Health & Safety Administrator in City of Westminster

The Health & Safety Administrator plays a vital role in enabling a strong, trusted, and well‑run corporate health and safety function at the City of London Corporation. Working closely with the Director of Health & Safety and the wider team, you will provide high quality administrative, coordination, and data support that underpins how health and safety is governed, communicated, and continuously improved across a diverse and complex organisation.

Key Responsibilities

• Support the Health & Safety Director and team by providing professional, accurate, and timely administrative support, helping the function operate smoothly and effectively.
• Act as a first point of contact for health and safety enquiries, providing clear initial guidance, signposting colleagues to the right processes, and ensuring queries are directed appropriately.
• Coordinate meetings, boards, and networks, including the Corporate Health & Safety Professional Network and Strategic Health & Safety Board, supporting agenda planning, minute taking, and action tracking.
• Maintain accurate and up‑to‑date health and safety records, compliance information, and documentation, ensuring information is well organised, accessible, and managed in line with data protection and retention requirements.
• Support the monitoring, analysis, and reporting of health and safety data, helping the team identify trends, prepare management reports, and provide insight that supports informed decision‑making.
• Administer health and safety training, including managing bookings, coordinating logistics, issuing evaluation forms, and producing summary feedback reports.
• Support the delivery of health and safety campaigns, projects, and corporate initiatives, including research, preparation of briefing materials, and coordination of communications.
• Maintain and manage the health and safety SharePoint site and online channels, ensuring content is accurate, well‑structured, and supports effective engagement across the organisation.
• Support consistent communication of corporate health and safety standards, updates, and guidance, working with colleagues and Internal Communications to promote clarity and alignment.
• Build strong working relationships with colleagues across departments, supporting a culture of openness, learning, and shared responsibility for health and safety.

Key Qualifications

• Have experience providing administrative support in a busy, multi‑disciplinary or complex organisation, with confidence managing competing priorities.
• Are comfortable maintaining records, databases and systems, and enjoy working with data, reports, and structured information.
• Are organized, methodical, and detail‑focused, with the ability to plan, track actions, and follow tasks through to completion.
• Communicate clearly and professionally, both verbally and in writing, including taking accurate minutes and producing clear documents.
• Are very proficient using Microsoft Office tools and SharePoint, and willing to learn new systems and processes.
• Take a proactive, helpful approach, using your initiative to identify improvements and support colleagues.
• Handle sensitive or confidential information with professionalism, discretion, and integrity.
• Are motivated by contributing to a safe, healthy and inclusive working environment within a public service organisation.

You do not need to have any understanding of health and safety principles, but an interest would be beneficial and we can provide potential opportunities to explore H & S professional pathways.