The Health & Safety Administrator plays a vital role in enabling a strong, trusted, and well‑run corporate health and safety function at the City of London Corporation. Working closely with the Director of Health & Safety and the wider team, you will provide high quality administrative, coordination, and data support that underpins how health and safety is governed, communicated, and continuously improved across a diverse and complex organisation.
Key Responsibilities
Support the Health & Safety Director and team by providing professional, accurate, and timely administrative support, helping the function operate smoothly and effectively.
Act as a first point of contact for health and safety enquiries, providing clear initial guidance, signposting colleagues to the right processes, and ensuring queries are directed appropriately.
Coordinate meetings, boards, and networks, including the Corporate Health & Safety Professional Network and Strategic Health & Safety Board, supporting agenda planning, minute taking, and action tracking.
Maintain accurate and up‑to‑date health and safety records, compliance information, and documentation, ensuring information is well organised, accessible, and managed in line with data protection and retention requirements.
Support the monitoring, analysis, and reporting of health and safety data, helping the team identify trends, prepare management reports, and provide insight that supports informed decision‑making.
Administer health and safety training, including managing bookings, coordinating logistics, issuing evaluation forms, and producing summary feedback reports.
Support the delivery of health and safety campaigns, projects, and corporate initiatives, including research, preparation of briefing materials, and coordination of communications.
Maintain and manage the health and safety SharePoint site and online channels, ensuring content is accurate, well‑structured, and supports effective engagement across the organisation.
Support consistent communication of corporate health and safety standards, updates, and guidance, working with colleagues and Internal Communications to promote clarity and alignment.
Build strong working relationships with colleagues across departments, supporting a culture of openness, learning, and shared responsibility for health and safety.
Key Qualifications
Have experience providing administrative support in a busy, multi‑disciplinary or complex organisation, with confidence managing competing priorities.
Are comfortable maintaining records, databases and systems, and enjoy working with data, reports, and structured information.
Are organized, methodical, and detail‑focused, with the ability to plan, track actions, and follow tasks through to completion.
Communicate clearly and professionally, both verbally and in writing, including taking accurate minutes and producing clear documents.
Are very proficient using Microsoft Office tools and SharePoint, and willing to learn new systems and processes.
Take a proactive, helpful approach, using your initiative to identify improvements and support colleagues.
Handle sensitive or confidential information with professionalism, discretion, and integrity.
Are motivated by contributing to a safe, healthy and inclusive working environment within a public service organisation.
You do not need to have any understanding of health and safety principles, but an interest would be beneficial and we can provide potential opportunities to explore H & S professional pathways.
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Key Responsibilities
Support the Health & Safety Director and team by providing professional, accurate, and timely administrative support, helping the function operate smoothly and effectively.
Act as a first point of contact for health and safety enquiries, providing clear initial guidance, signposting colleagues to the right processes, and ensuring queries are directed appropriately.
Coordinate meetings, boards, and networks, including the Corporate Health & Safety Professional Network and Strategic Health & Safety Board, supporting agenda planning, minute taking, and action tracking.
Maintain accurate and up‑to‑date health and safety records, compliance information, and documentation, ensuring information is well organised, accessible, and managed in line with data protection and retention requirements.
Support the monitoring, analysis, and reporting of health and safety data, helping the team identify trends, prepare management reports, and provide insight that supports informed decision‑making.
Administer health and safety training, including managing bookings, coordinating logistics, issuing evaluation forms, and producing summary feedback reports.
Support the delivery of health and safety campaigns, projects, and corporate initiatives, including research, preparation of briefing materials, and coordination of communications.
Maintain and manage the health and safety SharePoint site and online channels, ensuring content is accurate, well‑structured, and supports effective engagement across the organisation.
Support consistent communication of corporate health and safety standards, updates, and guidance, working with colleagues and Internal Communications to promote clarity and alignment.
Build strong working relationships with colleagues across departments, supporting a culture of openness, learning, and shared responsibility for health and safety.
Key Qualifications
Have experience providing administrative support in a busy, multi‑disciplinary or complex organisation, with confidence managing competing priorities.
Are comfortable maintaining records, databases and systems, and enjoy working with data, reports, and structured information.
Are organized, methodical, and detail‑focused, with the ability to plan, track actions, and follow tasks through to completion.
Communicate clearly and professionally, both verbally and in writing, including taking accurate minutes and producing clear documents.
Are very proficient using Microsoft Office tools and SharePoint, and willing to learn new systems and processes.
Take a proactive, helpful approach, using your initiative to identify improvements and support colleagues.
Handle sensitive or confidential information with professionalism, discretion, and integrity.
Are motivated by contributing to a safe, healthy and inclusive working environment within a public service organisation.
You do not need to have any understanding of health and safety principles, but an interest would be beneficial and we can provide potential opportunities to explore H & S professional pathways.
#J-18808-Ljbffr
Contact Details:
City of London Corporation Recruitment Team
