Health and Safety Coordinator in Southampton

Location: Highbury Campus, Portsmouth with cross campus travel required

Salary: £26,494.86 - £30,248.30 Full Time Equivalent per annum

Hours of work: 37 Hours per week, 52 Weeks per year, Full-Time, Permanent

About us: At City of Portsmouth College, we aspire to be the employer of choice in the Portsmouth area, with a progressive, supportive, and rewarding workplace culture and one that offers competitive benefits for its staff. By joining us, you will personally be part of the change we are driving and will play a pivotal role in supporting the growth and development of our brilliant students, turning them into future leaders and innovators.

What we offer:

• Annual Leave: 25 days total and closure for winter shutdown period in line with Hampshire County Council school holidays & statutory bank holidays
• Pension: Generous Local Government pension.
• Learning & Development: Programmes by The Community Adult Education Department
• Staff Development: Access to the College staff development programmes and CPD
• Onsite Discounts: City of Portsmouth College Hair Salon & 50% off at the City of Portsmouth College Sports Centre
• Online Discounts: Unidays, Student Beans, and Totum with a City of Portsmouth College email address
• Parking: Free car parking across all campus sites (apart from Arundel)
• Blue Light Card: providing several discounts for clothing, electrical goods, food and days out, even concert tickets!

About the role: The Health & Safety Coordinator supports the administration and coordination of the Colleges health and safety management system across all campuses. The role focuses on maintaining accurate systems and records, coordinating key health and safety activities, and supporting compliance processes to ensure consistency, visibility, and effective monitoring of performance. You will be based at the Highbury Campus; however, this role will involve travel to other College locations across the city, including North Harbour, Sixth Form, and Arundel campuses.

Key Responsibilities:

• Coordination and Administration: Maintain accurate health and safety records, coordinate meetings, track actions, and support reporting and compliance updates.
• Compliance and Statutory Support: Support inspections, audits and contractor compliance by recording findings, managing documentation and tracking follow-up actions.
• Risk Assessment Support: Support departments to maintain consistent, accessible and regularly reviewed risk assessments and related documentation.
• Incident Management Support: Record incidents and near misses, support investigations, and track corrective actions to completion.
• Training and Induction Coordination: Coordinate health and safety training and inductions, maintain training records, and monitor completion across staff and students.
• Systems and Data Management: Manage health and safety information using Microsoft 365 and relevant systems, ensuring data accuracy and highlighting compliance gaps.
• Communication and Support: Act as a first point of contact for routine health and safety queries and support the promotion of a positive safety culture across the College.

To be successful in this role, below is what we would need from you:

Qualifications & Experience:

• Ability to travel across all City of Portsmouth College campuses.
• NEBOSH certificate in Occupational Health and Safety (or equivalent).
• IOSH membership
• Relevant training or qualifications in administration, compliance, or business support (e.g. NVQ/Level 23 in Business Administration, Business Support, Office Management, or equivalent)
• Strong IT skills, with experience in Microsoft Office/365 (Word, Excel, Outlook, PowerPoint, Teams).
• Strong written and oral English communication skills.
• Full, clean UK driving licence.

Skills & Attributes:

• Excellent organisational and time management skills.
• Confident communicator with the ability to engage effectively at all levels.
• Practical, solutions-focused, and adaptable across varied educational and workshop settings.
• Calm under pressure, able to prioritise and work to deadlines.
• Collaborative team player, able to work effectively with estates, curriculum staff, contractors, and senior leaders.
• Willingness to learn, adapt, and undertake training and CPD as required.

Diversity and Inclusion: Equality, Equity, Diversity, and Inclusion are central to the work of City of Portsmouth College. This underpins the vision of the College to transform lives through providing exceptional education and training.

Pre-Employment Checks: The City of Portsmouth College is committed to safeguarding and promoting the welfare of children and young people in our college. All successful candidates will be subject to an enhanced Disclosure and Barring Service check and two references.