Post Title: Administration of Justice Traffic Process Team Sergeant
Type of Contract: Full Time
Rank/Grade: Sergeant / Temporary Sergeant (candidates who have successfully passed the Inspectors National Police Promotion Framework (NPPF) exam may apply).
Directorate/Department: Specialist Operations, Administration of Justice
Statement of expectation for the role: 2 years
Vetting level required: RV/CTC
Find out more here: https://www.gov.uk/government/publications/united-kingdom-security-vetting-clearance-levels/national-security-vetting-clearance-levels)
Location: 21 New Street, London, EC2M 4TP
Salary: National Pay Scales
Description of Department
The Administration of Justice (AoJ) department works alongside operational police officers and criminal justice partners, including the Crown Prosecution Service (CPS) and HM Courts & Tribunals Service, to support effective prosecutions, deliver high standards of victim and witness care, and ensure the efficient administration of justice.
The department comprises the Traffic Process Team, Volume Crime Team, Complex Case Team, and Audio Transcribers. This vacancy is for the Traffic Process Team Supervisor.
Traffic Process Team Supervisor
The Traffic Process Team is responsible for the administration of non-imprisonable, summary-only traffic offences and the oversight of investigations relating to slight injury road traffic collisions (RTCs).
The post holder will oversee the efficient processing of traffic offences, maintain high standards of data quality, and supervise staff responsible for case progression and court processes.
Key Responsibilities
- Review offence information and recorded evidence, ensuring records are accurately maintained across relevant systems.
- Ensure the quality, integrity, and timely processing of data within the team.
- Manage the production and issue of Notices of Intended Prosecution (NIPs), reminder letters, Conditional Offers, and Driver Awareness Course referrals.
- Prepare, review, and finalise court files, ensuring compliance with National File Standards and CPS requirements.
- Ensure all files meet evidential standards and are submitted within required timescales.
- Oversee the progression of non-imprisonable, summary-only traffic offences through the criminal justice process.
- Provide leadership, guidance, and support to Police Liaison Officers responsible for prosecuting first-hearing traffic matters at the City of London Magistrates' Court.
- Attend court when required to provide evidence relating to administrative and postal processes associated with traffic offence prosecutions.
Administration of Justice Warrants
The post holder is responsible for managing the AoJ Warrants Inbox and working closely with the AoJ Caseworker Warrant Single Point of Contact (SPOC).
Responsibilities include:
- Conducting initial reviews and risk assessments of newly created warrants.
- Grading warrants in accordance with national guidance and the Suspect Offender Management Warrants SOP (Category A, B, and C).
- Reviewing warrant finalisation requests and ensuring compliance with force policies and procedures.
- Providing advice and guidance to Officers in Case (OICs) regarding warrant management.
- Working collaboratively with internal stakeholders to ensure effective and compliant warrant administration.
Volume Crime Team
The Volume Crime Team acts as a liaison between the CPS and Officers in Case (OICs), ensuring CPS file requests are completed within required timescales.
Responsibilities include:
- Coordinating CPS file build requests.
- Compiling and submitting case material in accordance with National File Standards through Niche Case Prep.
- Liaising with criminal justice partners, including CPS, HM Courts & Tribunals Service, HM Prison Service, solicitors, Victim Support, victims, and witnesses.
Complex Case Team
The Complex Case Team supports the progression of complex investigations through effective case file preparation and stakeholder engagement.
Responsibilities include:
- Coordinating CPS complex case file requests.
- Compiling and submitting case material in accordance with National File Standards through Niche Case Prep.
- Managing the receipt, recording, storage, and administration of exhibits.
- Liaising with criminal justice partners, victims, and witnesses to support effective case progression.
Essential Criteria
(Including behaviours assessed at application and interview)
- Proven decision-making skills.
- Ability to work effectively in a demanding environment while meeting deadlines.
- Ability to develop and maintain productive partnerships with internal and external stakeholders.
- Experience of providing direction, leadership, and support to staff.
- Ability to set clear expectations, objectives, and performance standards.
- Acts with integrity in line with the Police Code of Ethics and organisational values.
- Proven ability to take ownership of and resolve problems.
- Strong organisational skills with the ability to manage competing priorities effectively.
- Excellent written and verbal communication skills.
- Professional, resilient, and proactive approach to service delivery.
- Willingness to learn and support colleagues across the wider Administration of Justice function when required.
Desirable Criteria
- Strong attention to detail, with the ability to produce accurate written work and communications.
- Good IT skills, including Microsoft Word, Excel, and Niche, with the ability to learn new systems quickly.
- Knowledge of key policing legislation and the Criminal Justice System.
- Understanding of the Victims' Code of Practice.
- Knowledge of financial processes.
Selection Process
As part of the application process, candidates will be required to demonstrate how their experience, skills, and knowledge meet the requirements of the role.
Applications and interviews will be assessed against Level 2 of the College of Policing Competency and Values Framework (CVF).
Applicants who do not clearly demonstrate how they meet the skills, knowledge, and experience requirements outlined in the person specification will not be progressed.
If you would like to discuss this post in more detail, please contact:
- Liam.Brennan@cityoflondon.pnn.police.uk or
- HRServices@city-of-london.pnn.police.uk
The closing date for applications is Sunday 27th September 11:59pm
- This vacancy is open only to those who have the right to work in the UK.
- Following shortlisting, successful candidates will be invited to attend a competency-based interview
For internal candidates only:
Please note that your application will not be considered without the completed endorsement form. Please ensure you leave enough time for your verifiers and senior leaders to complete the support of your application before the closing date.
Please note Officers who are not within 3 months of completing their tenure period, will not be eligible to apply for internal roles. This applies only to Officers who are not currently working within this Directorate.
The City of London Police is keen to promote flexible working and will, subject to operational policing requirements, proactively consider all applications to work flexibly.
The City of London Police is committed to our EDI strategy and equal opportunities policy.
AoJ Traffic Process Sergeant in London employer: City of London Police
The City of London Police is an exceptional employer, offering a supportive and inclusive work environment that prioritises employee well-being and professional growth. With competitive salaries, flexible working arrangements, and access to various staff support networks, employees are empowered to thrive while contributing to the safety of one of the UK's most dynamic cities. The commitment to diversity and community engagement makes this role not just a job, but a meaningful opportunity to make a real difference.
