Executive Assistant - 1 Year FTC - O3C in City of London

Executive Assistant

Rank/grade: D

Contract type: 1 Year FTC (12 Months)

Salary: Starting Salary £36,040 + £6,710 London Weighting

Directorate/department: National Lead Force, – Crime Online

Vetting level required: MV/SC

Location: GYE/Hybrid

The City of London Police is keen to promote flexible working and will, subject to operational policing requirements, proactively consider all applications to work flexibly.

We welcome applications from all sections of the community, particularly from those who are disabled, have long-term health conditions, and/or are neurodivergent, those with Black, Asian and other Minority Ethnic backgrounds, female candidates, and LGBTQIA+ individuals.

About the Role

Industry partnership and data sharing both cross sector and between industry and law enforcement sits at centre of the Online Crime work. You will be pivotal in supporting the 3 Industry Partnership leads representing industry partners to manage communications and engagement across the key industry sectors tech, telco, cyber and financial services and ensure their involvement in the design and delivery of the Online Crime Programme.

Responsibilities

• Managing diary commitments effectively and efficiently, including planning and scheduling both internal and external meetings which involves high level management, coordination and engagement at chief officer/staff level internally and executive level externally
• Managing all invitations to meetings and events, and where necessary suggest and arrange appropriate alternative representation ensuring any representative is briefed appropriately.
• Composing or drafting as directed, a variety of correspondence and documentation to a high standard using Microsoft Office Suite. To ensure that all such correspondence is logged, processed and responded to, and tracked where necessary.
• Monitoring and managing e-mails and correspondence and ensure all issues are prioritised and dealt with as appropriate.
• Drafting agendas and write and produce accurate minutes, decisions and/or actions for meetings as directed which may be of a highly confidential and/or sensitive nature.
• Support in creating and sharing regular communications with industry partners on behalf of the Online Crime programme team and feeding back into the team, the insights gained from industry partners.
• Assisting Key Performance Indicator reporting for the Industry Leads.
• Assisting with wider Online Crime Programme Lead, as required.

Qualifications

• Substantial previous experience in an Executive Assistant / PA role at a senior executive level, providing a range of PA/Executive services such as the management of complex diaries, the co‑ordination of complex travel arrangements and itineraries, the management of correspondence and confidential records systems, the arrangement of meetings and business functions.
• Experience of liaising with senior stakeholders to include matters which require confidentiality and discretion.
• Experience of drafting high quality documentation such as correspondence, minutes and briefings.
• Very good communication skills to liaise with a range of contacts internally and externally including high ranking Police Officers, Home Office and other government officials, Chief Executives and Senior Members.
• Excellent planning and organisational skills with the ability to manage a varied workload unsupervised and to deadlines.

This vacancy is open only to those who have the right to work in the UK.

If you would like to discuss the role please contact: HR Services at HRservices@cityoflondon.police.uk

Selection Process

As part of the initial application process, you will be asked to evidence how your experience, skills, and knowledge demonstrate your ability to meet the person specification of the role. The application and interview will be tested under Level 2 of the College of Policing Competency and Values Framework. Applicants who fail to address the skills/knowledge/experience of the job description will not be considered. The closing date for applications is Thursday 11th December 2025 at Midday.

Additional Information

We strive to ensure all our information and services are accessible to and useable by everyone. If you would like to receive any information in a different way, would like us to do anything differently to help you apply for our roles, or have any other questions, please get in touch with HR via hrservices@cityoflondon.police.uk.

Benefits

• LGPS Pension Scheme – Local Government Pension Scheme explained – Which?
• Access to Blue Light Card scheme – Welcome to Blue Light Card
• Discounts within the Square Mile specifically for City of London Police employees
• Free access to our Force Gym (with dedicated time for female colleagues throughout the week), personal training instructors with a range of specialisations, and a large variety of fitness and wellbeing programmes
• 29 days’ annual leave + bank holidays, increasing up to 34 days with continuous service
• Season Ticket Loans
• Cycle to Work Scheme

Why Join Us?

A diverse workforce improves the service we provide to our public by making us more approachable and relevant within our communities. This is why it’s vitally important that we recruit people from a wide range of communities and backgrounds with an understanding of cultural issues and a wide range of skills. We therefore particularly encourage female and people from Black, Asian and other Minority Ethnic communities to join us.