BUSINESS & FINANCIAL ANALYST in Scarborough

Amendment Date: 05-Feb-2026

Reason for Amendment: Work Location Updated

Job ID: 61838

Job Category: Finance, Accounting & Purchasing

Division & Section: Municipal Licensing & Standards, MLS Finance & Business Services

Work Location: 1530 Markham Road, Scarborough, ON M1B 3G4 (Hybrid)

Job Type & Duration: Full-time, Permanent

Salary Range: $87,800.00 - $116,745.00

Ideal Hiring Zone: $88,130.00 - $95,551.00

Shift Information: Monday - Friday, 35 Hours per week

Affiliation: Non-Union

Number of Positions Open: 1

Posting Period: 05-Feb-2026 to 20-Feb-2026

Major Responsibilities

• Implements detailed plans and recommends policies/procedures regarding program specific requirements.
• Conducts, coordinates and supports research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
• Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
• Researches, collects and analyses data for reporting the effectiveness and efficiency of operations.
• Coordinates and prepares the division's annual Procurement Plan submission, and provides divisional stakeholders with the information and resources necessary to develop their multi-year procurement plans.
• Leads the coordination and delivery of divisional procurement plans and contracts, working with divisional stakeholders, Purchasing Materials Management Division (PMMD), Policy, Planning, Finance and Administration (PPF&A), as well as other internal and external technical and administrative stakeholders.
• Coordinates and executes procurement processes related to the purchase of goods and services including, but not limited to, the development of RFQs, RFTs, RFPs, Invitational Calls, Non-competitive Procurement, etc.
• Assists in evaluating quotation submissions and/or participating in evaluation teams as and when required and makes recommendations regarding the selections of the supplier(s).
• Coordinates and executes various contract management related functions and processes including contract/PO spend and usage analysis, Purchase Order Amendments (POAs), etc.
• Develops, enhances and maintains procurement tracking and reporting tools.
• Performs various contract expenditure analysis on a regular basis to ensure the integrity and accuracy of financial information.
• Monitors uniformity, completeness and correctness of the contract management system's data.
• Performs data reconciliations between the contract management and financial systems and oversees databases and datasets. Monitors dashboards and follows up on issues.
• Schedules and co-ordinates year-end activities, including accruals preparation and submission, and subsequent comparison to actual payments.
• Identifies, consults and makes recommendations concerning financial and operating controls, follows up on auditors' recommendations.
• Ensures accuracy and conformity with regulations, policies and procedures, identifies compliance issues, proposes and implements rectifying measures. Prepares and updates policies and procedures.
• Represents the Division on working groups, committees, and at public meetings.
• Leads projects, prepares reports, flowcharts, briefing notes and presentations.

Key Qualifications

• Post-secondary education in a discipline such as: Business Administration, Purchasing, Finance, or an equivalent combination of education and experience.
• Considerable experience managing procurement processes in a large public-sector organization, including developing RFQs, low-value and non-competitive procurements, and overseeing vendor invoicing in compliance with procurement policies.
• Considerable experience in financial systems such as SAP Ariba, project management tools, and Microsoft Office (Word, Excel, Access, PowerPoint) to create and maintain reports, databases, spreadsheets, and presentations.
• Experience writing reports, briefings, presentations and policy papers for senior management and providing strategic advice and recommendations on sensitive issues.
• Ability to apply accounting principles, best practices, and financial analysis techniques to support effective financial controls and processes in large organizations.
• Ability to analyze and extract large volumes of statistical and financial data, interpret reports and research materials, and prepare, organize, and present complex information to support decision-making.
• Highly developed customer service, interpersonal, presentation and communication skills to work and communicate effectively with a team and all levels of the organization.
• Excellent research, analytical, problem-solving, conflict resolution and strategic thinking skills.
• Ability to handle multiple tasks under pressure, adhering to tight deadlines while maintaining accuracy and quality.
• Sound judgment and discretion in managing sensitive or confidential matters.
• Knowledge of the Purchasing and Financial Control By-Laws and associated policies and procedures.
• Knowledge of relevant legislations and regulations including the Construction Lien Act, the City's Financial and Procurement Policies, the City's Purchasing By-Law as well as contract law, Employment Standards Act, Human Rights Act, and the Occupational Health & Safety Act.
• Working towards a professional designation such as CPA will be considered an asset.
• Travel to other locations may be required.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.