Clerical Assistant - Kaimes School - 16143_1787753523 in Edinburgh

Salary: £26,806 - £27,032 (pro rata for part time and sessional)

Hours: 16 per week, 39 weeks sessional

Working Pattern: Negotiable - however must include a Friday morning

Purpose of Job

An exciting opportunity has arisen at Kaimes School for an enthusiastic Clerical Assistant to undertake clerical duties within the school under the supervision of the Business Manager. Day-to-day work will be allocated by the School Administrator. We are looking for an enthusiastic person to work alongside the Administrator in the school office.

The successful candidate will have previous reception experience within a busy office environment and be willing to work flexibly in order to meet the needs of the service. They will also be competent users of ICT and have knowledge and experience of using databases and word documents. Excellent communication skills and experience of working to tight deadlines is essential.

Duties will include:

• General typing and word processing for staff throughout the school including correspondence, reports, minutes, records and returns, purchase orders, class handouts, information bulletins, etc.
• Reprographic duties - e.g. photocopying, collating, stapling, binding.
• Delivery of completed work to departments as required.
• Stock control, on-line ordering of consumables.
• Dealing with disposal of confidential waste.
• Reception and switchboard duties.
• Receiving visitors, taking and relaying messages, answering simple queries.
• Dealing with sensitive and/or confidential queries as first point of contact in school.
• Internal communications - locate members of staff or learners in the school.
• Deliver messages and take round notices.
• Keep internal records such as class lists.
• Update pupil records and prepare returns of admits and leavers.
• Maintain pupil record filing systems.
• Assist with Procurement - requisition and receive resources using Oracle system and progress outstanding orders.
• Assist with administration for outings and excursions, e.g. send out parental consent forms; organise transport.
• Stamp outgoing mail and keep post book.
• SEEMIS - operation of the computerised administration package recording registration.
• Issuing register folders every morning receiving back at end of registration and inserting every day on SEEMIS.
• Sending text messages to parents, receiving feedback and updating as appropriate.
• Provide a secretarial service to the Head Teacher.
• Create template documents using appropriate software.
• Provide input to enhance the efficiency of a number of administrative processes.
• Exchanging information and administrative duties to support effective administration of the school.

This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check. Where an individual has spent a continuous period of 3 months or more out with the UK in the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check. An unconditional offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory.

We are committed to a diverse and inclusive workforce where everyone feels valued and able to be their best. We particularly encourage applications from women for senior roles, as well as people from minority ethnic backgrounds, people with disabilities or neurodivergent people, care experienced people, carers and LGBT+ people across all levels of the organisation, all of whom are currently underrepresented. All applicants will be considered fairly based on skills and experience. Disabled and care-experienced applicants who meet the minimum job criteria will be guaranteed an interview.

As part of our goal to improve organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure we're recruiting the best people. We're interested not only in your skills and experience but also in your approach to work. Therefore, part of our interview process will be an assessment of how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.

Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range. Happy to talk flexible working.