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- Tasks: Support contract management and coordinate key activities in a dynamic team.
- Company: Join the City of London Police, committed to inclusivity and equality.
- Benefits: Enjoy 29 days annual leave, pension scheme, and discounts in the Square Mile.
- Other info: Great career growth opportunities and access to fitness programmes.
- Why this job: Make a real impact while developing your skills in a supportive environment.
- Qualifications: Strong admin skills and ability to work under pressure; contract management knowledge is a plus.
The predicted salary is between 37190 - 37190 £ per year.
The City of London Police are looking for a Contract Coordinator to assist the Commercial and Contract Management team in providing structured commercial management support and coordinating key activities relating to commercial, finance, risk management and supplier management. Reporting directly into the Head of CCM, the Contract Coordinator will undertake tasks directed by the team to support the onboarding, management and governance of all contracts.
Responsibilities
- Support the onboarding of new contracts in conjunction with Procurement, ensuring all purchase requisitions, finances, baselines, and reporting are established for senior stakeholder review.
- Set up tracking and reporting across the function, supporting the Head of CCM in legislative and internal reporting, particularly against savings budget/targets.
- Provide oversight on spend for contracts below £10k, ensuring efficiencies and adherence to the Procurement Code.
- Own the Procurement Authorisation Report (PAR) process and provide governance around pre-contract checks.
- Carry out other tasks such as preparing commercial governance materials, updating Change Registers, and ensuring all relevant documentation is stored for audit purposes.
Requirements
- Knowledge of contract management is an advantage.
- Excellent administration and organization skills, with the ability to meet strict deadlines and prioritize workload.
- Ability to work with minimum supervision in a pressured environment.
- Effective communication skills at all levels, both within and outside the organisation.
- High level of IT skills, including MS Word and Excel, and ability to learn new software quickly.
Only candidates with the right to work in the UK and who have continuously resided in the UK for the last five years are eligible. The role requires MV/SC level vetting.
Selection Process
Applicants will be asked to evidence their experience, skills and knowledge aligned with the requirements. Shortlisting will be based on scoring against the listed criteria.
EEO Statement
City of London Police are committed to equality of opportunities, inclusivity and encouraging people from all backgrounds to apply.
Benefits
- LGPS Pension Scheme.
- Access to the Blue Light Card scheme.
- Discounts within the Square Mile specifically for City of London Police employees.
- Free access to the Force Gym and fitness programmes.
- 29 days’ annual leave + bank holidays, increasing up to 34 days with continuous service.
- Season Ticket Loans.
For more information or questions, contact HR at hrservices@cityoflondon.police.uk or Nicky George at nicky.george@cityoflondon.police.uk.
Contract Coordinator employer: City of London Police
Contact Detail:
City of London Police Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with what they need. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn to shine.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Contract Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in contract management and administration. We want to see how your skills align with the role, so don’t hold back on showcasing your relevant achievements!
Show Off Your Organisation Skills: As a Contract Coordinator, organisation is key! Use your application to demonstrate how you've successfully managed multiple tasks or projects in the past. We love seeing examples of how you prioritise and meet deadlines.
Communicate Clearly: Effective communication is crucial for this role. When writing your application, be clear and concise. We appreciate straightforward language that gets to the point, so avoid jargon unless it’s necessary!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role right there!
How to prepare for a job interview at City of London Police
✨Know Your Contracts
Familiarise yourself with the basics of contract management. Understand key terms and processes, especially those related to procurement and governance. This will help you answer questions confidently and demonstrate your knowledge during the interview.
✨Showcase Your Organisation Skills
Prepare examples that highlight your excellent administration and organisation skills. Think of situations where you successfully managed multiple tasks under pressure. Be ready to discuss how you prioritised your workload and met deadlines.
✨Communicate Effectively
Practice articulating your thoughts clearly and concisely. Since effective communication is crucial for this role, consider doing mock interviews with a friend or family member. Focus on conveying your ideas in a structured manner, as this will impress the interviewers.
✨Demonstrate IT Proficiency
Brush up on your MS Word and Excel skills before the interview. Be prepared to discuss how you've used these tools in previous roles, particularly in tracking and reporting. If you have experience with other software, mention that too, as it shows your ability to learn quickly.