think of specific instances from your past where you successfully juggled responsibilities and kept everything running smoothly.
✨Bring Relevant Documentation
Since the role involves a lot of paperwork, it’s a good idea to bring samples of your previous work, such as reports or documents you've prepared. This not only shows your organisational skills but also gives you a chance to discuss your attention to detail and professionalism.
