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- Tasks: Help run the archives searchroom and manage records enquiries.
- Company: Join the City of Edinburgh Council, preserving nearly 900 years of history.
- Benefits: Enjoy flexible working options and a supportive team culture.
- Why this job: Be part of a dynamic team making a real impact on civic memory.
- Qualifications: No specific qualifications required; enthusiasm and commitment are key.
- Other info: Fixed term role until March 2026 with opportunities for growth.
The predicted salary is between 37626 - 44257 £ per year.
Records and Archives Officer - fixed term until 31/03/2026
Salary: £37,626 - £44,257
Hours: 36 per week, 52 weeks
Edinburgh has nearly 900 years of municipal and civic history in its city archives. Ensuring that such continuity is not lost is a major challenge. The Information Governance Unit within the City of Edinburgh Council is the team charged with preserving and providing access to this municipal and civic memory to a wide range of academic, citizen and internal users. To help us in this task, we are looking for a committed and enthusiastic individual to join us on a 9 month fixed term basis as a Records and Archives Officer.
You will be primarily engaged in helping to run our archives searchroom and answering archives and records management enquiries. However, you will also contribute to our first digital archives survey, a major collections move that will see the majority of our collections relocated to multiple different sites, and wider adoption of Microsoft 365 as the Council's core record keeping platform. Smaller projects such as accessioning and cataloguing collections, undertaking preservation assessments and reviewing record disposals will also be parts of your job.
You won’t do this alone. The 25+ strong multi-disciplinary Information Governance Unit works with a wide range of colleagues and stakeholders from across the organisation and outside it – including the Scottish Government, regulators, statutory inquiries, and other public sector partners. As a team, we ensure the Council creates, manages, shares, and disposes of its information effectively and appropriately.
We’re committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and we recognise the benefits that a diverse workforce with different values, beliefs, experience, and backgrounds brings to us as an organisation. As part of our goal to improve our organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure that we’re bringing the best people into our roles, not just in their skills and experience but also in their approach to work.
To help achieve this, we’re changing the way we interview and assess candidates by moving from a competency-based interview approach to a behavioural and technical (skills for the job) based approach. This new way of interviewing will allow us to assess how you think and how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.
You can find out more on Our Behaviours web page.
Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range. Happy to talk flexible working.
Follow us on Twitter at @edincounciljobs
Records and Archives Officer - City Chambers - EDN30563 employer: CITY OF EDINBURGH COUNCIL
Contact Detail:
CITY OF EDINBURGH COUNCIL Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Records and Archives Officer - City Chambers - EDN30563
✨Tip Number 1
Familiarise yourself with the City of Edinburgh Council's values and behaviours, particularly Respect, Integrity, and Flexibility. Think about how you can demonstrate these in your interactions during the interview process.
✨Tip Number 2
Research the current projects within the Information Governance Unit, especially the digital archives survey and the transition to Microsoft 365. Being knowledgeable about these initiatives will show your genuine interest in the role and the organisation.
✨Tip Number 3
Prepare for a behavioural interview by reflecting on past experiences where you've demonstrated teamwork, problem-solving, and adaptability. Use the STAR method (Situation, Task, Action, Result) to structure your responses effectively.
✨Tip Number 4
Network with current or former employees of the City of Edinburgh Council, if possible. They can provide valuable insights into the workplace culture and expectations, which can help you tailor your approach during the interview.
We think you need these skills to ace Records and Archives Officer - City Chambers - EDN30563
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the responsibilities and requirements of the Records and Archives Officer position. Highlight key skills and experiences that align with the role.
Tailor Your CV: Customise your CV to reflect relevant experience in records management, archives, and digital platforms like Microsoft 365. Use specific examples to demonstrate your skills and achievements in these areas.
Craft a Compelling Cover Letter: Write a cover letter that not only outlines your qualifications but also showcases your enthusiasm for preserving Edinburgh's civic history. Mention how your values align with the Council's behaviours of Respect, Integrity, and Flexibility.
Prepare for Behavioural Questions: Since the interview process will focus on behavioural and technical skills, prepare examples from your past experiences that illustrate how you embody the desired behaviours. Practice articulating these examples clearly.
How to prepare for a job interview at CITY OF EDINBURGH COUNCIL
✨Understand the Role and Responsibilities
Make sure you thoroughly read the job description and understand the key responsibilities of a Records and Archives Officer. Familiarise yourself with the tasks such as managing archives, answering enquiries, and contributing to digital projects. This will help you demonstrate your knowledge and enthusiasm during the interview.
✨Showcase Your Technical Skills
Since the role involves using Microsoft 365 for record keeping, be prepared to discuss your experience with this platform or similar tools. Highlight any relevant technical skills you possess that would help in managing archives and records effectively.
✨Emphasise Teamwork and Collaboration
The Information Governance Unit is a multi-disciplinary team, so it's important to showcase your ability to work collaboratively. Prepare examples of past experiences where you successfully worked in a team, especially in diverse environments, to align with the Council's commitment to inclusivity.
✨Align with the Council's Values
Familiarise yourself with the Council's behaviours of Respect, Integrity, and Flexibility. Be ready to provide examples of how you've demonstrated these values in your previous roles. This will show that you not only have the skills but also the right mindset for the position.
